Outsourced_Controller_Services_for_the_Water_Street_Parking_Garage_Expansion_Project.pdf

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City of New London

13 Masonic St.

New London, CT 06320

OUTSOURCED CONTROLLER SERVICES FOR THE WATER STREET

PARKING GARAGE EXPANSION PROJECT

Project ID: 2027-03 CONL

RELEASE DATE: October 28, 2026

RESPONSE DEADLINE: December 1, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

#2027-03 CONL

Title: Outsourced Controller Services for the Water Street Parking Garage Expansion Project

Table Of Contents

1. Introduction

2. Submission of Proposals

3. Award

4. Other Requirements

5. Contract

6. Delivery

7. Saving Clause

8. Advertising

9. Rights

10. Scope of Work

11. Price Proposal

12. Vendor Submission Forms

Attachments:

A - 2027-03 Controller WSG SCOPE OF WORK

B - MASTER CITY CONTRACT 2026

C - 2026-03-03 NLPA Bus Transporation Center - Site Plans (1) Timothy Tracy

D - New London 90% CD_03-03-26 Timothy Tracy

E - Site Plans_SLR Timothy Tracy

1. Introduction

1.1. Summary & Special Instructions

The existing Water Street Garage, which currently provides close to 1,000 parking spaces, will be expanded to add approximately 250 net new spaces. This expansion is directly tied to one of the most significant developments in the city's history: the new Coast Guard Museum, currently under construction along New London's waterfront and slated to open in

August 2027.

Garage expansion construction is expected to break ground in the summer of 2027, with completion anticipated 12 to 18 months following groundbreaking — meaning the expanded facility will come online after the museum opens its doors.

The museum is expected to draw over 300,000 visitors annually, and this garage expansion ensures the city will be ready to accommodate that demand with safe, modern, and convenient parking.

*Zoom link for the pre-proposal meeting is as follows:

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*Zoom link for the proposal opening is as follows:

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1.2. Timeline

Release Project Date: October 28, 2026 mailto:81648138320@zoomcrc.com https://us06web.zoom.us/meetings/81648138320/invitations?signature=FHZXzm2DdmhzziHM54Z5a2iSEPO3REF4I9k-yh-npdo https://us06web.zoom.us/meetings/81648138320/invitations?signature=FHZXzm2DdmhzziHM54Z5a2iSEPO3REF4I9k-yh-npdo

Pre-Proposal Meeting (Non-Mandatory): November 4, 2026, 10:00am

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Meeting ID: 844 2308 5884 Passcode: 530691

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Question Submission Deadline: November 11, 2026, 2:00pm

Response Submission Deadline: December 1, 2026, 2:00pm

2. Submission of Proposals

2.1. Response Submission

Submit Electronic Responses via the City of New London's e-Procurement Portal https://procurement.opengov.com/portal/newlondonct

2.2. Questions

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Bidders shall submit all inquiries regarding this bid via the City of New London's e-Procurement Portal, located at https://procurement.opengov.com/portal/newlondonct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City of New London's e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

2.3. Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/newlondonct

2.4. Submission of Proposals

All Invitation for Bids issued by the City of New London (City) will bind Proposers to the terms and conditions listed below, unless specified otherwise in any individual Invitation for Bids.

Incorporated by reference into this contract are the provisions of Article IV., Section 2-66 through 2-71 and Section 2-73 of the Code of Ordinances of the City of New London.

The contractor agrees to comply with the Code of Ordinances as they exist on the date of the contract and as they may be adopted or amended from time to time during the term of this contract and any amendments thereto.

1. Proposals must be submitted on forms supplied by the City of New London or in the format requested in the specifications. Telephone, facsimile or e-mail proposals will not be accepted in response to a Invitation for Bids.

2. The date and time proposals are to be opened are given in each Invitation for Bids issued. Proposals received after the specified date and time of the proposal opening given in each Invitation for Bids will not be considered.

3. Incomplete proposal forms may result in the rejection of the proposal. Amendments to proposals received by the

Purchasing Agent after the date and time specified for the proposal opening shall not be considered. Proposals shall be computer prepared, typewritten or handwritten in ink. Proposals submitted in pencil shall be rejected. A person duly authorized to sign proposals for the proposer shall sign all proposals. Unsigned proposals shall be rejected.

4. Conditional proposals are subject to rejection in whole or in part. A conditional proposal is defined as one that limits, modifies, expands or supplements any of the terms and conditions and/or specifications of the Invitation for Bids.

5. Alternate proposals will not be considered. An alternate Proposal is defined as one that is submitted in addition to the proposer’s primary response to the Invitation for Bids.

