OWS_Comb Synop Solicitation__FINAL2.pdf

COMBINED SYNOPSIS/SOLICITATION – Request for Quotation (RFQ)

Oil Water Separators (OWS) Maintenance Services for Fort Wainwright, Donnelly Training Area, and Seward Military Resort in Alaska.

This is a combined synopsis/solicitation Request for Quotation (RFQ) for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The combined synopsis/solicitation number is W912D0-23-R-0008 and incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular (FAC) 2023-02, effective 16 March

2023. The NAICS code is 562910 with a standard size of $25M.

DESCRIPTION OF REQUIREMENT:

The Government intends to award a Firm-Fixed Price Requirements Contract to provide maintenance services of government-owned oil water separators located at Fort Wainwright (FWA), Donnelly Training

Area, and Seward Military Resort in Alaska. This procurement is an 8(a) competitive requirement 100%

Small Business Set-Aside in accordance with FAR 6.203, Set-asides for small business concerns. The service period of performance (POP) will be a 12-month base plus four 12-month options.

ITEM DESCRIPTION Total Amount

BASE + 4

OPTIONS

SEE ATTACHED PRICING SHEET THAT MUST BE

FILLED-IN COMPLETELY. ONLY ENTER THE

TOTAL COST FOR ALL 5 YEARS IN THE BLOCK

TO THE RIGHT. CONTRACTOR TO PLEASE SIGN

BELOW AND DATE.

CONTRACTOR

SIGNATURE

DATE:

**Contractors shall review the “Attachment – Performance Work Statement” for the full description of requirements.

Period POP

Base Year 27 Sep 2023 – 26 Sep 2024

Option Year 1 27 Sep 2024 – 26 Sep 2025

Option Year 2 27 Sep 2025 – 26 Sep 2026

Option Year 3 27 Sep 2026 – 26 Sep 2027

Option Year 4 27 Sep 2027 – 26 Sep 2028

FAR Clause 52.212-8 27 Sep 2028 – 26 Mar 2029 (will not exceed 6 months)

*Site visit will be conducted Wednesday, 08/23/2023 @ 10am for all interested vendors. POC is Cole Read, phone 907-361-6803 (email: cole.t.read.civ@mail.mil)

Addendum to 52.212-1, Instructions to Offerors – Commercial Items (MAR 2023)

In addition to the following addendum, all terms and conditions of FAR provision 52.212-mailto:cole.t.read.civ@mail.mil

1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. SOLICITATION/OFFEROR REQUIREMENTS

a. OFFER SUBMISSION

(1) Offers shall consist of, at a minimum:

a. Signed and dated combined synopsis and solicitation with all pricing, to include options, on pricing sheet present, to include completing the last page with contractor information.

b. IAW 52.212-2, provide a management approach synopsis describing how your company plans to execute the contract, resources available to execute the contract, qualifications and/or certifications of key employees, and your plan to maintain the performance schedule. The management approach shall be typed and limited to three (3) pages.

c. IAW 52.212-2, provide a quality control plan explaining in detail how your company plans to ensure proper quality standards of performance, and listing control measures to ensure compliance with federal, state, and local laws pertinent to this oil water separation requirement. The quality control plan shall be typed and limited to no-more-than three (3) pages.

(2) The offer must be submitted in PDF format to the email addresses below:

michael.h.bresette.mil@army.mil and stephanie.y.spight.civ@army.mil

(3) The Contracting Officer (KO), MAJ MICHAEL H. BRESETTE, and Contract Specialist (KS), Stephanie Spight, are the points of contact (POC) for this acquisition.

(4) Address all questions or concerns you may have to the KO and the KS. Please identify the applicable performance work statement (PWS) paragraph number or solicitation reference with each question. All questions regarding this solicitation shall be submitted in writing via email to:

michael.h.bresette.mil@army.mil and stephanie.y.spight.civ@army.mil.

