AtkinsRéalis - Baseline / Référence

INVITATION TO BID

BID SPECIFICATIONS AND CONTRACT DOCUMENTS

for

East Bonnell Street and East Soule Street Trails and Trailheads

ITB-26-001

OWNER: CITY OF OXFORD, GA

CONTRACTING AGENCY:

CITY OF OXFORD, GA

110 West Clark Street

Oxford, GA 30054

(770) 786-7004

Prepared by:

1600 River Edge Parkway, Suite 700

Atlanta, GA 30328

BID # ITB-26-001

FINAL FOR ADVERTISING – 01/20/2026

City of Oxford ITB # 26-001

EAST BONNELL STREET AND EAST SOULE STREET TRAILS AND TRAILHEADS

INVITATION TO BID

SEALED BID # 26-001

This Invitation to Bid (“ITB”) is issued by the City of Oxford, to solicit proposal packages (each a “Bid”) from interested parties (each a “Bidder”) for the construction of the East Bonnell Street and East Soule Street Trails and Trailheads (“Project”). The Projects will consist of the construction of multi-use trails described first on

East Bonnell Street from Emory St/Hwy 81 crossing Dry Indian Creek with a concrete boardwalk and connecting to Keegan Ct. (Bob Williams Pkwy) with 12' wide concrete trail (1,100 LF). This work includes storm drainage work, riparian planting, milling and resurface pavement, and restriping for bike sharrows. The second multi-use trail is East Soule Street trail beginning at Emory St/Hwy 81 providing a safe passage to

Palmer Stone Elementary School and residences to the future trail network at Catova Creek (2,000 LF) with a

10' wide concrete trail. The work includes pavement demolition, sidewalks, curb & gutter, utility relocations and milling and resurface roadway pavement. Other improvements include storm drain installation, mill and inlay of pavement, signing and marking, landscaping, and lighting. This ITB includes complete Bidder's instructions and a detailed scope of work.

BID OPENING DATE: 02/19/2026

Contract documents, plans, ITB and specifications can be obtained from here:

https://www.oxfordgeorgia.org/ (Bill Andrew City Manager) and Georgia Procurement Registry (City of Oxford)

PRE-BID CONFERENCE:

A voluntary pre-bid conference will be held at 2/10/2026 @ 10:00 AM (E.S.T.) via Microsoft Teams.

Please send an e-mail to richard.rohrer@atkinsrealis.com or a meeting invitation.

Bids Are Due by 3:00 pm local time at:

CITY OF OXFORD

110 West Clark Street

Oxford, GA 30054

Attn: Bill Andrew, City Manager

Before 3:00 PM by 02/19/2026

VENDORS ARE REQUIRED TO SUBMIT THE ORIGINAL, 2 COPIES, AND AN ELECTRONIC

PDF COPY OF THE BID. ELECTRONIC COPY CAN BE IN THE FORM OF A CD, DVD OR

FLASH DRIVE.

(UNLESS OTHERWISE SPECIFIED IN BID SPECIFICATIONS)

INSTRUCTIONS TO CONTRACTORS:

RETURN SEALED BID TO:

CITY OF OXFORD

Attn: Mr. Bill Andrew, City Manager

110 West Clark Street

Oxford, GA 30054 https://www.oxfordgeorgia.org/ https://ssl.doas.state.ga.us/gpr/index mailto:richard.rohrer@atkinsrealis.com

EXTERIOR OF SEALED ENVELOPE/PACKAGE MUST INCLUDE:

Contractor’s Name and Address ITB Title & Number as noted on top of this section ITB Due Date & Time as noted on top of this section

THIS PAGE MUST BE COMPLETED, SIGNED, AND RETURNED WITH EACH RESPONSE

By signing and returning this form with a Bid, the authorized signer and represented Bidder have read, understand, and agree to information within this Invitation to Bid and with required and informational documents, files, and/or forms posted to webpage for this ITB and made part of this ITB and any contract that may be awarded as a result of response to this ITB. Furthermore, Bidder acknowledges and agrees that Bidder has carefully examined and fully understands the provisions and requirements of this ITB, has made a personal examination of the site of the proposed Project (if applicable), is satisfied as to the actual conditions and requirements of the proposed Project, and hereby proposes and agrees that if Bidder’s Bid is accepted, Bidder will contract with the City of Oxford in full conformance with the Contract

Documents.

Contractor/Bidder

Contact Name:

Mailing Address:

Contractor Phone Number(s):

Contractor FAX Number(s):

Email Address for Contractor:

Contact: Authorized Contractor Signature:

Printed Name of Signer:

Contractor Federal I.D or SS#

NOTE: The City of Oxford will not be responsible for the accuracy or completeness of the content of any City of Oxford

Invitation to Bid or Request for Proposal or subsequent addenda thereto received from a source other than the City of

Oxford.

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TABLE OF CONTENTS

INVITATION TO BID

TABLE OF CONTENTS

SCHEDULE OF EVENTS

SECTION 1: ITB INSTRUCTIONS

1.0 SINGLE POINT OF CONTACT

1.1 REQUIRED REVIEW

1.1.1 Definitions of Certain Terms

1.1.2 Review of ITB

1.1.3 Addenda

1.1.4 Form of Questions

1.1.5 City of Oxford’s Answers

1.2 PRE-BID CONFERENCE

1.3 SUBMITTING A BID

1.3.1 Failure to Comply with Instructions

1.3.2 Standard Forms

1.3.3 Standard Contract

1.3.4 Bidder’s Signature

1.3.5 Organization of Bid

1.3.6 Late Submissions, Withdrawals, and Corrections

1.4 COST OF PREPARING A BID

1.4.1 City of Oxford Not Responsible for Preparation Costs

1.4.2 All Timely Submitted Materials Become City of Oxford Property

1.5 SPECIAL NOTICES

SECTION 2: BID RECEIPT AND EVALUATION PROCESS

2.0 AUTHORITY

2.1 RECEIPT OF BIDS

2.1.1 Public Information

2.1.2 Procurement Agent’s Review of Bids

2.2 CLASSIFICATION AND EVALUATION OF BIDS

2.2.1 Initial Classification of Bids as Responsive and Responsible

2.2.2 Evaluation of Bids

2.2.3 Completeness of Bid

2.2.4 Contract Award

2.3 CITY OF OXFORD’S RIGHTS RESERVED

SECTION 3: SCOPE OF PROJECT/SPECIFICATIONS

3.0 ORGANIZATION OF BID

3.1 BID COPIES REQUIRED, DEADLINE FOR RECEIPT

3.2 BID OPENING

3.3 CITY OF OXFORD’S INTENT

3.4 REQUIRED INFORMATION

SECTION 4: BIDDER QUALIFICATIONS

4.0 CITY OF OXFORD’S RIGHT TO INVESTIGATE

4.1 BIDDER INFORMATIONAL REQUIREMENTS

4.1.1 Georgia Department of Transportation Prequalification

4.1.2 References

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4.1.3 Resumes/Company Profile and Experience

