OSE_Approval_for_Post-consumer_Recycled_Content_3-5-26.pdf

This is an email approval correspondence from the City of Santa Monica, Department of Transportation (SaMoDOT), regarding post-consumer recycled content (PCRC) compliance for Big Blue Bus schedule books and system maps. Robert McCall, Community Engagement & Customer Experience Manager, requested approval from Karl Bruskotter to proceed with an RFQ for print production services, confirming that the proposed paper products meet the City's sustainable procurement requirements of a minimum 30% post-consumer recycled content. Karl Bruskotter granted approval on February 24, 2026, confirming that the 30% post-consumer recycled content specification is acceptable. The related procurement opportunity is a firm-fixed contract with a five-year term for a qualified print vendor to design and manufacture printed rider materials, including schedule books and system maps. Annual production requirements include up to 6,000 units, with vendors required to accommodate three service changes annually, provide high-resolution digital proofs within five business days, and deliver completed products within 14 business days of proof approval. The bid release date is May 4, 2026, the deadline for vendor questions is May 8, 2026, and bids are due by 3:00 p.m. Pacific Time on May 18, 2026, with bids to be opened at 3:00 p.m. on the same date.

All printed materials must contain a minimum of 30% post-consumer recycled content on specified paper stocks: 60# and 80# silk/velvet for schedule books and 50# and 70# velvet book for maps. Bidders must submit unit pricing for schedule books ranging from 0-30 pages through 121-130 pages in two cover stock options and system maps in quantities from 0-250 through 1,001-2,000 units. Required qualifications include a valid California contractor's license, Commercial General Liability insurance of $1,000,000 per occurrence, Automobile Liability insurance of $1,000,000 per accident, and statutory Workers' Compensation insurance. Bidders must complete required certifications including the Oaks Initiative Disclosure Form (if annual award exceeds $25,000), Levine Act Disclosure Form, and non-collusion declaration. No set-aside designations for disadvantaged enterprises, incumbent vendor information, or specific award value information are disclosed in the available documents. The City will evaluate bids based on price, quality, experience, capacity, financial resources, and character of the bidder, with the right to award to multiple vendors. The City will pay all applicable taxes within 30 days of delivery and invoice receipt.