Attachment 1 OWS PWS__KO REVIEWED__FINAL.pdf

Performance Work Statement (PWS)

Oil Water Separator Services for

Fort Wainwright, Alaska

29 March 2023

Table of Contents

1.0 INTRODUCTION…………………………….…………………..…………………… 4

1.1 Background……….…...…………………………………….………………………… 4

1.2 Objectives…………………………………………...…………..……………………. 4

1.3 Climatic Conditions…………...…………………….……………………

1.4 Facility Access………....……….………………………………..........……………… 5

1.5 Traffic Flow.……………………….………………………………..…….…...……….. 5

1.6 Drainage…………………………………………………………………………….…. 5

1.7 Restoration of Landscape Damage……………………………………......………….. 5

1.8 Dust Suppression……………………………………………………………......……

1.9 Utility Location…………………………………………………………………...….…… 5

1.10 Excavation Permits……………………...…...………...………………...…………

2.0 REQUIREMENTS……………………………………………….………………..…… 5

2.1 Description of Services………………………………………………………………... 5

2.2 General Information……………………………………………………….....…

2.3 Emergency Services.………………………………...…….…………………………. 7

2.4 Contract Administration and Management...…………………………………….…. 8

2.5 Work Management

2.6 Service Orders……………………………………………………………………...….. 12

2.7 Preventive Maintenance Orders (PMOs)………………..………………………….. 13

2.8 Updating O&M Manuals ………………………………...………………………...….. 13

2.9 O&M Requirements ……………………………………...……………………………... 13

2.10 Warranty Program…………………………...………...……………………………

2.11 Technical Document Library Operation………………………………………….….. 14

2.12 Maintain As-Builts……………………………………………………………….….…. 14

2.13 Historic Property or Archeological Site……………………………………………

2.14 Security……………………………………...……………………………………….…. 14

2.15 Security Training………………………………………………………………….……. 15

2.16 Safety……..………………………..………………………….…………………….….. 16

2.17 Training, Physical Requirements, or other Expertise Required…………….…….. 17

2.18 Environmental Requirements……………………..…………………………….…

2.19 Contingency Plans………………...…………………………….……………………. 19

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS……..………………… 19

3.1 Quality Assurance……………………………..……………………………………... 19

3.2 Quality Control Plan…………………………………………………...….……...….. 19

3.3 Customer Feedback Program

4.0 PERFORMANCE TASK REQUIREMENTS………………………...…….……… 20

5.0 COMMON LEVELS OF SUPPORT (CLS)……………………………..….……

6.0 DELIVERABLES - ……………………………..………………..…………..…….. 22

7.0 RELATED DOCUMENTS………..………………….……………………...…... 25

7.1 Definitions and Acronyms……………………………………….......………….…

7.2 Applicable Directives, Publications…………..……………..………...….……..….. 38

7.3 Technical Exhibit (TE) Index…………….………………………………….….….… 46

7.4 Government-Furnished Facilities (GFF) and Equipment (GFE)…………....…... 49

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)…….… 50

7.6 U.S. Department of Labor Wage Determination (DOL WD)……….…….....….…. 51

7.7 Enterprise Contractor Manpower Reporting Application (ECMRA).……….…

7.8 ECMRA Reporting Labor Hours……………………………….…………….……

8.0 SPECIFIC TASK……………………………………………………….……………. 52

8.1 Basic Services, Oil/Water Separators………………………………………….……. 52

8.2 Cleaning, Oil Removal………………………………………………………….……... 52

8.3 Cleaning, Full System…………………………………………………………………. 52

8.4 Video Inspection……………………………………………………………………….. 52

8.5 Preventative Maintenance……………………………………………………...……. 52

8.6 Inspection………………………………………………………………………………. 53

8.7 Sampling and Analysis………………………………………………………………... 53

8.8 Pumping………………………………………………………………………………… 54

8.9 Service Calls……………………………………………………………………………. 54

8.10 Unscheduled Services………………………………………………………………… 54

8.11 Reports and Documentation………………………………………………………….. 54

8.12 Job Site Clean Up……………………………………………………………………… 54

8.13 Special Requirements B3380………………………………………………………… 54

8.14 Over and Above Work………………………………………………………….………. 55

Introduction.