SECTION 5: COST SUBMISSION

SECTION 6: TERMS AND CONDITIONS

6.0 ADDITIONAL CONTRACT PROVISIONS AND TERMS

6.1 PERFORMANCE PRIOR TO CONTRACT EXECUTION

6.2 CONTRACT TERM

6.3 SUBCONTRACTORS

6.4 BONDING REQUIREMENTS

6.5 TIME FOR COMPLETION; LIQUIDATED DAMAGES

6.6 GENERAL INSURANCE REQUIREMENTS

6.7 INDEPENDENT CONTRACTOR

6.8 COMPLIANCE WITH ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT

E-Verify Program

6.9 COMPLIANCE WITH LAWS

6.10 SUBSTITUTIONS AND CHANGE ORDERS

6.11 CONTRACT TERMINATION

6.12 INVOICING AND PAYMENT

6.13 MISCELLANEOUS

7.0 GENERAL CONDITIONS

APPENDIX A: STANDARD FORMS

BID PROPOSAL

CERTIFICATIONS

BID BOND

AFFIDAVIT VERIFYING CONTRACTOR PARTICIPATION IN FEDERAL WORK AUTHORIZATION PROGRAM (E-

VERIFY/I-9)

APPENDIX B: TAX FORMS

REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (W-9)

APPENDIX C: DEFINITIONS OF CERTAIN TERMS

APPENDIX D: SAMPLE CONTRACT DOCUMENTS

I. SCOPE OF WORK

100% PERFORMANCE BOND

110% LABOR AND MATERIAL PAYMENT BOND

FINAL AFFIDAVIT

GUARANTEE……………………………………………………………………………………………...65

APPENDIX E: SPECIAL CONDITIONS, SPECIFICATIONS, AND SPECIAL PROVISIONS

APPENDIX F: SPECIAL STIPULATIONS…………………………………………………………………….341

APPENDIX G: GEOTECHNICAL PAVEMENT EVALUATION LETTERS…………………………….….342

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SCHEDULE OF EVENTS

EVENT DATE

ITB Issue Date ............................................................................................................ 01/20/2026

Pre-Bid Conference (online-Teams) ........................................................... 02/10/2026; 10:00 AM

Deadline for Receipt of Written Questions .................................................... 02/11/2026; 4:00 PM

Deadline for Posting of Written Answers ..................................................... 02/13/2026; 4:00 PM

ITB Response (Bid) Due Date/Time ............................................................. 02/19/2026; 3:00 PM

CITY OF OXFORD HOURS OF OPERATION:

Monday – Friday 9:00 AM – 5:00 PM.

(All time references in this document are to be understood as local, Eastern Time)

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SECTION 1: ITB INSTRUCTIONS

1.0 Single Point of Contact

• Bidders are not allowed to communicate with any City of Oxford staff regarding this procurement, except the City of Oxford’s agent in charge of this solicitation.

• Any unauthorized contact may disqualify the Bidder from further consideration.

• Contact information for the single point of contact is as follows:

Procurement Agent: Richard Rohrer

Address: AtkinsRéalis 1600 RiverEdge Pkwy.

Suite 700

Atlanta, GA 30328

Telephone Number: 678-247-2565 E-mail Address: richard.rohrer@atkinsrealis.com

1.1 Required Review

1.1.1 Definitions of Certain Terms: Appendix C of this document contains definitions to a list of procurement terms that may be used in the ITB and procurement process. Bidders are encouraged to review these terms for intent and meaning used throughout the ITB and contracting process.

1.1.2 Review of ITB: Bidders should carefully review this ITB in its entirety including all instructions, requirements, specifications, and terms/conditions, and promptly notify the Procurement Agent, identified above, in writing or via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error that may be discovered upon examination of this ITB.

1.1.3 Addenda: The City of Oxford may revise this ITB by issuing an addendum prior to the ITB Response Due Date/Time. The addendum will be posted on the City of Oxfords’ website alongside the posting of the ITB https://www.oxfordgeorgia.org. Any publicly issued addendum will become part of the bid documents and subsequent contract.

• Bidders must sign and return any addendum acknowledgement page with their Bid response.

• Failure to submit Bid in accordance with an addendum may be cause for rejection.

• The City of Oxford may postpone an opening/due date and time in order to notify vendors of an addendum and to give Bidders sufficient time to respond to the addendum.

It is the Bidder’s responsibility to review the Schedule of Events and the web page for additional documents and/or addenda issued for this Project.

1.1.4 Form of Questions: Bidders with questions, requiring clarification, or interpretation of any section within this ITB must be addressed to the City of Oxford’s procurement agent, contact identified within this ITB. Questions in writing shall be emailed to Richard Rohrer at richard.rohrer@atkinsrealis.com

• Questions must be received by the City of Oxford procurement agent on or before 2/11/2026, 4:00

PM.

• Each question must provide clear reference to the section, page, and item in question.

• Questions received after the deadline may not be considered.

1.1.5 City of Oxford’s Answers: The City of Oxford procurement agent will provide official written answers to all written questions received on or before Question Deadline noted above in Section

1.1.4 through an addendum.

• Answers to questions will be posted by 4:00 PM, 2/13/2026 on the website:

https://www.oxfordgeorgia.org and Georgia Procurement Registry mailto:richard.rohrer@atkinsrealis.com https://www.oxfordgeorgia.org/ mailto:richard.rohrer@atkinsrealis.com https://www.oxfordgeorgia.org/

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• Any material changes to the ITB, including changes to the Scope of Project/Specifications, Calendar of Events, etc., will be formally communicated through an addendum that will be added posted on the website https://www.oxfordgeorgia.org and Georgia Procurement Registry

• Bidders must sign and return any addendum acknowledgement page with their bid (see Section 1.1.3).

• Any other form of interpretation, correction, or change to this ITB will not be binding upon the City of Oxford.

1.2 Pre-Bid Conference

A Voluntary Pre-Bid Conference will be held on 2/10/2024 at 10:00 AM via Microsoft Teams. Please send an e-mail to Richard Rohrer at richard.rohrer@atkinsrealis.com for a meeting invite.

• Bidders may use this opportunity to ask clarifying questions or obtain a better understanding of the Project or to notify the City of Oxford of any ambiguity, inconsistency, or error that may be discovered upon examination of this ITB.

