OTS Camera System upgrade SOR 2 Aug 24.pdf

Statement of Requirements (SOR) AccessXpert Video Expert System for Cameras

Officer Training School (OTS)

1.0. DESCRIPTION OF ITEMS. Officer Training School (OTS) at Maxwell AFB has a requirement to preserve the operational integrity of all security systems and assure the prompt repair of any detected malfunction of the hardware or software components. OTS cameras and Access Expert electronic door software needs to integrate for continuity of all the systems.

Instead of having two systems to maintain OTS needs to have one system so that the system can be accessed regardless of location. The purpose for wanting to link the two systems would allow for camera footage to be linked as a door is being accessed and camera footage linked from the remote sites to this same system(During the change this would also allow for cameras to be installed at the Blue Thunder training site for situational awareness since there are trainees in the area every other week.

2.0. SERVICES SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

3.0 Requirements

3.1 Equipment System Specs:

Client authentication Passwords stored with cryptographic protection Configurable roles and permissions User action reports TLS-based encryption over HTTPS Support running with antivirus Ability to encrypt exports Synchronized system clocks using NTP Supports video and data encryption using AES-128-256 through third-party disk encryption software.

Incorporates FIPS 140-3 validated cryptographic modules Conforms to SB327 requirements by enforcing default password changes upon initial configuration.

Storage Capacity 470TB Access Expert Integration

Camera Specs:

Multisensor Resolution: 5MP Focal Length: 3.3-5.7 mm Lens and Horizontal Field of View Based on Aspect Ratio: 53° - 97° (16:9) 53° - 99° (4:3)

Lens and Vertical Field of View Based on Aspect Ratio: 29° - 50° (16:9) 39° - 69° (4:3) Aperture Range: F1.5 - F1.9 Control: Fixed Iris, Remote Focus and Zoom One (1) Video Expert 96TB Video Server One (1) Video Expert Core Media Gateway Two (2) Video Expert Workstations Thirteen (13) 48 port POE Switches Fourteen (14) rack mount battery backup unit One (1) 540TB Network Storage Server One (1) Network Rack Three-hundred (300) Video Expert Camera Licenses Four-hundred and seventy-five (475) Access Expert Camera Licenses Four-hundred and seventy-six (476) Access Expert Door Licenses

3.2 Installation

Contractor is required to make all installations and integrations; all equipment is to be 100% functional prior to payment.

3.3. Certifications

3.3.1 The vendor must be a Schneider Electric Certified master ECO expert to integrate the two systems all on the AccessXpert platform.

3.3.2. The vendor must provide the Schneider Electric Certified master ECO certification.

3.3.3. The contractor will be certified by Schneider Electric Andover Continuum Access Control to integrate cameras into the current graphic interface.

4.0 DELIVERY REQUIREMENTS:

4.1 The contractor shall be responsible for unloading of all equipment. No loading dock is available. Delivery shall take place during normal duty hours (Mon-Fri 0430-1900) excluding holidays and weekends.

4.2. STANDARD WARRANTY: The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government. Items must be brand new. Refurbished items are not authorized.

5.0 GENERAL INFORMATION

5.1 QUALITY ASSURANCE. According to Air Force Instruction (AFI) 63-124, the government will evaluate the contractor's performance under this contract by means of the Contracting Officers Representative (COR) and in accordance with this PWS. All authorized personal performing any service calls under this contract shall be designated by the Contracting Officer as COR’s, in writing and their names will be provided to the contractor after contract award. All contract disputes will be directed to the CO. The (CO) will make the final decision for all disputed contract matters for resolutions.

5.2. PERFORMANCE EVALUATION MEETINGS. The contract manager may be required to meet with the COR and the CO during the performance period of this contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings shall be prepared by the government and signed by the contract manager, CO, and COR. Should the contractor non-concur with the minutes; the contractor shall so state any areas of non-concurrence in writing to the CO within 10 calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

5.3 CONTRACT MANAGER. The Contractor shall provide the name of this person and any alternate(s) who shall act for the Contractor when the manager is absent in writing to the CO within 2 days after contract award. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) where these persons may be contacted at any time. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Maxwell AFB.

The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contract shall provide a Contract Manager who can read, write, speak, and understand English fluently.

5.4. CONTRACTOR EMPLOYEES. . The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor is cautioned that off-duty active military or civilian personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The Contractor shall be prohibited from employing off-duty CORs who are surveilling any contracts/subcontracts awarded to the Contractor.

All contract employees depending on condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Maxwell AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

5.5 ENVIRONMENTAL PROTECTION & SAFETY. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

5.6 HOURS OF OPERATION. The contractor shall perform the services required under this contract during the following normal operation hours of Monday through Friday, 0700-1700, except for Federal holidays. However, due to the school schedules the contractor may work, with prior approval of the COR/CO, extended hours/weekends, and holidays to insure timely completion of work at no additional cost to the government. All treatment of schedules shall be coordinated with COR/OTS Facilities Manager) to minimize impact to mission schedule and to ensure notification of personnel. There will be mission situations that require the contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, school schedules, or other mission requirements. When the contractor's access to a work area conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

5.7. FEDERAL HOLIDAYS: The contractor is not required to provide service on Federal holidays.

6.0 SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY

No CAC REQUIRED

6.1 Contractor Notification Responsibilities: The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor representatives.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

6.2 Installation Access Requirements: As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that’s been contracted to an official contractor.

During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

6.3 Reporting Requirements: The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

6.4 Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

6.5 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

6.6 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

6.7 Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

6.8 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

6.9 Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.