OysterDraftProspectus_GNA.doc

STATE OF SOUTH DAKOTAPRIVATE

DEPARTMENT OF AGRICULTURE AND NATURAL RESOURCES

Oyster Good Neighbor Authority Timber Sale Prospectus

1. INTRODUCTION

This prospectus is intended to provide information to interested person which, as a supplement to the information from the published advertisement, and personal inspection of the sale areas, will enable them to prepare bids for the purchase of this timber. Please read it carefully.

1.1 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

2. TOUR

A tour of the sale area has been scheduled for September 12, 2025. The tour will meet at the intersection of FS 170.5H and FS 170/Galena Road at 9:00 am. The tour will go no later than 12:30 pm. Questions or inquires about the tour can be directed to Logan Hoon at logan.hoon@state.sd.us or 605-910-7561.

3. SALE AREA

A detailed Timber Sale Area Map, attached, describes the location of and the method in which timber sale and unit boundaries are marked. The sale area is located within the Northern Hills Ranger District, approximately 9 miles from Sturgis, SD and approximately 2 miles East of the Galena community along Galena Road. The legal description is T4N R4E, Sec 2 and 3, BHM, Lawrence County, South Dakota.

The sale area is divided into 5 units. The net sale area encompasses 111 acres available for harvest.

Rubber-tired skidder operability is defined as slopes less than or equal to 40% slope and free of excessive rock. The Purchaser will be required to harvest all designated timber on acres meeting the operable definition.

All inoperable areas of the sale have been prepared for harvest. Areas classified as inoperable may be harvested at the purchaser’s option.

4. TIMBER

Minimum specification for included sawtimber are 9.0 inches diameter breast height (DBH), 8 foot scaling length, 6 inch diameter inside bark (DIB) top, 10.67 merchantability factor with a minimum of one piece per tree.

This sale also includes optional POL timber; 5.0-8.9 inches DBH, 8 foot scaling length, 4 inch diameter inside bark top.

Cutting, skidding, decking, hauling and purchase of included sawtimber is required.

Total estimated net sale volume is 1068 CCF of ponderosa pine sawtimber and 40 CCF of optional POL.

Boundaries are marked with three vertical Orange paint stripes facing into the unit with a mark below stump height.

Unit Designations are as follows:

*Includes Optional POL Estimates of volume, average diameter, etc. are based on a tree measurement variable plot cruise of 30 points. Volumes were estimated using Forest Service Cruising Handbook guidelines for ponderosa pine sawtimber volume, see Table 1.

5. OPERATIONS

The operating schedule for this sale will be as follows:

A maximum of three units will be open for logging at any time. Additional units will be released as earlier units are closed out.

Special yarding requirements, protection of residual stands, and improvements are discussed below.

6. LOGGING PROVISIONS

No operations allowed within adjacent Streamside Management Zones (SMZ) and Areas to Protect (ATP) as identified on the Logging Plan map. No landings will be allowed in Meadows adjacent to the units.

All yarding will be Whole Tree.

7. ROADS

The Timber Sale Area map shows the location of the roads associated with the timber sale and the level of work required. All interior timber sale roads will be low standard, of native materials with 12 foot running surfaces.

There are approximately 0.44 miles of existing interior sale road that will require reconstruction, during and post haul maintenance. There are approximately 0.1 miles of temporary roads that will need to be improved for hauling purposes and closed at the end of the sale.

Maintenance includes ditch cleaning, surface blading, drainage structure and roadway vegetation clearing.

No hauling is allowed on FS Rd 170.5J from March 1 – August 21.

8. APPRASIAL AND MINIMUM ACCEPTABLE BID

The minimum acceptable bid is $32.07 per CCF of ponderosa pine sawtimber.

The minimum acceptable bid is $0.25 per CCF of ponderosa pine optional POL.

9. PAYMENT

Sawtimber on this sale will be weight scaled and paid for in units of CCF. Each 75.11 pounds of sawtimber hauled will equal one (1) cubic foot of volume. Scaling arrangements will comply with contract specifications.

POL on this sale will be weight scaled and paid for in units of CCF. Each 75.29 pounds of POL hauled will equal one (1) cubic foot (cf) of volume.