• All responses to questions at the Pre-Bid Conference will be oral and in no way binding on the City of Oxford. (See Sections1.1.4 and 1.1.5)

1.3 Submitting a Bid

1.3.1 Failure to Comply with Instructions: The City of Oxford may choose not to evaluate, may deem non-responsive, and/or may disqualify from further consideration any responses that fail to comply with these instructions, are difficult to understand, are difficult to read, or are missing any requested information.

1.3.2 Standard Forms: Bidders must respond to this ITB by completing the standard forms set forth under Appendix A. The standard forms include legal requirements that must be met before the contract award process commences. See Appendix A for further instructions.

1.3.3 Standard Contract: By submitting a Bid in response to this ITB, Bidders agree to execute a contract materially incorporating those certain provisions set forth in Section 6 Terms and Conditions upon contract award by the City of Oxford. Bidders acknowledge that Section 6 Terms and Conditions does not define the total extent of the contract language.

1.3.4 Bidder’s Signature:

• The first page of this ITB and any other pages requiring signatures must be signed by an individual authorized to legally bind the legal entity submitting the Bid and must be submitted with the Response.

• The Bidder’s signature on a Bid in response to this ITB represents, warrants, and guarantees that the prices quoted have been established without collusion and without effort to preclude the City of Oxford

• By signing and submitting a response to this ITB, Bidder acknowledges and agrees that the Bidder has carefully examined and fully understands the provisions and requirements of this ITB; has made a personal examination of the Project site (if applicable); is satisfied as to the actual conditions, specifications/scope of work, and requirements; and hereby agrees that if Bidder’s Bid is accepted, Bidder will enter into a contract with the City of Oxford and perform same in full conformance with the Contract Documents.

• Proof of authority of the person signing the Bid response must be furnished upon request.

1.3.5 Organization of Bid: Each Bid response must be organized in the order set forth in Section 3 of this ITB. The original Bid document and each Bid document copy shall have tabs separating each response section.

1.3.6 Late Submissions, Withdrawals, and Corrections:

Late Bid: Regardless of cause, late Bids will not be accepted and will automatically be disqualified from further consideration. It shall be the Bidder’s sole risk to assure delivery to the receptionist's desk https://www.oxfordgeorgia.org/ mailto:richard.rohrer@atkinsrealis.com

Page: 9 of 377 at the designated office by the designated ITB Response (Bid) Due Date/Time. Late Bids will not be opened and may be returned to the Bidder at the expense of the Bidder or destroyed if requested.

Bid Withdrawal: A Bidder requesting to withdraw its Bid prior to the ITB Response (Bid) Due Date/Time may submit a letter to the Procurement Agent requesting to withdraw. The letter must be on company letterhead and signed by an individual authorized to legally bind the Bidder.

A Bidder requesting to withdraw after the Bid has been opened will be required to submit a letter with documented facts supporting the reason for withdrawal within two (2) business days of the opening.

The letter must be on company letterhead and signed by an individual authorized to legally bind the Bidder. The Bidder must present clear and convincing evidence that an unintentional error was made.

The Procurement Officer will review the withdrawal request and a judgment will be made. Generally, bid withdrawal after Bids are opened for reasons other than obvious clerical errors is not permitted.

Bid Correction: If an error is discovered prior to the opening, the Bidder can submit a corrected Bid.

The corrected Bid should be clearly marked to indicate that it replaces the Bid originally submitted.

If an obvious clerical error not involving unit pricing is discovered after the Bid has been opened, the Bidder may submit a letter to the designated Procurement Agent within two (2) business days of opening requesting that the error be corrected. The letter must be on company letterhead and signed by an individual authorized to legally bind the Bidder or subject legal entity. The Bidder must present clear and convincing evidence that an unintentional error was made. The Procurement Officer will review the correction request and a judgment will be made. Generally, modifications to opened Bids for reasons other than obvious clerical errors are not permitted. No changes to any unit price will be made after the Bids are opened. Errors in the mathematical extension of the quantities and unit prices will be corrected by the City of Oxford and the revised total Bid amounts are then to be used to determine the lowest reliable Bidder.

1.4 Cost of Preparing a Bid

1.4.1 City of Oxford Not Responsible for Preparation Costs: The costs for developing and delivering Bids, responses, or submissions to this ITB and any subsequent presentations of the Bid as requested by the City of Oxford are entirely the responsibility of the Bidder. The City of Oxford is not liable for any expense incurred by the Bidder in the preparation and presentation of its Bid.

1.4.2 All Timely Submitted Materials Become City of Oxford Property: All materials submitted, including those from awarded Bidder as well as those from unsuccessful Bidders, in response to this ITB become the property of the City of Oxford and are to be appended by Bidder to any formal documentation, which may further define or expand any contractual relationship between the City of Oxford and Bidder resulting from this ITB process.

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1.5 Special Notices

SPECIAL NOTICE 1

There is no Right of Way Acquisition required for the projects in this Bid.

Temporary Construction Easements (TCE) are required on the East Soule Street project. Contractor to Coordinate with Palmer Elementary School contact for scheduling: Scott Rains Director of Facilities, CSS Service Center,11031-B Covington Bypass, Covington, GA 30014 Cell: 470.244.7686 Office: 770.385.6873 Ext: 2003 email: rains.scott@newton.k12.ga.us http://newtoncountyschools.org

SPECIAL NOTICE 2

The time allowed for completion of the project will be Two Hundred (200) calendar days for Substantial Completion by Oct. 09, 2026. Work on weekends and holidays requires approval from PM and the City of Oxford.

At the discretion of the Engineer, liquidated damages of $1000 per consecutive calendar day shall be assessed for failure to complete the project within the specified time frame.

SPECIAL NOTICE 3

City will procure and store PermaTrak brand concrete decking for East Bonnell Street until the time needed for installation. Contractor will coordinate with City with storage and delivery of materials and Contractor will install concrete decking boardwalk.

City will purchase and store decorative pedestrian light poles and fixtures for East Soule Street, Contractor will install electrical conduit, pull boxes and pull wire for lighting fixtures. Electrical wiring to be provided and installed by City of Oxford utility department.

mailto:rains.scott@newton.k12.ga.us https://urldefense.com/v3/__http:/newtoncountyschools.org/__;!!OepYZ6Q!8ifgP700BLJlU1Iqj8yFItBWsvZ6gBmNbMaf4J-0It70p6gwSVJruegjWh8Pblll3TyMIkJZJe7YeGUyK3K_UpXmintPQc4zXmR-Vw$

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SECTION 2: BID RECEIPT AND EVALUATION PROCESS

2.0 Authority

This ITB is issued under the authority of the City of Oxford Act and applicable law. The City of Oxford has the authority to reject any and all Bids and to waive technicalities and informalities as further set forth in Section 2.3.