6. Prices shall include delivery and transportation charges fully prepaid by the Contractor to the destination specified in the Invitation for Bids and subject only to cash discount.

7. Pursuant to Sections 12-412 and 12-412(1) of the Connecticut General Statutes, the City of New London is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in the proposal prices.

8. In the event of a discrepancy between the unit price and the extension, the unit price shall govern.

9. By its submission the Proposer represents that the proposal is not made in connection with any other Proposer submitting a proposal for the same commodity or commodities and is in all respects fair and without collusion or fraud.

10. All proposals will be opened virtually via OpenGov and ZOOM. The ZOOM link is Join Zoom Meeting https://us06web.zoom.us/j/81648138320?pwd=L1wcb38f9e4AvGTdwSsHlD0iYl99JT.1 Join and take notes https://us06web.zoom.us/j/81648138320?pwd=L1wcb38f9e4AvGTdwSsHlD0iYl99JT.1&mynotes=on Meeting chat link https://us06web.zoom.us/launch/jc/81648138320 Meeting ID: 816 4813 8320 Passcode: 305177 One tap mobile

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3. Award

1. Award of this contract will be made to the lowest responsible, qualified proposer and will be based on net cost and City specifications. The City of New London reserves the right to reject any and all bids or parts thereof, to waive any informality and to award this contract to other than the low proposer and to make multiple awards if deemed in the best interest of the City.

2. The City of New London may reject any bidder in default of any prior contract or guilty of misrepresentation or any bidder with a member of its firm in default or guilty of misrepresentation.

3. The Purchasing Agent may correct inaccurate awards resulting from clerical or administrative errors.

4. Other Requirements

1. The City has an employment preference goal that jobs be offered to local residents on public prevailing wage projects with thresholds great than $100,000 for renovation and $1,000,000 for new construction. For such projects, it is understood that contractors shall make a good faith effort to employ a participating workforce comprised of twenty-five

(25%) local residents of New London County, CT, with residents of the City of New London, CT getting a priority representing fifty percent (50%) of said participation, which will include twenty-five percent (25%) female and minority.

2. The City has an employee training preference goal that apprenticeship opportunities be made available for state licensed trades on public prevailing wage projects with thresholds greater than $100,000 for renovation and $1,000,000 for new construction. For such projects, it is understood that contractors shall make a good faith effort to employ a minimum of ten percent (10%) of the workforce per state licensed trade as apprentices and, of this number, a minimum of fifty percent (50) shall be in the first year of apprenticeship training.

5. Contract

1. The existence of a contract shall be determined in accordance with the requirements set forth above.

2. The Contractor shall not assign or otherwise dispose its contract or its right, title or interest, or its power to execute such contract to any other person, firm or corporation without the prior written consent of the City of New London.

3. Failure of a Contractor to deliver commodities or perform services as specified will constitute authority for the City of

New London to purchase these commodities or services on the open market. The contractor agrees to promptly reimburse the City of New London for excess cost of these purchases. The purchases will be deducted from the contracted quantities.

4. The Contractor agrees to hold the City of New London harmless from liability of any kind for the use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention furnished or used in the performance of the Contract; Guarantee its products against defective material or workmanship; repair damages of any kind, for which it is responsible to the premises or equipment, to its own work or to the work of other contractors; obtain and pay for all licenses, permits, fees etc., and to give all notices and comply with all requirements of the City of New London, the State of Connecticut and the U.S. Government.

5.

The Contractor shall procure and maintain at their own expense, insurance of the types specified below, and in the amounts, as set forth herein. All insurance shall be carried with insurers authorized to do business in the State of Connecticut.

Certificates of Insurance and/or actual policy and endorsement copies that are satisfactory to the City shall be filed in triplicate with the City before operations are begun and shall be endorsed to name the City of New London as Additional

Insured on a primary and non-contributory basis per contract to all policies except Workers’ Compensation. The City expressly retains the right via endorsement to recover and/or subrogate for any and all damages caused by or resulting from the products or work of the Contractor or subcontractors on all policies, excluding Workers’ Compensation and

Professional Liability. All policies shall be endorsed to include a Waiver of Subrogation in favor of the City of New London and shall contain a clause granting at least thirty (30) days prior written notice to the City of New London of intent to affect cancellation, non-renewal, or other material change which may have an adverse effect on the policies. The Contractor shall defend, indemnify, and hold the City of New London harmless from and against any claims that arise from the Work and

Project to the fullest extent permitted by law.