This is a non-personal services contract to provide Base Operation and Support Services for the

U.S. Army Garrison Fort Wainwright, Alaska (FWA), Donnelly Training Area (DTA), and Seward

Military Resort, Alaska. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this

Performance Work Statement (PWS). Contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. The Contractor is responsible for providing all parts required for Preventive Maintenance Orders (PMOs) and all repair parts required for Demand

Maintenance Orders (DMOs).

1.1 Background.

This is a non-personal services contract to provide inspection, cleaning, pumping, maintenance, and repair of Oil Water Separators (OWS) systems, at Fort Wainwright (FWA), Fort Greely and

Seward Military Resort.

1.2 Objectives.

The Contractor shall clean, maintain, repair, and inspect OWS systems; respond to and correct system malfunctions and alarms; collect, containerize, and dispose of waste; sample and analyze contents, provide fully functioning and reliable system(s) operation through inspection, maintenance, repair and cleaning; and provide information and documentation to the government.

The Contractor shall ensure all work accomplished in the performance of this PWS meets all maintenance and repair standards consistent with the original equipment manufacturer’s recommendations; all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the applicable publications listed in Section 7.0, Related Documents.

1.2.1 The Contractor shall ensure all work in support of mission requirements tendered to the

Government for acceptance conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the

Government, the Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract. The intent is to establish work requirements that are performance-based and results oriented. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill base operations and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions.

Fairbanks’ climate is classified as humid continental closely bordering on a subarctic climate with long cold winters and short warm summers. October through February are the snowiest months, and snow is limited from March to May. On average, the season's first accumulating snowfall and first inch of snow fall on October 1 and October 11, respectively; the average last inch and last accumulating snowfall are respectively on March 29 and April 15, though it does flurry in May in some years. The snowpack is established by October 18, on average, and remains until April 23.

The average annual maximum and minimum temperatures are approximately +73 and -40 degrees

Fahrenheit. Monthly normal temperatures ranged from a low of +1 degrees in the month of

December to a high of +73 degrees in the month of June.

1.4 Facility Access. N/A

1.5 Traffic Flow. N/A

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage.

Trees or other landscape features, and irrigation systems damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

1.8 Dust Suppression. N / A

1.9 Utility Location. N/A

1.10 Excavation Permits.

All excavation permits shall be initiated in writing and processed through the local installation operating procedures. The Government requires up to five (5) business days to review and approve excavation permits and provide this approval to the Contractor so the permit can be finalized and returned to the requestor. The Contractor shall keep record of every permit, assign a unique number, provide locator and marking service, coordinate marking with the communications Contractor, etc.

and provide status to the Government. The Contractor shall notify the requestor within 24 hours of receiving a processed excavation permit package.

1.10.1 The Contractor shall implement the use of an excavation clearance form approved by the

KO or designated Government representative/COR. The clearance form should note all utilities

(electrical, natural gas, sanitary sewer, storm sewer, steam, chilled water and water); and shall have a comment area for noting other requests for utility locates such as telephone, cable TV, high-pressure gas lines, and fiber optics. The form shall also include the NEC response and the Doyon

Utilities locate number as applicable. The designated Contractor representative shall sign the clearance form when all utility locates have been completed. A copy of the clearance form shall be returned to the KO or designated Government representative/COR; a copy will be given to the excavation contractor and kept on the excavation site at all times and a copy of the excavation clearance form shall be filed and available for inspection by the Government.

2.0 Requirements

2.1 Description of Services.

See Section 5.0 for the specific Common Level of Support (CLS).

2.1.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information.

2.2.1 Transition (Phase In/Phase Out).

The Contractor shall prepare and submit (within ten (10) business days after contract award), a

Phase In/Phase Out Plan to be implemented by the Contractor; to include IT/Network accounts and access with the appropriate Government organizations. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency. During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the

Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The Contractor shall commence all operations required by this PWS as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

2.2.2 Phase-out.

During the 30 business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor Contractor. The Contractor shall fully cooperate with the successor Contractor and the

Government so as not to interfere with their work or duties.

