Oregon State Capitol Restoration Coffee Book RFQ.pdf

Request for Quote (RFQ)

Oregon State Capitol Restoration Project Publication Research, Manuscript Writing, Editing, Design Layout, and Print Production Files

1. Introduction The Oregon State Capitol (OSC), through the Office of the Legislative Administrator (OLA), is issuing this Request for Quote from professional qualified contractors for research, manuscript writing, copyediting, design, and layout, for a press quality coffee table book publication (print and digital formats).

The publication will document and celebrate the renovation of the OSC and include a section recognizing the history and presence of Indigenous Peoples in the Salem area.

The renovation, called the Capitol Accessibility, Maintenance, and Safety (CAMS) Project is scheduled for completion in late 2026. The CAMS Project includes seismic retrofitting; addresses Americans with Disabilities Act (ADA) upgrades; modernizes mechanical, electrical, and plumbing (MEP) systems; and enhances security and life-safety features throughout the Capitol complex.

All questions, inquiries, and submittals regarding this RFQ should be directed to:

Brenda Alfano Contracts Specialist, SPC Legislative Administration / Financial Services 900 Court St. NE Salem, OR 97301 503-986-1184 Brenda.Alfano@oregonlegislature.gov

2. Facility Profile and Project Profile The Oregon State Capitol is a large, historically significant, and architecturally complex facility composed of three interconnected structures, including the original 1938 building and the House and Senate Wings.

The Capitol houses:

• Legislative chambers (House and Senate) mailto:Brenda.Alfano@oregonlegislature.gov

• Legislator offices

• Legislative supporting agencies

• Ceremonial offices for the Governor, State Treasurer, and Secretary of State.

Planning for modernization began in the 1990s, with the CAMS Project representing the most recent and comprehensive phase of improvements for the past decade.

3. RFQ Scope and Project Profile The contractor’s quote must include:

3.1 Scope of Work

The selected contractor will produce an approximately 80-100 page, 11” x 11” coffee table book designed for a general audience.

Scope includes:

• Research and content outline development

• Consultation and engagement with Indigenous Peoples regarding regional history

• Manuscript writing

• Preliminary and advanced copyediting

• Formatting, typesetting, and layout

• Creation and/or integration of illustrations, graphics, and photography

• Cover and interior design

• Preparation of print-ready and digital production files

• Coordination with print production contractor

• Project management and coordination with OLA staff

3.2 Project Team and Qualifications

Submissions must include:

• Project team structure, roles and qualifications (including historian)

• Three (3) writing samples from completed projects

• One to two (1-2) design/layout samples

• Three (3) references for similar publication, restoration, historical, or architectural projects

• Examples of collaborating on projects with Indigenous Peoples (if available)

3.3 Collaboration

The selected contractor will work directly with the OLA Project Manager and a review team.

Submission must describe:

• The contractor’s collaboration methodology

• Approach to interactive review and feedback incorporation

• Strategy for meaningful consultation with Indigenous Peoples and integration of their input into the publication

3.4 Available Project Resources

The following materials will be made available:

• Oregon Capitol Master Plan

• Capitol Master Plan Review Committee Report

• National Historic Register Documentation

• Current (CAMS) Exhibit

• Historical documentation at:

o Oregon State Archives o Oregon State Library o Oregon Historical Society o Willamette Heritage Center

• CAMS architectural designs, drawings, and presentations

• Project image library (historic and CAMS)

• Video and audiovisual materials

4. Submission Requirements Submissions must include:

• Detailed cost breakdown and total price

• Project approach and methodology

• Description of services to be provided

• Approach to incorporating Indigenous Peoples’ feedback

• Team qualifications

• Three (3) writing work samples

• Two to Three (2-3) design work samples

• Three (3) references

• Proposed project timeline

5. Submission Deadline

Deadline: May 4, 2026, at 3:00 PM (PT)

Submit to:

Brenda Alfano, Contracts Specialist Oregon State Legislature 900 Court St. NE Salem, OR 97301

Or via email:

Brenda.Alfano@oregonlegislature.gov

6. Additional Information

• Late submissions may not be considered.

• OSC reserves the right to request clarification, conduct interviews, or negotiate scope prior to award.

• Issuance of this RFQ does not guarantee contract award

EVALUATION PROCESS

Criteria Evaluated by Scoring Panel Quotes will be evaluated by a scoring panel. Evaluators will assign a score for each evaluation criterion listed below. The average score (calculated by totaling the points awarded by each scoring panel member and dividing by the number of members) will be used for the final scoring and ranking.

Qualifications and Relevant Experience 20 points

Key Persons and Their Resumes 15 points

Project Approach and Methodology 20 points

Writing Sample (s) 15 points

Design Sample (s) 10 points

Proposed Schedule 5 points

Price Evaluation 15 points