2.1 Receipt of Bids

2.1.1 Public Information:

During the opening of Bids, the Bidder’s name, bid amount and other pertinent information will be read aloud and recorded. No other information will be disclosed at that time.

2.1.2 Procurement Agent’s Review of Bids: The City of Oxford will open and review the Bids to determine if the bid is responsive and responsible.

2.2 Classification and Evaluation of Bids

2.2.1 Initial Classification of Bids as Responsive and Responsible:

All Bids will initially be classified as either “responsive” or “nonresponsive”.

1. Bids may be found nonresponsive any time during the evaluation process if

• any of the required information is not provided;

• the submitted price is found to be excessive or inadequate; or

• the Bid does not comply with the plans and specifications as described and required in this

ITB.

Submissions found nonresponsive will not be considered further.

2. The City of Oxford or designee will determine whether a Bidder has met the standards of responsibility – i.e., whether the Bidder has the capability in all respects to perform fully and reliably the requirements of this ITB and resulting contract based on the factors below. Such a determination may be made at any time during the evaluation of a Bid response if information surfaces that would result in a determination of non-responsibility.

• If a Bidder is found non-responsible, the determination must be in writing, made a part of the procurement file, and sent to the affected Bidder.

2.2.2 Evaluation of Bids: During the evaluation of the Bids, the City of Oxford reserves the right to request clarification of Bid responses and the right to request the submission of references, if deemed necessary for a complete evaluation of Bids.

Award will be made to the responsive and responsible Bidder whose Bid is most economical according to designated criteria.

The determination of the lowest responsive and responsible Bidder may involve all or some of the following factors:

• price;

• conformity to specifications;

• financial ability to meet the contract;

• previous performance;

• facilities and equipment;

• availability of repair parts;

• experience;

• delivery promise;

• terms of payment;

• compatibility as required;

• other costs;

• and other objective and accountable factors, if any.

The City of Oxford shall be the sole judge of the factors and will make the award in the best interest of the City of Oxford.

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2.2.3 Completeness of Bid: Selection and award will be based on the Bidder’s Bid. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested.

2.2.4 Contract Award: Contract award, if any, will be made by City of Oxford. The City of Oxford may elect to electronically deliver contracts to the awarded Contractor for digital signing. Both State of Georgia and Federal law recognize and uphold the use of electronic signatures.

2.3 City of Oxford’s Rights Reserved

While the City of Oxford has every intention to award a contract as a result of this ITB, issuance of the ITB in no way constitutes a commitment by the City of Oxford to award and execute a contract. Upon a determination such actions would be in its best interest, the City of Oxford, in its sole discretion, reserves the right to:

• cancel or terminate this ITB at any time. A notice of cancellation will be issued on the City of Oxford’s website. If the ITB is cancelled, the City of Oxford will not reimburse any Bidder for the preparation of its Bid. Bids may be returned, at Bidder’s expense, upon request if unopened;

• reject any or all Bids, responses, or submissions received in response to this ITB;

• waive and/or amend any technicalities or informalities, or undesirable, inconsequential, or inconsistent provisions or specifications of this ITB which would not have significant impact on any Bid or submission;

• not award a contract if it is in the best interest of the City of Oxford not to proceed with contract execution; and

• terminate any contract if the City of Oxford determines adequate funds are not available.

SECTION 3: SCOPE OF PROJECT/SPECIFICATIONS

3.0 Organization of Bid

Each Bid must be organized in the order set forth below. Paper Original and Copy section shall have tabs separating each section. Each Bid and Copies must be submitted in a sealed envelope/package.

Sealed Bid envelope/package must be marked on the exterior with the following:

• Bidder’s Name,

• ITB #,

• ITB Title, and

• ITB Response (Bid) Due Date/Time.

1. Cover Page – Bidder’s authorized official to complete, sign, and return with Bid response;

a. By submitting a response to this ITB, Bidder acknowledges and agrees that Bidder has carefully examined and fully understands the provisions and requirements of this ITB, has made a personal examination of the site of the proposed Project (if applicable), is satisfied as to the actual conditions and requirement of the proposed Project, and hereby proposes and agrees that if Bidder’s Bid is accepted, Bidder will contract with the City of Oxford in full conformance with the Contract Documents. Bidders should include a listing of any exceptions to Sections 1, 2, and 6 (including subsections).

2. Section 3, Scope of Project/Specifications – include all requested documents, information, exceptions, clarifications, etc.

3. Section 4, Bidder Qualification – include all requested documents and information.

In addition, the required Bidder must be prequalified with GDOT and provide a Certificate of Qualification from GDOT

4. Section 5, Cost Submission Form with Bid Price Certification – Bidder’s authorized official to complete, sign, and return with Bid response.

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a. Bidders must respond to this ITB by utilizing the Cost Submission Form found in Section 5. (This form may also be provided as a separate, fillable Excel worksheet.)

b. Except in rare cases as described in Section 1.3.6, a Bid may not be corrected, withdrawn, or canceled by the Bidder for a 120-day period following the deadline for Bid submission as defined in the Schedule of Events (ITB Response (Bid) Due Date/Time), or receipt of best and final offer, if required, and Bidder so agrees in submitting the Bid.

c. The Cost Submission Form will be used as the primary representation of each Bidder’s cost/price and will be used extensively during Bid evaluations.

d. Additional information should be included as necessary to explain in detail the Bidder’s cost/price.

5. Appendix A, Standard Forms– Complete each of the following as directed on each form, sign, and return with Bid response:

a. Disclosure Form – complete, sign, and return with Bid response.

b. Bid Bond or Certified Check.

c. E-Verify, Affidavit Verifying Compliance with Illegal Immigration Reform and Enforcement Act, Contractor Affidavit only to be returned with bid response.

d. W-9, Request for Taxpayer Identification Number and Certification.

6. Appendix G, Geotechnical – The letter prepared by S&ME, titled “Bridge Foundation Investigation (LRFD) East Bonnell Street Trail Pedestrian Bridge Oxford, Georgia S&ME Project No. 25800226”, dated November 26, 2025, and “Report of Limited Geotechnical Exploration E. Soule Street Trail and Parking Lot Oxford, Georgia S&ME Project No. 25800226 dated November 17, 2025” is provided for the Contractor’s use as information only.

7. Addenda – if any addenda are formally issued by the City of Oxford, Bidder must complete, sign, and return Page 1 Addendum Acknowledgement with Bid acknowledging receipt and adherence to any changes in the ITB.

3.1 Bid Copies Required, Deadline for Receipt

1. Each Bid must be received in sealed, opaque packaging.

2. Bids must be at the location noted below prior to the ITB Response (Bid) Due Date/Time 3:00 PM EDT on 02/19/2026. Each bid response received must be delivered to this location and Time/Date stamped upon delivery.