Questions shall be submitted no later than 12 p.m. Alaska Time on 25

Aug 2023. Offers shall be submitted no later than 3 p.m. Alaska Time

01 Sep 2023.

(5) Delivery Instructions – The digital email quote and evaluation documents shall be submitted in one email with separate labeled documents. The email shall be marked as below:

Email Title: Solicitation number (W912D0-23-R-0008)

Content’s title: Oil Water Separator

Offeror’s name: (emplace your name here)

b. GENERAL INSTRUCTIONS

(1) The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.106-2, Evaluation of Offers. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation – Commercial Items.”

mailto:michael.h.bresette.mil@army.mil mailto:stephanie.y.spight.civ@army.mil mailto:michael.h.bresette.mil@army.mil mailto:stephanie.y.spight.civ@army.mil

(2) The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received

(3) In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful offers. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

(4) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without clarifications.

(5) All referenced documents for this solicitation are available on the SAM web site at http://www.SAM.gov

(6) Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(7) System for Award Management (SAM) Registration: The vendor must be actively registered in SAM at the time of offer submission. Registration can be completed at https://www.sam.gov.

(8) Procurement Intergrated Enterprise Environment (PIEE) and Wide Area Workflow (WAWF)

Registration: Contractors MUST also be actively registered in PIEE with the appropriate roles in WAWF in order to get invoices be paid. Paper copies will not be accepted. Registration can be completed at https://piee.eb.mil.

(9) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

(10) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Products and Commercial Services, with its offer.

(11) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (DEC 2021), applies to this acquisition.

(12) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders -- Commercial Items (JAN 2022), applies to this acquisition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

(13) Monthly invoicing is acceptable for work completed; no other forms of contract financing is permitted in the acquisition.

(14) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

(15) Ordering on this requirements contract may be executed throughout the period of performance.

Ordering limitations are directly reflective to the total price of an option year. Minimum is $50.00.

http://www.sam.gov/ https://www.sam.gov/ https://piee.eb.mil/ https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_3 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1978_278534 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2178_319342 https://www.acquisition.gov/content/regulations

c. OFFER PREPARATION INSTRUCTIONS

(1) See above red text for specific instruction on preparing all required documents for your offer to be considered responsive.

(2) Offer Limitation. The Government will not accept any changes to the contractor’s offer after the closing date of the solicitation.

(3) The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your offer and who can obligate your company contractually.

(4) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The

Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

ADDENDUM TO 52.212-2 EVALUATION – Commercial Items

1. BASIS FOR CONTRACT AWARD AND EVALUATION CRITERIA

(a) This is a best value, comparative evaluation, source selection conducted in accordance with

Federal Acquisition Regulation (FAR) PART 12, Acquisition of Commercial Items, and FAR Part 13 –

Simplified Acquisition Procedures. Award will be made to a single offeror who is deemed responsible in accordance with the FAR, whose offer conforms to the solicitation requirements, and whose offer, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, is the most advantageous to the Government, price and other factors considered. The lowest price may or may not win the contract award once mission capability is considered in the comparative evaluation.

(b) The government reserves the right to conduct a price realism analysis at any point during the evaluation process. The Government will evaluate prices for reasonableness using adequate competition and price analysis techniques.

2. AWARD FOR ALL OF THE WORK. The Government intends to award a single award Requirements

Contract as a result of this solicitation.

3. EVALUATION CRITERIA. The offers will be evaluated under two evaluation factors.

FACTOR I – MISSION CAPABILITY

- Two (2) Subfactors: Management Approach; Quality Control

FACTOR II - PRICE

Factor I: Mission Capability

Acceptable Offers display a contractor who can clearly meet the minimum requirements of the performance work statement (PWS).

Unacceptable Offers display a contractor who can clearly not clearly meet the minimum requirements of the PWS.

Note: see the addendum to 52.212-1 in red text above to ensure compliance with required documentation for mission capability.

