Overhead Crane Inspections.pdf

City of Rochester Hills

Solicitation for Quotation

Crane Inspections

SFQ-RH-26-022

Dated: September 11, 2026. The City of Rochester Hills is accepting quotations for a blanket purchase order for inspection and repair of the City’s overhead bridge cranes. The blanket will be for a period of three years and the pricing must be guaranteed for the entire term of the blanket.

Unit prices are requested, FOB City of Rochester, Department of Public Service Maintenance Facility, 511 E.

Auburn Road, Rochester Hills, MI 48307.

If you are interested in providing a quotation, please fill in the following information and email or upload to the MITN website by: Thursday, October 8, 2026 at 3:00 PM EST. All questions should be directed to the attention of: Keri Bright, Senior Procurement Analyst, by email brightk@rochesterhills.org.

As this quotation is being made available by electronic means, the vendor accepts full responsibility to ensure that no changes are made to the quotation documents. In the event of conflict between a version of the quotation submitted by vendor and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.

All questions should be directed to the attention of: Keri Bright, NIGP-CPP, CPPB, Senior Procurement

Analyst, by email: brightk@rochesterhills.org. Only the person designated above is authorized to seek additional information from prospective vendors regarding their quote proposals. Correspondence or inquiries made directly to vendors regarding their quote proposals from all other persons are to be directed to those City employee(s) designated above for appropriate review and response. All inquiries shall be made in writing on or before September 25, 2026 at 11:00 AM EST, in order that a written response in the form of an addendum can be processed before the quotes are due. Inquires received after that date will not be considered.

Specifications

The blanket will cover the bi-annual inspection program furnishing labor and equipment to inspect, lubricate and make adjustments on the overhead bridge cranes to comply with OSHA requirements. Listed below are the number of units and type of cranes to be serviced.

• (1) Unit - Type: Bridge Crane, trolley motor, radio controlled; Installer: Michigan Crane; Capacity: 7.5 ton

• (1) Unit - Type: Bridge Crane, trolley motor, pendant controlled; Installer: Michigan Crane; Capacity: 7.5 ton

All inspections and tests shall be in full compliance with applicable OSHA standards, rules and regulations.

Certification from the vendor that all testing is in full compliance with all applicable OSHA standards, rules and regulations shall be furnished to the City upon completion of the testing. A copy of inspection documents will be provided to the City to maintain in the department’s safety records manual. These documents will list in detail all items inspected and their conditions.

General Conditions

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Prices quoted shall not include Federal or State taxes. The City will furnish the successful vendor with tax exemption certificates upon request.

The City of Rochester Hills reserves the right to terminate the contract without penalty upon thirty (30) days written notice due to poor performance or for reasons deemed to be in its best interest. A designated representative of the City of Rochester Hills will be solely responsible for determining acceptable performance levels. The City of Rochester Hills reserves the right to re-award the contract to the second most qualified quote, re-quote the contract or do whatever is deemed to be in its best interest.

mailto:brightk@rochesterhills.org mailto:brightk@rochesterhills.org

The City may modify the QUOTE prior to the deadline for submission of proposals by issuance of an addendum to all parties who have been furnished the Quote for proposal purposes. The City of Rochester Hills officially distributes quote documents from the Purchasing Division or through the Michigan Intergovernmental Trade

Network (MITN). Copies of quote documents obtained from any other source are not considered official copies. Only those vendors who obtain quote documents from either the Purchasing Division or the MITN

System are guaranteed access to receive addendum information, if such information is issued.

The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on City Government, Departments, Purchasing, Bid Opportunities and link to

MITN website. Final quote results will be posted on the MITN website after award.

No vendor may withdraw a quote after the actual date of the opening thereof except in a case where the vendor demonstrates to the City’s reasonable satisfaction that a material and substantial mistake was made in preparing the quotation, in which event the vendor shall have 24 hours after the opening of the quote to deliver to the City a notice, in writing, that the vendor desires to withdraw the quotation and state the reasons therefore. Once a quotation is withdrawn, it may not be re-quoted.

The City of Rochester Hills reserves the right to split or abstract any or all quote proposals and award multiple contracts from the same quotation based on price, availability and service when in its judgment it best serves the City of Rochester Hills. All quote prices shall remain in effect for at least ninety (90) days from the due date and time of the quote or the award, whichever comes first, except for the successful proposer whose prices are to remain firm for the term of the blanket purchase order.

No Quote will be accepted from, or contract awarded to any person, firm, or corporation that is in arrears or is in default to the City of Rochester Hills upon any debt or contract, or that is in default as surety or otherwise, or failed to perform faithfully any previous contract with the City of Rochester Hills.

Under 2012 PA 517, an Iran Linked Business, as defined therein, is not eligible to contract with the City and shall not submit a quote.

Non-Discrimination

Contracts for work under this proposal will obligate the firm or firms to not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment on a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status pursuant to the Elliot Larsen Civil Rights Act, 1976, P.A. 453. The contractor and the City shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976, P.A.

220 and the Federal Rehabilitation Act of 1973, P.A. 93 112, 87 Stat. 394, which require that no employee or client or otherwise qualified firm participation in, be denied the benefits of or be subjected to discrimination under any program or activity receiving Federal Assistance. No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap or marital status be excluded from participation in, be denied the proceeds of or be subject to discrimination in the performance of this contract. The contractor shall comply with all applicable regulations promulgated pursuant to the Civil Rights

Act of 1964, as amended.

Changes and Addenda

Each change or addendum issued in relation to this quote will be on file in the Purchasing Division and posted on the MITN system. It shall be the vendor’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all vendors shall be bound by such changes or addenda. Addendums will be posted on the MITN system.

http://www.rochesterhills.org/

Submission of Quotations:

Each vendor must use the attached quote form and specifications to submit their quote. Quotes shall be in conformance with and subject to the instructions in the quote documents. The Quote Form must be completed entirely and submitted with the Proposal.

Award of Purchase Order

The City reserves the right to reject any and all quotations, and to waive any defect or irregularity in quotes.

The City reserves the right to accept and separate item in the quote; and to accept the quote that in the opinion of the City is to the best advantage and interest of the public we serve.

The quote will be awarded to that responsible, responsive vendor whose quote, conforming to this solicitation, will be most advantageous to the City with not only price but also availability of product, location of vendor business, and quality of product considered. Final quote results will be posted on the MITN website after award.

Hold Harmless

To the fullest extent permitted by law, Vendor agrees to defend, pay in behalf of, indemnify and hold harmless the City of Rochester Hills, its elected and appointed officials, employees and volunteers and others working in behalf of the City of Rochester Hills against any and all claims, demands, suits, or loss, including all attorney fees and costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City of Rochester Hills, its elected and appointed officials, employees, volunteers or others working in behalf of the City of Rochester Hills by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract.

Insurance Requirements

The vendor shall not commence work until he has obtained and delivered to the City of Rochester Hills the certificate of insurance required under this paragraph. All insurance carriers must be acceptable to the City and licensed and admitted to do business in the State of Michigan. Certificate of Insurance and required endorsements shall be sent electronically to the City of Rochester Hills to the attention of the purchasing division at the following email address: purchasing@rochesterhills.org.

A new certificate of insurance shall be provided to the City each year at the time of policy renewal. Failure of the Vendor to maintain the required insurance shall be grounds for contract cancellation.

1. Commercial General Liability Insurance: The Vendor shall procure and maintain during the life of the blanket purchase order/contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C)

Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E)

Deletion of all Explosion, Collapse and Underground (XCU) Exclusions, if applicable.

2. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract

Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage.

Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

mailto:purchasingdept@rochesterhills.org

3. Umbrella Liability Insurance: The Vendor shall procure and maintain during the life of this contract

Umbrella Liability Insurance with limits of liability of not less than $1,000,000 per occurrence.

4. Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including employers’ liability coverage, in accordance with all applicable statutes of the State of Michigan.

5. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating: “It is understood and agreed that the following shall be Additional Insureds: the City of Rochester Hills, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage be primary, contributing or excess.”

6. Cancellation Notice: Workers’ Compensation Insurance, Commercial General Liability Insurance and

Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the certificate holder named to the left.”

7. Proof of Insurance Coverage: The Contractor shall provide the City of Rochester Hills, at the time that the contracts are returned by him/her for execution, a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable.

Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to the City of Rochester Hills at least ten (10) days prior to the expiration date.

NOTE: If delivery is done by company and not independent carrier insurance may be required.

(Remainder of Page Intentionally Left Blank)

Crane Safety and Bi-Annual Inspection Services Program:

*Must be in compliance with OSHA*

Unit Cost per inspection* x Quantity

(Cranes) = Total Cost per visit (inspection)

2 $

Does the above rate include traveling expenses? _____ Yes _____ No _____

If no, please list traveling charges (i.e. Mileage, Portal to Portal, etc.):

Please provide list of what is included in the inspection program (Inspection check list):

Provide list of items not included as part of the inspection program:

Service Labor Rates

Monday-Friday _______________Time/Day Hrs. $__________________________\Man Hours

Monday-Friday _______________Time/Night Hrs. $__________________________\Man Hours

Saturday ____________________ Time/Hrs. $__________________________\Man Hours

Sunday _____________________ Time/Hrs. $__________________________\Man Hours

Holiday_____________________ Time/Hrs. $__________________________\Man Hours

Manlift: $_________________________each

Other Equipment: ____________________________; $______________________________

Parts - Percentage off List Price: ___________________%

Please list any additional charges for equipment that will be used on the job:

Please note below any additional charge(s) not included in above requests:

Please provide a list of client references (at least 3 comparable projects only). Include Company name, address, contact person, email and phone number:

Service price guaranteed for a period of three years from date of award: YES _____ NO _____

Will you be able to comply with insurance requirements? YES _____ NO _____

State payment terms of proposal including prompt payment discount or late payment penalty (if any):

Does your company accept MasterCard for payment? YES _____ NO __________

If yes, please state any applicable discounts, fees, etc. for this payment method:________________

Payment

Method:

Please select company’s desired payment method:

____ Check – minimally 60 days from receipt of order

____ ACH – 45 days from receipt of invoice

____ Credit Card – 20 days from receipt of invoice

COMPANY INFORMATION

COMPANY NAME: ______________________________________________________________________

COMPANY ADDRESS: __________________________________________________________________

CITY/STATE/ZIP: _______________________________________________________________________

AUTHORIZED REPRESENTATIVE: _______________________________________________________

TITLE OF REPRESENTATIVE: ____________________________________________________________

SIGNATURE: _________________________________________DATE: ___________________________

PHONE: ____________________ FAX: ____________________ EMAIL:__________________________