2.2.3 Place of Performance and Hours of Operation.

2.2.3.1 Place of Performance.

The work to be performed under this contract will be in Alaska at the following military installations:

Fort Wainwright, Donnelly Training Area, and Seward Military Resort. Fort Wainwright is located adjacent to Fairbanks, Alaska. Donnelly Training Area is located approximately 125 miles southeast of Fairbanks. Seward, Alaska is located 125 miles south of Anchorage (a distance of 500 miles from

Fort Wainwright).

2.2.3.2 Hours of Operation.

The Contractor shall conduct business, between the hours of 0700 to 1700, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The

Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.2.3.3 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.2.3.4 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations.

2.2.3.5 Federal Holidays.

The Contractor’s performance shall not be required on the Federal public holidays listed below.

Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C.

6103).

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

2.3 Emergency Services.

2.3.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or designated Government representative/COR no later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the

Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility.

Reimbursement shall be made to the US Government.

2.3.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the KO or designated

Government representative/COR within one (1) hour of each such occurrence. A completed typed original plus one (1) copy of ENG Form 3394 United States Army Corps of Engineers Accident

Investigation Report (or equivalent reporting form) shall be delivered to the KO or designated

Government representative/COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs.

2.4 Contract Administration and Management.

2.4.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or

Contract Administration Office as agreed upon and stated in the contract award document. The KO, COR and DPW management will meet monthly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Contractor and signed by both the Project Manager (PM) and the KO. The written minutes will be distributed within five (5) business after the meeting. If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non-concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.4.2 The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this

PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI)

5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR)

Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority.

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the

Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies;

coordinate availability of Government-Furnished Property, and provides direction or assistance for site entry requests of Contractor personnel.

2.4.2.4.1 The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America

(USA).

2.4.3 Contractor Key Personnel.

Shall be designated in writing to the KO at the start of the contract. These key personnel shall be available 24/7/365 including Federal holidays. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.4.3.1 Project Manager.

The Contractor shall provide a Project Manager (PM) who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall have a baccalaureate degree from an accredited

College or University and five (5) years of experience in Environmental or Mechanical Engineering, Waste Management with a strong emphasis on Waste Transportation and Safety or a contract that is similar in scope and breadth to this solicitation. The name of the PM shall be provided to the KO and shall be present and on-site and available during normal duty hours. In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

2.4.3.2 Operations and Maintenance Superintendent (O&M Superintendent) The Contractor shall designate an Operations and Maintenance Superintendent who shall be responsible for the daily operations of the Contract. The O&M Superintendent shall be on site during normal duty hours. The O&M Superintendent shall possess at least two (2) years of experience in managing Oil Water Separators systems and Waste Management and Transportation. The O&M

Superintendent may also serve as the alternate to the PM.

2.4.3.3 Quality Control Manager (QCM)

The Contractor shall designate a full time QCM on site during normal duty hours. As a minimum, the QCM shall possess work experience in process control, quality data analysis, quality auditing, statistical sampling, and subcontractor quality control. The QCM shall have at least two (2) years of relative experience, and shall be responsible for the overall management and implementation of the

Contractor's Quality Control Plan.

2.4.4 Contractor Requirements.

2.4.4.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.4.4.2 Qualification Standards.

The Contractor shall inspect, repair and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel.

2.4.4.3 Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves

(e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed. Contractor owned/leased vehicles and equipment should be identified.

2.4.4.4 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no

Contractor employees conduct political related activities or events on the installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.4.5 Contractor Hiring Restrictions.

The Contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.4.5 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.5 Work Management.

Applicable to all CLS’. All coordination requirement in this section and inherent to this Contract shall take into consideration the DPW WR and their operations. Work requirements and timelines shall include coordination with the DPW WR.

2.5.1 Coordination.

As a part of the work scheduling process, the Contractor shall coordinate all work with the

Building/Facility Manager in charge of the facility where the work is to be done.