An advance payment of 25% will be required at the time of contract signing. The advance payment will be made available for draw down once 50% of the sale has been completed. Monthly invoices will be billed out on the 15th of every month during harvest operations and will be based on the previous months scaled timber.

This is a flat rate sale with no escalation or de-escalation provisions.

10. DEPOSITS, PERIODIC PAYMENTS AND BONDS

A performance bond of 10% of the total estimated sold stumpage value will be required at the time of contract signing.

This contract includes a brush disposal deposit of $4.96 per CCF and a road maintenance deposit of $0.20 per CCF.

11. STANDARD CONTRACT TERMS

Any contract or agreement resulting from this prospectus will include, at a minimum, the substance of the contract terms and conditions set forth in Appendix A. However, as part of the negotiation process, the language of a specific term or condition listed in Appendix A could be modified upon agreement between the State and the bidder. Additional terms and conditions may be required.

12. LENGTH OF CONTRACT

This is a 3 year timber sale contract and will terminate on March 31, 2028

13. BIDDING PROCEDURE

All sealed bids must be completed and received to Amanda Morrison, 3305 West South Street, Rapid City, SD 57702 by the date and time indicated in the Schedule of Activities.

Bids received after the deadline will be late and ineligible for consideration.

A $500.00 bid guarantee in the form of a certified check, bank draft, money order, bid bond, irrevocable letter of credit or cash must accompany all sealed bids.

Bids should be addressed and labeled as follows:

TIMBER – SEALED BID

OYSTER GNA TIMBER SALE

Amanda Morrison 3305 West South Street Rapid City, SD 57702 No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

14. MODIFICATION OR WITHDRAWAL OF BIDS

Bids may be withdrawn by the offeror prior to the established due date and time.

No oral, telephonic, telegraphic or facsimile responses or modifications to informal, formal bids, or will be considered.

15. PROPRIETARY INFORMATION

The proposal of the successful offeror(s) becomes public information. Proprietary information can be protected under limited circumstances such as client lists and non-public financial statements. An entire proposal may not be marked as proprietary. Offerors must clearly identify in the Executive Summary and mark in the body of the proposal any specific proprietary information they are requesting to be protected. The Executive Summary must contain specific justification explaining why the information is to be protected. Proposals may be reviewed and evaluated by any person at the discretion of the State. All materials submitted become the property of the State of South Dakota and may be returned only at the State's option.

16. GOVERNING LAW

This transaction shall be governed by and construed in accordance with the laws of the State of South Dakota, without regard to any conflicts of law principles, decisional law, or statutory provision which would require or permit the application of another jurisdiction’s substantive law. Venue for any lawsuit pertaining to or affecting this Agreement shall be in the Circuit Court, Seventh Judicial Circuit, Pennington County, South Dakota.

17. BID REQUIREMENTS AND COMPANY QUALIFICATIONS

17.1 The offeror is cautioned that it is the offeror's sole responsibility to submit information related to the evaluation categories and that the State of South Dakota is under no obligation to solicit such information if it is not included with the proposal. The offeror's failure to submit such information may cause an adverse impact on the evaluation of the proposal.

17.2 Offeror's Contacts: Offerors and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all of their questions or comments regarding the RFP, the evaluation, etc. to the buyer of record indicated on the first page of this RFP. Offerors and their agents may not contact any state employee other than the buyer of record regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Offerors and their agents who have questions regarding this matter should contact the buyer of record.

18. TIMBER SALE AWARD PROCESS

18.1 The Timber Sale will be awarded to the highest value bid, as determined by the State, but not less than the minimum stated bid.

18.2 In the case of a tie, the tying bidders will be notified and allowed the option to submit a revised bid.

18.3 The State reserves the right to reject any or all proposals, waive technicalities, and make award(s) as deemed to be in the best interest of the State of South Dakota.

TABLE 1:

NOTES: Sawtimber defect is average observed defect. Total Net CCF includes volume of landings and roads.

TABLE 2:

TABLE 3:

SAWTIMBER VOLUME PER DIAMETER CLASS

*Rounded to nearest 1/10th

TABLE 1a.

NOTES: Optional POL defect is average observed defect. Total Net CCF includes volume of landings and roads.

TABLE 2a:

TABLE 3a:

OPTIONAL POL VOLUME PER DIAMETER CLASS

*Rounded to nearest 1/10th