Factor II: Price

Price is not formally scored, but is a primary evaluation factor for determining award. The government expects competitive offers to be submitted for this procurement and will use these competitive offers to determine price reasonableness. If competitive offers are not received, the

Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness.

(1) Completeness. Each offeror is required to provide complete pricing for each contract line identified.

(2) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the

Government to exercise the options(s).

(3) The Government will evaluate the option contained in clause 52.217-8 – Option to Extend

Services by adding to the total price one half the amount of the final year's option price (base year if no options).

Evaluation of this option shall not obligate the Government to exercise this option. The offeror shall not include pricing for this option period on their offer.

e. Definitions.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

(a) Past Performance, if not listed as an evaluation criteria factor, will be evaluated during the contractor’s responsibility determination. The Government will use information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or Contract Performance Assessment

Reporting System (CPARS).

The following additional FAR clauses and provisions are applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (NOV 2021)

52.204-7 System for Award Management (OCT 2018)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.204-20 Predecessor of Offeror (AUG 2020)

52.204-22 Alternative Line Item Proposal (JAN 2017)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

(NOV 2021)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment (NOV 2021)

52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020)

52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

52.209-2 Prohibition On Contracting with Inverted Domestic Corporations--Representation (NOV 2015)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

52.216-21 Requirements (OCT 1995)

52.219-14 Limitations on Subcontracting (OCT 2022)

52.219-28, Post Award Small Business Program Representation (SEP 2021)

52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2022)

52.222-21, Prohibition of Segregated Facilities (APR 2015)

52.222-26, Equal Opportunity (SEP 2016)

52.222-50, Combating Trafficking in Persons (NOV 2021)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (JUN 2020)

52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--

Representation and Certifications (JUN 2020)

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (OCT 2018)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.252-5 Authorized Deviations in Provisions (NOV 2020)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

The following additional DFARS clauses are applicable to the acquisition:

252.201-7000 Contracting Officer Representative (DEC 1991)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013)

252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

252.204-7003 Control Of Government Personnel Work Product (APR 1992)

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2019)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016)

252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (DEC 2019)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—

Representation (MAY 2021)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN

2021)

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2020)

252.204-7020 NIST SP 800-171 (DoD Assessment Requirements NOV 2020)

252.209-7004 Subcontracting with Firms That Are Owned or Controlled by The Government of a Country that is a

State Sponsor of Terrorism (MAY 2019)

252.211-7003 Item Unique Identification and Valuation (MAR 2016)

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance

Evaluations (SEP 2019)

252.225-7012 Preference for Certain Domestic Commodities (DEC 2017)

252.225-7041 Correspondence in English (JUN 1997)

252.225-7048 Export-Controlled Items (JUN 2013)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006 Wide Area Work-Flow Payment Instructions (DEC 2018)

252.232-7010 Levies on Contract Payments (DEC 2006)

252.243-7001 Pricing of Contract Modifications (DEC 2012)

252.243-7002 Requests for Equitable Adjustment (DEC 2012)

252.244-7000 Subcontracts for Commercial Items (JAN 2021)

252.247-7023 Alt I Transportation of Supplies by Sea (FEB 2019) Alternate I

**** PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE*****

COMPANY NAME: ____________________________________________________

UNIQUE ENITITY IDENTIFIER: ________________________________________

CAGE CODE: ________________________________________

POINT OF CONTACT NAME: ____________________________________________

POINT OF CONTACT PHONE: ___________________________________________

POINT OF CONTACT EMAIL: ____________________________________________

Registered in SAM: Yes _____ No _____

*Make sure your status is ACTIVE since no award will be made on an expired registration.

Registered in Wide Area Workflow (WAWF): Yes _____ No _____

*WAWF will not work when the SAM registration is inactive. This will cause payment delays!

Section 889 Compliant & Listed in Reps and Certs in SAM: Yes ____ No ____

* If “No”, ensure to complete the Section 889 accompanying document in solicitation email