2.5.2 Work Clearance.

For work involving digging/excavation operations, the Contractor shall implement the use of an excavation clearance form approved by the KO/COR. The clearance form should note all utilities

(electrical, natural gas, sanitary sewer, storm sewer, steam, chilled water and water) and shall have a comment area for noting other requests for utility locates such as telephone, cable TV, high-pressure gas lines, and fiber optics. The form shall also include the NEC response and the Doyon

Utilities locate number as applicable. The designated Contractor representative shall sign the clearance form when all utility locates have been completed. A copy of the clearance form shall be returned to the KO/COR; a copy will be given to the excavation contractor and kept on the excavation site at all times and a copy of the excavation clearance form shall be filed and available for inspection by the Government. Work shall be completed within two (2) business days.

2.5.3 Work Status.

The status of all assigned work shall be available to the designated Government representative/COR within one (1) hour of Contractor receipt of request during normal working hours, and 24 hours at all other times. For emergency DMOs, the Contractor shall respond within

30 minutes to any inquiries from the KO, COR, Quality Assurance Representatives (QAR), and

DPW management.

2.5.4 General Fund Enterprise Business System (GFEBS). N/A

2.5.5 Work Standards.

The technical specifications within this PWS define the quality of maintenance and repair accomplished under this Contract. When a standard is not directed, the Contractor shall perform required work to meet industry trade customs and practices and manufacturer's recommendations.

If floors, cabinets, appliances, foundations, and other items are removed in order to gain access to the system component to be repaired, the Contractor shall return any repaired area to a condition comparable to the original construction after work is completed. Any Government- or occupant-owned property damaged by the Contractor shall be repaired or replaced immediately at contractor’s expense.

2.5.6 Disposal.

All refuse generated by this Contract shall be legally disposed of, meeting all Federal, State, county, and Installation guidelines for disposal (including disposal of hazardous materials). Hazardous waste materials shall be disposed of IAW applicable Federal, State, and local statutes. Refuse shall be disposed of on a regular basis in order to ensure a neat and orderly appearance of the Contractor's area of responsibility and its surrounding areas. Roll-offs shall be used for large quantities of refuse.

Large and bulk items shall be broken down to maximize the roll off dumpsters’ capacities. The burning of debris, waste material, and other salvageable items is prohibited on the Installation.

2.5.7 Environmental Requirements.

2.5.7.1 Construction (Storm Water) permits.

When the Contractor activities result in soil disturbance, the Contractor shall meet the requirements of the Alaska’s Environmental Protection Agency and all Federal and State laws.

2.5.7.2 As-Built Drawings.

The Contractor shall refer to the as-built drawings for each instance that work performed impacts existing real property. When discrepancies in drawings are found during work, the Contractor shall notify the KO or designated Government representative/COR.

2.5.7.3 Maintenance of Work Site.

The Contractor shall remove from the work area, at the end of each day and completion of the job, all waste, material, and by-products resulting from work performed. If applicable, the Contractor shall return usable material to a designated storage area for reuse. The Contractor shall ensure all job sites are secured during inclement weather to avoid damages or windblown materials.

2.5.7.4 Facilities, Systems, and Equipment Identified for Future Replacement.

Regardless of whether specific facilities, systems, or equipment have been identified for future replacement by the Government, the Contractor shall perform maintenance and repair of the equipment as outlined in this PWS, unless otherwise directed by the KO.

2.5.7.5 New Components.

New components shall match or exceed existing components in both manufacture and quality. The

Contractor shall consider aesthetics (i.e., color, texture, and quality) in material selection. If existing aesthetics cannot be matched, the Contractor shall submit variations to the KO/COR for acceptability prior to installation.

2.6 Service Orders

2.6.1 Service Order Notification

The Contractor shall receive Service Order, notification of work from the COR or other designated government personnel. The Contractor shall respond as needed to service calls in order to correct malfunctioning systems.

2.6.2 Completed Work.

The Contractor, certifying the work was satisfactorily performed, will give written notification to the

KO/COR within 4 hours of the completed work.