Insurance shall be in such forms as will protect the Contractor from all claims and liability for damages for bodily and personal injury, including accidental death, and for property damage, which may arise from operations under the Contract, whether such operations be by themselves, their subcontractors, or by anyone directly or indirectly employed or engaged by them.

The following types of insurance shall be provided before starting and until final completion and acceptance of the Work and expiration of the guarantee period provided for in the Agreement.

A. Liability Insurance: Minimum Coverage and Limits.

The combined single limit of liability as respects bodily injury, personal injury, and property damage liability shall be as follows:

Comprehensive General Liability

Each Occurrence: $2,000,000

Aggregate: $2,000,000

Products/Completed Operations

Aggregate: $1,000,000

Comprehensive Automobile Liability (including owned, borrowed, hired and non-owned)

Any One Accident: $1,000,000

Professional Liability

Each Occurrence: $2,000,000

Excess/Umbrella Liability

Each Occurrence: $10,000,000

B. Workmen’s Compensation Insurance and Employer’s Liability Insurance.

The Contractor shall procure and maintain at his own expense, worker’s compensation insurance as required by the appropriate worker’s compensation law or act. The policy shall be written in accordance with the statutory provisions of the State of Connecticut, and shall include a broad form “all states” endorsement in the event the operations require any interstate involvement as respects employers-employee relationship.

WC Statutory Limits

Employers’ Liability Each Accident $1,000,000

Employers’ Liability Disease Each Employee $1,000,000

Employers’ Liability Disease Policy Limit $1,000,000

C. Builder’s Risk Insurance, including coverage for damages to any existing buildings or contents, that shall remain in-force at all times during the contract at replacement cost.

D. Property Damage Insurance for operations and completed operations and Contractor’s Protective Property Damage

Insurance, each including coverage for injury to or destruction of wires or pipes and similar property and appurtenant apparatus and the collapse of or structural injury to any building or structure except those on which work under the

Contract is being done. Blasting and explosion coverage shall be obtained if there is a need for blasting under the

Contract, and no blasting shall be performed until such insurance has been secured.

The Contractor must require that all subcontractors, agents, and assigns procure and maintain insurance protection comparable to that required of the Contractor including additional insured status and waiver of subrogation requirements. The Contractor shall not commence Work under the Contract until all insurance required has been procured and approved by the City, nor shall the Contractor allow any of its subcontractors to commence Work until comparable insurance has been procured and approved by the City. Notwithstanding the foregoing, Contractor shall be liable for the actions and inactions of subcontractors who perform Work pursuant to this Contract and subsequent contracts.

The Contractor shall, at its own expense, assume all responsibility for equipment and other property to be installed until such equipment or other property is approved and accepted by the City. The Contractor shall also assume full responsibility and liability, including general property insurance coverage, for them and their employees’ own tools and equipment as well as for those tools and equipment of their subcontractors and their employees.

Any of the above coverages written on a claims made form shall have an Extended Reporting period of three years from the termination of the contract. Renewal certificates must be furnished by the Contractor prior to the expiration date of any of the initial insurances. No insurance required or furnished hereunder shall in any way relieve the Contractor of or diminish any of his responsibilities, obligations, and liabilities under the Contract.

6. Notwithstanding any provision or language in this contract to the contrary, the Mayor may, without cause, terminate this contract for the City’s convenience upon approval by the City Council, whenever he/she determines that such termination is in the best interest of the City of New London. Any such termination shall be effected by delivery to the Contractor of a written notice of termination. The notice of termination shall be sent by registered mail to the Contractor address furnished to the City of New London for purposes of correspondence or by hand delivery. Upon receipt of such notice, the

Contractor shall both Immediately discontinue all services affected (unless the notice directs otherwise) and deliver to the

City of New London all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Contractor in performing its duties under this contract, whether completed or in progress. All such documents, information and materials shall become the property of the City of New

London. In the event of such termination, the contractor shall be entitled to reasonable compensation as determined by the Mayor, however, no compensation for lost profits shall be allowed.

6. Delivery

1. All products and equipment delivered must be new unless otherwise stated in the proposal specifications.

2. All deliveries will be to the locations specified by the City of New London. The City of New London does not have a loading dock therefore all Contractors will be responsible for inside delivery without assistance from City of New London personnel.

3. Payment terms are net 45 days after receipt of goods or invoice, whichever is later, unless otherwise specified.

4. Charges against a Contractor shall be deducted from current obligations. Money paid to the City of New London shall be payable to the Treasurer, City of New London.