City of Oxford hours of operation for receipt of deliveries:

Monday – Thursday 9:00 am – 5:00 pm;

City of Oxford 110 West Clark Street Oxford, GA 30054 Attn: Bill Andrew

3. Faxed or e-mailed responses to Requests for Bids are NOT accepted and will not be reviewed.

4. Bidders must submit the following number of copies to the address set forth on the Cover Page:

▪ One (1) Hard Original Copy Unbound (3-ring binder OK), marked “Original” with original signatures.

▪ Two (2) Hard Copies Unbound (3-ring binder OK), marked “Copy”.

▪ Two (2) Flash Drive Copies.

a. Mark all Flash Drives with Bidder’s name and ITB name and number.

b. All digital files must be in either (unless otherwise specified within this document):

i. Microsoft Office file format or

ii. Portable Document Format (PDF).

c. Use caution in creating the electronic files. If the City of Oxford is unable to open files due to data-corruption, the Bidder’s Bid may be considered incomplete.

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d. NOTE: All digital and hard copies must include exactly the same information as provided in the hard “Original” copy.

3.2 Bid Opening

For all that wish to attend, the public Bid Opening will be held Feb. 19, 2026, 3:00 PM at:

City of Oxford 110 West Clark Street Oxford, GA 30054

3.3 City of Oxford’s Intent

The City of Oxford’s intent for this Project consist of the construction of two (2) multi-use trails first described from Emory Street beginning on East Bonnell Street, crossing Dry Indian Creek with a concrete boardwalk, and connecting to Keegan Ct. (Bob Williams Pkwy) with 12' wide concrete trail (1,100 LF). This work includes grading, storm drainage, boardwalk construction, riparian planting, milling and resurface pavement and restriping for bike sharrows. The second described as multi-use trail on East Soule Street trail beginning at Emory St/Hwy 81 providing a safe passage to Palmer Stone Elementary School and residences to the future trail network at Catova Creek (2,000 LF) with a 10' wide concrete trail. The work includes pavement demolition, sidewalks, curb & gutter, utility relocations and milling and resurface roadway pavement. Other improvements include storm drain installation, mill and inlay of pavement, signing and marking, landscaping, and lighting. This ITB includes complete Bidder's instructions and a detailed scope of work.

The Bidder shall comply with all specifications set forth in Appendix E and F of this document.

3.4 Required Information

The Bidder shall submit its Bid on the form furnished by the City of Oxford. The blank spaces on the Schedule of Items shall be filled in correctly for each Pay Item (except alternate items) and the Bidder shall fill in the Unit Price or a Lump Sum Price as called for in the Schedule of Items for each Pay Item listed therein. In addition, the Bidder shall also show the products of the respective Unit Prices and quantities and the total amount of the Bid by adding the amounts of all Bid Items. In the event of a discrepancy in any of the figures, the Unit Price will govern, and the Bid will be recalculated.

The Bidder who is awarded the Contract (“Contractor”) shall commence the construction of the Project (“Work”) with adequate force and equipment within ten (10) calendar days from receipt of Notice to Proceed and shall continuously pursue the Work without interruption to completion. Please refer to Special Provision (“SP”) 108 and 150 for specific lane closure limitations.

The Contractor shall fully complete the Construction Work within Two Hundred (200) calendar days from and including the Notice to Proceed.

The City of Oxford will process approved payment requests under this Project to the awarded Contractor.

Payment to sub-contractors and suppliers is the responsibility of the awarded Contractor. The City of Oxford will not entertain any other payment arrangements.

The Contactor shall be responsible for performing with its own organization at least thirty percent (30%) of the work in this contract. The Contractor shall not subcontract, transfer, assign, or otherwise dispose of the contract or any portion thereof, without the written consent of the City of Oxford.

The Bidder shall comply with the most recent version of the GDOT Specifications, Special Provisions set forth in Appendix E and F of this Document, as well as all Details and Standards.

Construction is only permitted between the hours as noted in SP 108 and SP 150. The City of Oxford or its designee will have the final approval on any Work on Saturday’s, or any Work being performed outside the City of Oxford’s noise ordinance. Additionally, the Contractor shall notify the City of Oxford or its designee in writing 72 hours prior to any Work commencing.

Contractor shall be responsible for implementing and maintaining all necessary traffic control measures.

Contractor shall submit a traffic control plan to the City of Oxford or its designee for approval prior to commencing any operations at a given location. The Contractor shall adhere to the City’s noise ordinance and lane closure policies when submitting a traffic control plan. Traffic control is entirely the responsibility

Page: 15 of 377 of the Contractor and must comply with MUTCD standards. Please see Special Provision 150 for specific information regarding lane closures.

The Contractor will be required to attend a pre-construction conference with, at a minimum, the City of Oxford, any designee, the Engineer, the City, utilities, and any other appropriate stakeholders.

The Contractor shall use suppliers on the appropriate GDOT Qualified Products List.

All testing is to meet the requirements outlined in the GDOT Sampling, Testing, and Inspection Guide. The City of Oxford or its agents will perform the testing as required. The Contractor is responsible for asphalt mixture acceptance testing at the plant.

SECTION 4: BIDDER QUALIFICATIONS

4.0 City of Oxford’s Right to Investigate

The City of Oxford may make such investigations as deemed necessary to determine the ability of the Bidder to provide the supplies and/or perform the services specified.

4.1 Bidder Informational Requirements

In determining the capabilities of a Bidder to perform the Work specified herein, the following informational requirements must be met by the Bidder. Failure to include all of the elements specified may be cause for rejection. Additional information may be provided but should be brief and relevant to the goals of this ITB.

Each Bid shall provide the following information:

4.1.1 Georgia Department of Transportation Prequalification: Bidder shall provide a copy of its current Certificate of Qualification or Certificate of Registration.

4.1.2 References: Bidder shall provide a minimum of two (2) references for each item/service specified in this ITB. The references may include any government, university, or similar entity where the Bidder, preferably within the last two (2) years, has successfully completed projects of a similar nature.

At a minimum, the Bidder shall provide:

• the company name,

• the location where the service was provided or item was installed/delivered,

• contact person(s),

• customer’s telephone number,

• contact person’s email address, and

• a complete description of the item/service type, and dates provided.

These references may be contacted to verify Bidder’s ability to perform the contract. The City of Oxford reserves the right to use any information or additional references deemed necessary to establish the ability of the Bidder to perform the conditions of this request. Negative references may be grounds for Bid disqualification.

4.1.3 Resumes/Company Profile and Experience:

Bidder shall specify how long the individual/company submitting the Bid has been in the business of providing services similar to those requested in this ITB.

Bidder shall provide:

A brief business profile.

Name, telephone number, and email address of the Bidder’s designated contact.