2.6.3 Materials.

The Contractor shall be responsible for all materials required for Service Order repair work.

2.7 Preventive Maintenance Orders (PMOs).

2.7.1 Operations & Maintenance (O&M) Library.

The Contractor is responsible for compiling Operation & Maintenance (O&M) manuals for every system and piece of equipment to be maintained under this contract. The Contractor shall provide one Digital PDF copy of each systems manual to the Government and associated revision as they occur.

2.8 Updating O&M Manuals.

Contractor is responsible, at no additional cost to the Government, for updating, adding to, and revising the contract Digital O&M manuals, as repairs warrant, and as inaccuracies in the Contractor

O&M manuals are discovered.

2.9 O&M Requirements.

1) All O&M manuals shall be provided to the Government in PDF, Digital Format

2) The following information shall be within the PDF.

a) Building number where the equipment is installed.

b) Service contract name/contact number and beginning date.

c) The major piece of equipment being maintained (wash water system, OWS, etc.).

d) Contractor’s name, address and phone number.

3) All O&M manuals shall include a maintenance checklist with the following information:

a) Service/frequency schedule (annually, monthly, weekly, etc.).

b) Date service performed.

c) Invoice numbers associated with each service date and location.

d) System, equipment, or item checked, repaired, adjusted, tested, and/or calibrated.

e) Status of each item (i.e., “works properly”, “needs repair” [state repair needed]).

f) Comments column for writing in “repair required” or “problem encountered”.

g) Signature block with name of service personnel.

4) Other Information required in the O&M Manuals: Any manufacturer-specific O&M checklists for equipment comprising the maintained system.

5) Plan view of the system.

6) Manufacturer’s O&M data for miscellaneous pieces of equipment comprising the maintained system (pumps, OWS, filters, sensors, valves, control devices, lights, control panels, switches, level gauges, horns, etc.)

7) Wiring diagrams.

8) Control panel schematics.

9) Piping diagrams.

10) Parts diagrams/exploded views.

11) Replacement parts lists

12) Any other data, diagrams and schematics necessary to properly maintain, operate and repair equipment comprising the system under this contract.

2.10 Warranty Program.

The contractor will honor all manufacturer warrantees, and all labor workmanship warrantees. The Contractor shall update warranty records on any items of equipment or repaired items to which the Government will take title or which shall be installed on Government property.

2.10.1 Exception.

The existence of a warranty does not alleviate the Contractor of his responsibility to perform work needed to prevent potential damage to personnel and property or to prevent unnecessary shutdown of facilities and functions.

2.11 Technical Document Library Operation. N/A

2.12 Maintain As-Builts. N/A

2.13 Historic Property or Archaeological Site. N/A

2.13.1 Repair and Replacement.

The Contractor shall report damages to the KO/COR within two (2) hours. Damages can include those found on site during inspections and/or repair of other areas or damages caused by the

Contractor during the repairs. The Contractor shall repair or replace parts with products similar in appearance to the original.

2.14 Security

2.14.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractor’s employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DoD, Headquarters

Department of the Army (HQDA), and local policy. The KO/COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.14.2 Contractor Vehicle Registration.

Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or

DES. However, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the installation at all time. The list may be used in case of emergency and/or other contingency. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.14.3 Contractor and Vendor Access.

All Contractor or vendor-furnished privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP). Under the present Installation FPCON, vehicle and equipment operators and passengers must possess only a valid photo identification card to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

2.14.4 All Contractor personnel requesting access to Fort Wainwright will enter through the designated Visitor Control Center (VCC). All Contractor personnel will be required to present a

United States National or State issued identification that is capable of being scanned for valid entry.

Contractor personnel will receive a visitor’s badge at the VCC with the length of access allowed.

The maximum access length for visitor badging is one year. Once issued a valid visitor’s badge

Contractor personnel may enter any Manned Access Control Point/Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of Fort Wainwright.

2.15 Security Training.

2.15.1 Anti-Terrorism (AT) Level I Training.

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete

Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The

Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or designated Government Representative/COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

http://jko.jten.mil.

