Ovid-Elsie Roofing Competitive Bid Request 2025.pdf

Competitive Bid Request – Roofing Contractor

To Whom It May Concern:

Our school is accepting competitive bids from vendors for the item(s)/service(s) as detailed below. Please accept this letter as a request for your company to participate in the bid process.

All written bids will be required to be mailed care of Cody Staley by May 14th, 2025 no later than 12:00pm to be considered. Bids will be opened at District Admin offices on May 14th at 1:00pm. I can be contacted at the information below if you have any questions. Thank you for your consideration.

Sincerely, Cody Staley, Director of Buildings and Grounds

Roofing Contractor RFP

Ovid-Elsie Area Schools 8989 East Colony Road Elsie, Michigan 48831

Request for Proposal For Roofing Contractor

Ovid-Elsie Area Schools is seeking proposals for a contractor to replace the roofs at E.E. Knight Elementary School and a portion of the roof at Leonard Elementary School per specifications.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

LEONARD ELEMENTARY

732 Mabbit Rd, Ovid, MI 48866

EE KNIGHT ELEMENTARY

215 Tyler Dr, Elsie, MI 48831

Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting and project walk-through will be held on:

Thursday, May 8th, 2025 at 10:00 a.m. starting at E.E. Knight Elementary

The meeting will begin at:

E.E. Knight Elementary School 215 Tyler Dr, Elsie, MI 48831

Immediately following the walk-through at E.E. Knight, the meeting will continue at:

Leonard Elementary School 732 Mabbit Rd, Ovid, MI 48866

Bid Information

Deadline: Proposals must be received by 12:00p.m. on Wednesday, May 14, 2025 Submission: Deliver in person or by mail in a sealed envelope/package clearly marked:

“2025 Roof Projects”

All bids received by 12:00p.m on Wednesday May 14th will be accepted.

Send to:

Ovid-Elsie Area Schools Attn: Facilities Department, Cody Staley 8989 E Colony Rd Elsie, MI 48831

Bids received after the deadline will not be considered. Bids will be opened publicly immediately following the deadline. The Board of Education will approve a contractor during the week of May 19th, 2025.

Bid and Contract Administration

● All questions must be submitted via email to cody.staley@ovidelsie.org.

● Each respective project (E.E. Knight & Leonard) will utilize one (1) prime contractor.

● Contract to be executed on AIA Document A201 (1997 edition) – Standard Form of

Agreement.

● Project Coordinator: Mr. Cody Staley

Plans and Questions

● Bidding documents will be distributed during the pre-bid meeting.

● Contact Mr. Cody Staley to reserve a copy.

● All procedural and technical questions must be directed to the Project Coordinator, Mr.

Cody Staley by email at cody.staley@ovidelsie.org.

Bid Security

● Must accompany each bid.

● Amount: 5% of the base bid

● Acceptable forms: Bid Bond, Cashier’s Check, or Money Order.

● Personal checks will not be accepted.

● Bid may not be withdrawn for 60 days following submission.

Specifications

● E.E. Knight Elementary: Full roof replacement totaling 52,500 sq. ft.

This project will follow non-prevailing wage labor guidelines.

● Leonard Elementary: Partial roof replacement totaling 33,400 sq. ft.

This project will follow non-prevailing wage labor guidelines.

General Conditions

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

2. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

3. Ovid-Elsie Area Schools reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. Ovid-Elsie Area Schools may award this bid in part or whole.

4. All proposals submitted shall remain firm for a period of ninety (90) days after the date of receiving bids.

5. In the case where installation is specific; installation must be complete, and all installation costs must be included.

6. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

7. Ovid-Elsie Area Schools shall not be responsible for any cost or expense incurred by the bidder during the preparation of the bid.

8. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

Bid Submission Requirements

Bids will be due by 12:00 pm on May 14th, 2025.

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exits between the Owner or the employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, or chief executive officer of the public school.

Bid proposals shall include the following documentation :

● Bid Proposal

● Sworn and Notarized Familial Disclosure Statement (per MCL 380.1267)

● Sworn and Notarized Iran Economic Sanctions Affidavit (per PA 517 of 2012)

● Bid Security (5%)

● Any additional documentation issued via SIGMA VSS

SWORN AND NOTARIZED FAMILIAL DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004). As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Boards of Education, the Superintendent of Schools, or the Business Manager of the Ovid-Elsie Area Schools:

The Ovid-Elsie Area Schools’ Board of Education shall not accept any bid that does not include this sworn and notarized disclosure statement

The undersigned, owner or authorized officer of ___________________________(the bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company, and any member of the Board of Education, the Superintendent of Schools, or the Business Manager of the school districts listed above. If such a relationship exists, please explain:

BIDDER’S FIRM NAME: __________________________________________

BY (SIGNATURE): _______________________________________________

PRINTED NAME & TITLE: ________________________________________

STATE OF MICHIGAN

COUNTY OF ___________________

Subscribe and sworn before me on this _______________

Day of ________________________ , 20___ , a Notary Public

In and for _______________________________ County, Notary Public

My Commission expires_____________________________

SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC

SANCTIONS ACT

Michigan Public Act No. 517 of 2012

All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012 (the “Iran Economic Sanctions Act”) and attach this form to the bid. The Ovid-Elsie Area Schools Board of Education shall not accept any bid that does not include this sworn and notarized certification of statement.

The undersigned, the owner or authorized officer of ________________________ (the Bidder), pursuant to the compliance certification requirement provided in the Ovid-Elsie Area Schools

Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the Ovid-Elsie Area Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER’S FIRM NAME: __________________________________________

BY (SIGNATURE): _______________________________________________

PRINTED NAME & TITLE: ________________________________________

Date: ____________________________

STATE OF MICHIGAN COUNTY OF ___________________

Subscribe and sworn before me on this _______________ Day of ________________________ , 20___ , a Notary Public In and for _______________________________ County, Notary Public My Commission expires_____________________________