A brief resume or summary of qualifications, work experience, education, skills, etc., for the proposed project manager and for all key personnel who will be involved with any aspect of the Work.

Page: 16 of 377

SECTION 5: COST SUBMISSION

PROPOSAL FORM AND PROPOSED UNIT PRICES:

The Contractor’s proposal to complete the project is considered a LUMP-SUM BID.

The LUMP-SUM- BID AMOUNT shall be a total of all the Unit Price construction items added together to complete the project. The Contractor is responsible for verifying all quantities to complete the project, as required by the construction plans, bid manual, special provisions, GDOT specifications and the attached geotechnical reports. Should the scope of the project, and therefore this contract, need to be adjusted, the Contractor understands and proposes to furnish all services, labor, material, tools, equipment, transportation, supervision and other items necessary to complete the project and the installation of the construction items at the Unit Prices listed and provided below in the BID FORM. Quantities provided below are for reference only, Contractor is required and responsible to verify all quantities on plans with their bid submission.

East Bonnell Street from Emory St/Hwy 81 to Keegan Ct. (Bob Williams Pkwy) (1,100 LF) - BID TAB

ITEM

GDOT

ITEM #

DESCRIPTION UNITS BID

QUANTITY

UNIT PRICE*

TOTAL BID

PRICE

CLEARING & GRADING

150-1000 TRAFFIC CONTROL LS 1

210-0100

GRADING COMPLETE (mobilization, clearing, grading, importing & exporting material as needed) LS 1

DEMOLITION

201-1500

CLEARING AND GRUBBING (tree, stump and undergrowth vegetation removal) LS 1

432-5010

MILL ASPH CONC PVMT, VARIABLE

DEPTH (PARALLEL PARKING ALONG

HILLCREST DRIVE) (See plans for Base Bid) SY 400

UNDEF REMOVE CHAINLINK FENCE LF 10

TEMPORARY EROSION CONTROL

163-0232 TEMP GRASSING AC 1.3

163-0300 CONSTRUCTION EXIT EA 2

171-0030

TEMPORARY SILT FENCE, TYPE C

(DOUBLE ROW, SENSITIVE) EA 1300

165-0030

MAINTENANCE OF TEMPORARY SILT

FENCE, DOUBLE ROW, SENSITIVE LF 1300

165-0101 MAINTENANCE OF CONSTRUCTION EXIT EA 2

167-1000

WATER QUALITY MONITORING AND

SAMPLING (8 mo. Construction project) MO 8

167-1500 WATER QUALITY INSPECTIONS MO 8

716-2000 EROSION CONTROL MATS, SLOPES SY 1000

643-8200

BARRIER FENCE (ORANGE), 4 FT-TREE

PROTECTION LF 2600

UNDEF CONCRETE WASHOUT EA 2

AGGREGATE, CONCRETE & ASPHALT

310-5040 GR AGGR BASE CRS, 6 INCH, INCL MATL SY 2214

441-0106

CONC SIDEWALK, 6 IN, WWM (INCLUDES

ADA RAMPS AND DETECTABLE WARNING

STRIP) SY 800

UNDEF 6"X18" GRANITE BANDING SY 12

441-6022 CONC CURB & GUTTER, 8 IN X 30 IN, TP 2 LF 287

Page: 17 of 377

444-1000

SAWED JOINTS IN EXISTING PAVEMENTS

- PCC LF 525

UNDEF

PERMEABLE PAVERS (parking area 850 sf + trail entry 432 sf) SY 140

433-1100 REINF CONCRETE APPROACH SLAB EA 2

ASPHALT PAVEMENT Hillcrest Road (Base bid) (3,500 sf) SY 400

BOARDWALK

PERMATRAK BOARDWALK - LABOR TO

INSTALL ONLY (MATERIALS BY OWNER) LS 1

TYPE A PIERS Qty = 16 (see Detail sheet

PT03) LS 1

TYPE B PIERS Qty = 4 (see Detail sheet

PT03)

LS 1

TYPE C PIERS Qty = 1 (see Detail sheet

PT04)

LS 1

ABUTTMENTS Qty = 2 (one each end of Boardwalk, Detail sheet PT04) LS 1

STORM DRAINAGE

550-2120 STORM DRAINPIPE, 12 INCH LF 12

603-2024 STN PLACED RIVER ROCK, TP 1, 24 IN SY 5

550-3315

SAFETY END SECTION 15 IN, STORM

DRAIN, 4:1 SLOPE EA 1

SIGNING & MARKING

653-0095

THERMOPLASTIC PVMT MARKING,

HANDICAP SYMBOL EA 1

652-5701 SOLID TRAFFIC STRIPE, 24IN, WHITE LF 25

652-5451

SOLID TRAFFIC STRIPE, 5 IN, WHITE

(parking stripes) LF 45

611-5551 RESET TRAFFIC SIGN EA 1

UNDEF PARKING SIGNAGE EA 1

653-1804

THERMOPLASTIC SOLID TRAF STRIPE, 8

IN, WHITE LF 225

ROAD SIGNAGE (REMOVE AND REPLACE

NEW) EA 4

LANDSCAPE ITEMS

BETULA NIGRA, MULTI STEM, (River Birch)

8'-10' HT EA 5

DRYOPTERIS ERYTHOROSA, (Autumn Fern), 3G EA 21

FARFUGIUM JAPONICUM VAR.

GIGANTEUM, (Leopard Plant) 3G EA 12

UNDEF FATSIA JAPONICA, (Japanese Aurella) 7G EA 9

HAKONECHLOA MACRA, (Japanese Forest Grass) 1G EA 32

FOTHERGILLA GADENII (Coastal Witch Hazel) 3 GAL. EA 10

ACORUS GRAMINIUS (Golden Dwf.

Sweetflag) 3 GAL. EA 9

SOUTHEAST NATIVE WILDFLOWER SEED

MIX (8500 sf) AC 1.00

700-7000 AGRICULTURAL LIME TN 10

700-8000

FERTILIZER MIX GRADE CONTENT (ensure application methods are chosen to minimize environmental impact) TN 4

700-8100

FERTILIZER NITROGEN CONTENT (ensure application methods are chosen to minimize environmental impact) LB 500

700-9300 SOD - BERMUDA (TIFTUF) (500 sf) SY 55

702-9025

LANDSCAPE MULCH - PINE STRAW

MULCH - 4" THICK LAYER (perennials) SY 100

Page: 18 of 377

708-1000 PLANT TOPSOIL (4" for sod areas) CY 17

SITE FURNISHINGS

900-0526 TRAIL RETRACTABLE BOLLARD EA 7

999-9001 MISC. CONSTRUCTION LS 1 100,000.00 100,000.00

TOTAL BASE BID - EAST BONNELL STREET $

ADD ALTERNATES

ADD

ALT

432-5010

MILL ASPH CONC PVMT, VARIABLE

DEPTH + ADD ASPHALT + STRIPING (E.