2.15.1.1 If access to a computer is not available, the unit’s Level II Anti-Terrorism Officer (ATO) will conduct AT Level I training for the Contractor and employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days by Fort

Wainwright ATO. It will also be acceptable for the new hire to take the training on line and present the training certificate to the KO or designated Government representative/COR within 30 calendar days. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

2.15.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Rock

Island’s ATO) to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Fort Wainwright, Police Department and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government http://jko.jten.mil/ representative/COR via both electronic and paper copy within 30 calendar days of completion.

Documentation to be used by the COR to satisfy this requirement can be found below.

iWATCHTrng_for_Con tractors_6APR15_2.pptx

Sing in Roster.docx

2.15.3 Operational Security (OPSEC) Awareness Training.

IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC

Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to

Government within ten (10) business of completion or upon request from the Government. All

Contractor personnel shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html.

2.15.4 If applicable, the Contractor shall identify to the KO or designated Government representative/COR a POC to receive force protection/threat related advisories via NIPR email from the installation AT and OPSEC officers for the duration of the contract.

2.15.5 All Contractor employees and associated subcontractor employees must complete the DoD

Cybersecurity Awareness training before issuance of network access and annually thereafter. All

Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8140.01 & 8570.01-M and AR 25-2 within six (6) months of appointment to

Cybersecurity IA/IT functions. Per DoD 8140.01 & 8570.01-M and AR 25-2, the Contractor employees supporting Cybersecurity IA/IT functions shall be appropriately certified within 30 calendar days after contract award. The baseline certification as stipulated in DoD 8140.01 &

8570.01-M must be completed upon contract award.

2.16 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.16.1 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees. The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award. Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change.

2.16.2 Occupational Safety and Health (OSHA).

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards and all pertinent provisions 29 CFR Part 1910, Part 1917.152, Part 1915.501-509, and

Part 1926; Federal and State environmental regulations; DoD and DA regulations and instructions, AR 385-10; and the U.S. Army Corps of Engineers’ Safety and Health Requirements Manual (EM-

385-1-1). The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives. The Contractor shall establish medical surveillance, industrial hygiene, and individual http://cdse.edu/catalog/elearning/GS130.html protective equipment programs sufficient to meet requirements delineated in OSHA standards.

2.16.3 Reporting of Fire and Safety Hazards.

The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work, provides guidance for persons, including outside Contractors and property managers, who manage, supervise, and perform hot work. It covers provisions to prevent loss of life and property from fire or explosion as a result of hot work.

2.16.3.1 A Hot Work Permit Log shall be issued by the Fort Wainwright, Fire Prevention; it will be maintained and presented to the KO or designated Government representative/COR upon request.

The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The KO and COR shall be notified of deficiencies beyond the terms of this contract.

2.16.3.2 Confined Work Space.

The Contractor employees entering confined spaces shall be properly trained and equipped for Confined Space Entry in accordance with requirements of 29 CFR 1910. Proof of Contractor employee training for Confined Space Entry shall be provided to the COR within 30 days of contract award. Qualified Contractor employees shall examine the work space and determine if Confined Space Entry is necessary to perform work. When Confined Space Entry is required, the Contractor will follow the instructions at PWS paragraph 3.3 over and above work. The Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work including repair parts and materials. The Contractor shall follow all requirements for Confined Space Entry.

2.16.3.3 Hazardous Waste Operations and Emergency Response Training, 40 Hour

(HAZWOPER).

Employees handling hazardous or toxic materials shall be properly trained under 29 and CFR 1910.120, 40 Hour HAZWOPER training. Documentation of completed training will be provided to the KO and COR within 30 calendar days of the start of the contract. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are provided to the KO and COR within 24 hours prior to employees commencing performance.

2.17 Training, Physical Requirements, or other Expertise Required.

2.17.1 Certified.

The Contractor shall ensure all its employees and associated subcontractors are certified or licensed in the specific areas as required by the State of Alaska. The Contractor shall ensure its employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

2.17.2 Asbestos Awareness Training.

IAW 29 CFR 1910.1101, all personnel that may come into contact with asbestos while performing work duties shall attend asbestos awareness training annually. This training course is targeted for employees who may disturb asbestos containing materials while performing normal work duties.