7. Saving Clause

The Contractor shall not be liable for losses or delays in the fulfillment of the terms of the contract due to wars, acts of public enemies, strikes, fires, floods, acts of God or any other acts not within the control of or reasonably prevented by the

Contractor. The contractor will give written notice of the cause and probable duration of any such delay.

8. Advertising

Contractors may not reference sales to the City of New London for advertising and promotional purposes without prior approval of the City of New London.

9. Rights

1. The City of New London has sole and exclusive right and title to all printed material produced for the City of New

London and the Contractor shall not copyright the printed matter produced under this contract.

2. The Contractor assigns to the City of New London all rights, title and interests in and to all causes of action it may have under Section 4 of the Clayton Act, 15 USC 15, or under Chapter 624 of the Connecticut General Statutes. This assignment occurs when the contractor is awarded the contract.

3. The Contractor agrees that it is in compliance with all applicable federal, state and local regulations, including but not limited to Connecticut General Statutes Section 7-148i. The Contractor also agrees that it will hold the City of New

London harmless and indemnify the City of New London from any action which may arise out of any act by the Contractor concerning lack of compliance with these laws and regulations. All purchases will be in compliance with Sections 22a-194 to 22a-194g of the Connecticut General Statutes related to product packaging.

4. This contract is subject to the provisions of Executive Order Number Three of Governor Thomas J. Meskill promulgated

June 16, 1971, the provision of Executive Order Number Seventeen of Governor Thomas J. Meskill promulgated February

15, 1973 and Section 16 of Public Act 91-58, nondiscrimination regarding sexual orientation, and the provisions of

Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999 regarding Violence in the

Workplace Prevention Policy.

10. Scope of Work

10.1. Outsourced Controller Services for Water Street Parking Garage Expansion

See attachments for scope of work

11. Price Proposal

OUTSOURCED CONTROLLER SERVICES

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Controller Services Fee 1 Lump Sum

TOTAL

12. Vendor Submission Forms

1. Information per Article 6*

*Response required

2. Non Collusion Affidavit of Prime Bidder *

Please download the below documents, complete, and upload.

• Non_Collusion-_Prime_Bidder...

https://government-project.s3.us-west-2.amazonaws.com/179072/f801ff58-a3a5-422d-9aeb-94332d9c3dbe_Non_Collusion-_Prime_Bidder.pdf

*Response required

3. Affirmative Action Policy Statements*

Please download the below documents, complete, and upload.

• Affirmative_Action.pdf

*Response required

4. Certification of Bidder Regarding Equal Employment Opportunity*

Please download the below documents, complete, and upload.

• EEO_Cert.pdf

*Response required

5. Vendor Registration Form*

Please download the below documents, complete, and upload.

• Vendor_Registration_Form.docx

*Response required

6. W-9*

Please download the below documents, complete, and upload.

• Federal_W-9_Form_2024.docx

*Response required

7. Certification on Non Segregated Facilities*

This Bidder certifies that he does not maintain or provide his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The Bidder certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any locations, under his control, where segregated facilities are maintained. The Bidder agrees that a breach of his certification will be a violation of the Equal Opportunity clause and any Contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, timeclocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are, in fact, segregated on the basis of race, color, religion or national origin, because of habit, local custom or otherwise. The Bidder agrees that (except where he has obtained identical certification from proposed Subcontractors for specific time periods) he will obtain identical certifications from proposed Subcontractors prior to the award of Subcontracts exceeding $10,000 which are not exempt form the provisions of the Equal Opportunity clause; that he will retain such certifications in his files; and that he will forward the following notice to such proposed subcontractors (except where the proposed subcontractors have already submitted identical certifications for the specific time periods):

“Notice to prospective subcontractors of requirements for non-segregated facilities. A certification of non-segregated facilities must be submitted prior to the award of a subcontract exceeding the Equal Opportunity Clause. The certification may be submitted either for each subcontract or for all subcontracts during a period (i.e. quarterly, semi-annually, or annually).

Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. Paragraph 1001.

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/179072/1932f320-823e-49fc-b128-deb35f4465d9_Affirmative_Action.pdf https://government-project.s3.us-west-2.amazonaws.com/179072/7e3a0915-e43b-4b93-89c0-49d581318c54_EEO_Cert.pdf https://government-project.s3.us-west-2.amazonaws.com/179072/b9e3d0b9-65f4-45db-b7ae-10ea68aacb73_Vendor_Registration_Form.docx https://government-project.s3.us-west-2.amazonaws.com/179072/dba7fe0c-0f3b-41a3-9c5e-a7b7c57d8259_Federal_W-9_Form_2024.docx