BONNELL FROM SR 81/EMORY ST. TO

MATCHLINE AT INTERSECTION WITH

HILLCREST DRIVE) (See plans for designated limits) LS 1

ADD

ALT

2 UNDEF

TRAIL ENTRANCE COLUMNS (DETAIL SHT

40-03) Sta. 0+27.88 on the West Side and

Sta. 10+44.75 on the East Side

EA 4

TOTAL ALTERNATE 1 & 2 - EAST BONNELL STREET $

East Soule Street from Emory St/Hwy 81 to Catova Creek (2,000 LF) - BID TAB

ITEM #

GDOT

ITEM #

DESCRIPTION UNITS BID

QUANTITY

UNIT PRICE*

TOTAL BID

PRICE

CLEARING & GRADING

150-1000 TRAFFIC CONTROL LS 1

210-0100

GRADING COMPLETE (mobilization, clearing, grading, importing & exporting material as needed) LS 1

DEMOLITION

REMOVE CULVERT, INCLUDES PIPE,

CONCRETE, HEADWALLS, ASPHALT

ROAD BASE EA 1

UNDEF REMOVE RIPRAP SY 24

610-0355 REMOVE CONC. CURB & GUTTER LF 149

UNDEF CONCRETE REMOVAL (SIDEWALKS) SY 28

ASPHALT MILLING (ONE DRIVE LANE

ONLY) SY 790

ASPHALT PAVEMENT REMOVAL

(DRIVEWAYS) SY 4711

ASPHALT PAVEMENT AND BASE

REMOVAL SY 929

REMOVE ONE SECTION OF CHAIN LINK

FENCE, ADD NEW CORNER POST AND

RESTRETCH FABRIC LF 10

RELOCATE SIGN PER OWNERS’

DISCRETION EA 4

REMOVE SIGN AND REPLACE W/ MUTCD

STANDARD SIGN EA 3

REMOVE EXISTING SIGN POST AND

FOOTING EA 4

TEMPORARY EROSION CONTROL

163-0232 TEMPORARY GRASSING AC 5.0

163-0240 MULCH TN 10

163-0300 CONSTRUCTION EXIT EA 1

163-0550

CONSTRUCT AND REMOVE INLET

SEDIMENT TRAP EA 2

Page: 19 of 377

165-0010

FENCE, TP A (NON-SENSITIVE) LF 984

165-0030

FENCE, TP C (DOUBLE ROW, SENSITIVE) LF 984

165-0101 MAINTENANCE OF CONSTRUCTION EXIT EA 1

165-0105 MAINTENANCE OF INLET SEDIMENT TRAP EA 2

167-1000

WATER QUALITY MONITORING AND

SAMPLING EA 4

167-1500 WATER QUALITY INSPECTIONS MO 10

171-0010

TEMPORARY SILT FENCE, TYPE A (NON-

SENSITIVE) LF 984

171-0030

TEMPORARY SILT FENCE, TYPE C

(DOUBLE ROW, SENSITIVE) LF 984

643-8200

BARRIER FENCE (ORANGE) 4 FT. (TREE

PROTECTION) LF 2010

716-2000 EROSION CONTROL MATS, SLOPES SY 1000

UNDEF CONCRETE WASHOUT EA 1

AGGREGATE, CONCRETE & ASPHALT

310-5040 GR AGGR BASE CRS, 4-INCH, INCL MATL SY 2414

310-5040

GR AGGR BASE CRS, 4-INCH, INCL MATL

(PAVED DRIVEWAYS) SY 5598

402-3103

RECYC ASPH CONC 9.5 MM SUPERPAVE,

TYPE II, GP 2 ONLY, INCL BITUM MATL & H

LIME (DRIVEWAYS) TN 20

441-0106

CONC SIDEWALK, 6 INCH (INCLUDES

PAVER BASE AND ADA RAMPS AND

DETECTABLE WARNING STRIP) 10 FT.

WIDE SY 2414

PERMEABLE CLAY PAVERS W/

AGGREGATE BASE SY 725

UNDEF GRANITE PAVERS W/ AGGREGATE BASE SY 20

UNDEF GRANITE CURB LF 828

441-0016 DRIVEWAY CONCRETE, 8-IN TK SY 333

441-6012 CONC CURB & GUTTER, 6-IN X 24-IN, TP 2 LF 834

444-1000

SAWED JOINTS IN EXISTING PAVEMENTS

- PCC LF 951

RETAINING WALL ITEMS

500-3120

GDOT STD 4949D, TYPE P1 & P2-CLASS ‘A’

CONCRETE CY 40

UNDEF GRANITE STONE VENEER SF 166

UNDEF WALL CAP LF 42

STORM DRAINAGE

603-2024 STN PLACED RIVER ROCK, TP 1, 24-INCH SY 32

UNDEF CONCRETE HEADWALL EA 4

550-1120 STORM DRAINPIPE, 12-INCH, H 1-10 LF 20

550-1183 STORM DRAINPIPE, 18-INCH, H 20-24 LF 703

550-1243 STORM DRAINPIPE, 24-INCH, H 20-24 LF 160

UNDEF WEIR INLET EA 3

668-4300 STORM SEWER MANHOLE TP-1 EA 7

UNDEF HOODED DROP INLET EA 7

SIGNING & MARKING

653-1704

THERMOPLASTIC SOLID TRAF STRIPE, 24-

INCH, WHITE (STOP BAR) LF 11

Page: 20 of 377

653-1804

THERMOPLASTIC SOLID TRAF STRIPE, 8-

INCH, WHITE (CROSSWALKS) LF 566

653-0095

THERMOPLASTIC PVMT MARKING,

HANDICAP SYMBOL (AT SCHOOL) EA 1

HANDICAP SIGNAGE (INCLUDES

DECORATIVE POLE) EA 1

UNDEF SOLID WHITE, 4-INCH (PARKING STALLS) LF 646

UNDEF NEW TRAFFIC SIGNS EA 5

UNDEF RESET TRAFFIC SIGNS EA 4

RRFB-MID BLOCK CROSSING FLASHING

BEACON AT WILLIAMS STREET. EA. 2

LANDSCAPE ITEMS

TREES

UNDEF

QUERCUS SHUMARDII (Shumard Oak) (10’-

12’ HT) 25 GAL. EA 11

BETULA NIGRA DURA HEAT (River Birch)

(8’-10’ HT) 25 GAL. EA 42

AMELANCHIER GRANDIFLORA (Autumn Brilliance Serviceberry) 25 GAL. EA 29

SHRUBS

ANEMONE X HYBRIDA (Honorine Jobert Windflower) 3 GAL. EA 93

FARTUGIUM JAPONICUM var. GIGANTUM (Leopard Plant) – 3 GAL. EA 17

HELLEBORUS ORIENTALIS (Lenten Rose) 3

GAL. EA 20

PERENNIALS -

GROUNDCOVER UNDEF

DRYOPTERUS ERYTHOROSA (Autumn Fern), 1 GAL. EA 200

NARCISSUS FEB.GOLD (Cyclamineus Daffodil) EA 100

NARCISSUS ICE FOLLIES (Large Cupped Daffodil) EA 100

HYDROSEED SOUTHEAST NATIVE

WILDFLOWER SEED MIX AC 1

700-9300 SOD - BERMUDA (TIFTUF) 7,570 sf SY 841

702-9025

LANDSCAPE MULCH - PINE STRAW

MULCH - 4" THICK LAYER SY 1590

708-1000 PLANT TOPSOIL (4” FOR SOD AREAS) CY 85

700-7000 AGRICULTURAL LIME TN 20

700-8000 FERTILIZER MIXED GRADE TN 8

700-8100 FERTILIZER NITROGEN CONTENT LB 1000

SITE FURNISHINGS

682-6219

UNDERGROUND UTILITY -conduit, pull boxes and pull wire ONLY for City provided and installed light poles. LS 1

754-5000

BENCH, 5 SEAT LANDSCAPE FORMS

PLEXUS 2 EA 1

PICNIC TABLE, LANDSCAPE FORMS

HARVEST' EA 4

UNDEF BIKE REPAIR STATION EA 1

UNDEF BIKE RACK EA 3

UNDEF TRAIL BOLLARD EA 4

999-9001 MISC. CONSTRUCTION LS 1 100,000.00 100,000.00

TOTAL BASE BID - EAST SOULE STREET $

ADD ALTERNATES

ADD ALT 1

432-5010

MILL ASPH CONC PVMT, VARIABLE

DEPTH + ADD ASPHALT + STRIPING

(SCHOOL PROPERTY PARKING AND

DRIVEWAY) LS 1

Page: 21 of 377

ADD ALT 2

432-5010

MILL ASPH CONC PVMT, VARIABLE

DEPTH + ADD ASPHALT + STRIPING

(DRIVE LANE - E. SOULE ST. FROM SR

81/EMORY ST. TO END OF PROJECT

(CATOVA CREEK) LS 1

ADD ALT 3

UNDEF

TRAIL ENTRANCE COLUMNS (DETAIL SHT

40-03) EA 2

ADD ALT 4 UNDEF TRAIL KIOSK (DETAIL #2 SHT 40-04) EA 1 $

TOTAL ALTERNATES 1 TO 4 - EAST SOULE STREET $

Any items that are not indicated in the BID FORM are considered incidental to the work. Their cost shall be included as part of the overall LUMP-SUM BID PROPOSAL AMOUNT and shall be included in the Grading Complete Pay Item (210-0100).

The Miscellaneous Construction Contingency (SPECIAL PROVISION #999-0001) has been provided to construct the project, which may or may not be ultimately required to complete the project. The Miscellaneous Construction Contingency will be used only as directed and by the City of Oxford.

This item will be only as specifically authorized by the City of Oxford. Every effort will be made to negotiate an acceptable price with the Contractor for potential miscellaneous construction items. If the City of Oxford is unable to negotiate an agreeable price with the Contractor, City of Oxford reserves the right to negotiate both price and warranties with specialty contractors for this purpose. The Contractor will then be required to include authorized work utilizing the authorized specialty subcontractor. A maximum allowance of 5% may be included for overhead purposes of the Contractor above the negotiated specialty contractor agreement.

Bid Price Certification

In compliance with Section 3 Scope of Project/Specifications, the undersigned offers and agrees that if this Bid is accepted by the Board within ninety (90) days of the date of ITB Response Due Date and Bid opening, that the undersigned will furnish any or all of the deliverables upon which prices are quoted, at the price set opposite each, to the designated point(s) within the time specified.

COMPANY ______________________________________________________________

ADDRESS _______________________________________________________________

AUTHORIZED SIGNATURES ___________________________________________________________

PRINT / TYPE NAME(S) AND TITLE(S) ___________________________________________________

CONTACT INFO: PHONE NUMBER______________________________________________________

CONTACT INFO: E-MAIL ADDRESS _____________________________________________________

Page: 22 of 377

SECTION 6: TERMS AND CONDITIONS

The City of Oxford’s standard terms and conditions, which will be incorporated into the contract between the Contractor and the City of Oxford (“Contract”), are set forth herein (“Terms and Conditions”). Bidders should notify the City of Oxford of any Terms and Conditions that either preclude them from responding to this ITB or add unnecessary cost. This notification must be made by the deadline for receipt of written/e-mailed questions or with the Bidder’s Bid. Any requests for material, substantive, important exceptions to the Terms and Conditions will be addressed by formal written addendum issued by the designated Procurement Agent. The City of Oxford reserves the right to address any non-material, minor, and/or insubstantial exceptions to the Terms and Conditions.

6.0 Additional Contract Provisions and Terms

This ITB, including all documents and appendices attached hereto, referenced herein and/or incorporated herein, and any addenda hereto, and the Bid of the awarded Contractor, including any amendments thereto, will be incorporated into the Contract (as previously set forth, all of such documents are collectively referred to as the “Contract Documents”). The Terms and Conditions set forth herein do not define the total extent of the contract language. In the event of a conflict or dispute as to the duties and responsibilities of the City of Oxford and Contractor under any resulting Contract Documents, the Contract, will govern in accordance with the order of precedence set forth therein.

Unless otherwise directed, all work performed under this contract shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction Transportation Systems, 2021 edition, and any Supplemental Specifications modifying them, including the modifications presented in Appendix E and F.

6.1 Performance Prior to Contract Execution

The successful Bidder shall not begin performance of the Project prior to the execution of a formal written contract by the City of Oxford and the successful Bidder. Any Bidder beginning performance prior to the execution of the Contract shall be deemed to be proceeding at the Bidder's risk and shall not be entitled to any compensation for such performance. In addition, the City of Oxford reserves the right to withdraw or cancel the award of this ITB.

6.2 Contract Term

The term (“Term”) of the Contract commences upon execution by both parties and shall terminate upon the completion of the Project but in no event any later than Two Hundred (200) calendar days. A Notice to Proceed will be further provided for in the Contract.

The Contract price(s) and/or rates for the above-stated Contract term will remain as offered in the Contractor’s Bid cost submission and accepted/awarded by the City of Oxford.

If applicable, any…