This includes all operations and maintenance employees (electrician, plumber, and HVAC system), facility coordinators, cleaning and housekeeping personnel.

2.18 Recycled Content Materials.

2.18.1 Environmental Compliance.

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules and plans. The Contractor shall use, store and dispose of all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, Federal and State laws, and according to manufacturers’ recommendations. The Contractor shall be financially liable for all fines and associated costs for non-compliance with local, Federal and State laws regarding hazardous waste management including but not limited to: hazardous materials spillage, improper handling and transportation and improper waste disposal. The Contractor shall make all environmental and hazardous material records available the next duty day upon request from the KO or designated Government representative/COR.

2.18.1.1 For materials that have Material Safety Data Sheets (MSDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative/COR for approval five (5) business after contract award. The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan. The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials.

2.18.2 Hazardous Waste.

The Installation is regulated by the EPA as a large quantity generator of hazardous wastes and holds the appropriate permit issued under Part A of the Resource Conservation and Recovery Act

(RCRA).

2.18.2.1 All hazardous waste as defined in 40 CFR Part 261 (Identification and Listing of Hazardous Waste) is subject to RCRA provisions. All such waste generated by the Contractor on the Installation from Government processes, equipment, or materials shall be stored in approved containers and disposed of IAW the Installation Hazardous Waste Management Plan available for review in the Technical Reference Library.

2.18.2.2 RCRA waste items associated with Installation demolition and renovation activities include: mercury switches in thermostats, lead-based paint chips, paint-related materials (paint thinning, drying, removing, and reducing compounds), solvents (methyl ethyl ketone, methyl chloride, acetone, and methanol), fluorescent bulbs, batteries, and fire extinguishers. RCRA waste items associated with Installation new construction activities include: all waste items mentioned in the preceding sentence, contaminated rags (depending on chemical saturation), adhesives, and all aerosol cans.

2.18.2.3 Non-RCRA waste items subject to state regulations associated with demolition and renovation activities include: ballasts, transformers, capacitors, contaminated soil from spills, and contaminated rags (containing oil and grease only). Non-RCRA waste items subject to state regulations associated with new construction activities include: all waste items mentioned in the preceding sentence, adhesives (non-RCRA), epoxy (non-RCRA), water-based paint, and water contaminated with paint from cleaning paint brushes and rollers.

2.18.2.4 All other wastes generated by the Contractor shall be disposed of by a third party

Contractor IAW applicable State and Federal Standards. All waste generation on Fort Wainwright must be handled under a single EPA ID Number per AR 200-1, Environmental Protection and

Enhancement. The Contractor’s shall collect all Hazardous Waste for disposal by the 3rd party.

2.18.5 Environmental Management System (EMS).

2.18.5.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable Federal, State, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and Fort Wainwright regulations. Contractor shall immediately report any conflicts between applicable Federal, State, local environmental laws, statutes, Executive Orders, AR 200-1, and any specifications within this contract to the KO and COR and the DPW-ED. Any questions regarding EMS may be directed to the Installation EMS Coordinator or Contracting Officer’s Representative.

2.18.6 Perform Hazardous Material Work. N/A

2.18.7 Spill Plan.

The Contractor shall submit a Spill Plan to the KO or designated Government representative/COR for approval within 30 calendar days of contract award. The Contractor shall verbally notify the KO and COR, followed by written notification as required in the Fort Wainwright Spill Plan, if the

Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

2.19 Contingency Plans. N/A

3.0 Performance Requirements and Standards.

3.1 Quality Assurance.

The Government will evaluate the Contractor’s performance under the contract IAW the

Government’s Quality Assurance Surveillance Plan (QASP). The Performance Requirements

Summary (PRS) defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a

QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the PRS. The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work.

3.2 Quality Control Plan (QCP).

Quality control is the responsibility of the Contractor. The Contractor shall develop, implement and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure no recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The plan shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed.