P-25288 FINAL COSTS Oracle Emergency Purchase Statement v.20.1 APO SIGNED.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 23462State: VACity: Virginia BeachAddress: 4525 Main Street, Suite 1500

Vendor: Mythics, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson Street

Division: Data Center OperationsAgency: Department of Innovation and Technology

Emergency Purchase Details Reference #: B-21409

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

This is the vendor DoIT currently has a contract with for this Oracle Software Maintenance and Support (that expires 03/31/21). Vendor is an Oracle Partner Member. (Verification Letter is attached in BidBuy)

Description of supplies or services to be provided:

This emergency is to continue services under the same terms and conditions of the current Emergency Oracle Software Master contract for annual maintenance and support of Oracle hardware and software, until the new master contract is negotiated and executed.

Through the DoIT Master Contract, there are a number of Oracle Databases and Oracle Applications used by several State agencies (i.e.

EPA, DPH, Tollway, State Police, etc.). These applications support Agency responsibilities to the citizens of Illinois.

JPMC - DoIT, in agreement with the Chief Procurement Officer for General Services, desires to purchase Oracle software maintenance and support, and will be same terms & conditions as current emergency contract. This JPMC Emergency Contract will be available for use by DoIT, governmental units, and qualified not-for-profit agencies to purchase these services.

Is there an existing State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

The current emergency contract that expires 03/31/21 cannot be extended. (CMT1176600) This emergency contract will be the same terms and conditions as the current contract.

Failure to purchase ongoing maintenance on this software places the State at risk for the product to stop working or extended service interruptions as a result of the loss of vendor upgrades or software patches, vendor provided technical support, etc.

Expected Start Date: Apr 1, 2021 Estimated End Date*: May 31, 2021

Amount of this expenditure is: $2,000,000.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 23462State: VACity: Virginia BeachAddress: 4525 Main Street, Suite 1500

Vendor: Mythics, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson Street

Division: Data Center OperationsAgency: Department of Innovation and Technology

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Purchasing Officer

Printed Name: Dante Watson Date: Mar 30, 2021

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 23462State: VACity: Virginia BeachAddress: 4525 Main Street, Suite 1500

Vendor: Mythics, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson Street

Division: Data Center OperationsAgency: Department of Innovation and Technology

Extension Justification Reference #:

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 23462State: VACity: Virginia BeachAddress: 4525 Main Street, Suite 1500

Vendor: Mythics, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson Street

Division: Data Center OperationsAgency: Department of Innovation and Technology

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 23462State: VACity: Virginia BeachAddress: 4525 Main Street, Suite 1500

Vendor: Mythics, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson Street

Division: Data Center OperationsAgency: Department of Innovation and Technology

Final Costs and Term Reference #: B-21409/P-25288

Final total cost of supplies and services: $935,648.90 Final total term of contract: 4/1/2021 - 5/31/2021

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title: APO

Printed Name: Dante Watson Date: Nov 5, 2021

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

Through the DoIT Master Contract, there are a number of Oracle Databases and Oracle Applications used by several State agencies (i.e. EPA, DPH, Tollway, State Police, etc.). These applications support Agency responsibilities to the citizens of Illinois.

JPMC - DoIT, in agreement with the Chief Procurement Officer for General Services, desires to purchase Oracle software maintenance and support, and will be same terms & conditions as current emergency contract. This JPMC Emergency Contract will be available for use by DoIT, governmental units, and qualified not-for-profit agencies to purchase these services.

Failure to purchase ongoing maintenance on this software places the State at risk for the product to stop working or extended service interruptions as a result of the loss of vendor upgrades or software patches, vendor provided technical support, etc.