oppSHTG-FY-18-02-cfda17.502-instructions.pdf

U.S. DEPARTMENT OF LABOR

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

FUNDING OPPORTUNITY ANNOUNCEMENT/NOTICE OF AVAILABLE FUNDING:

Susan Harwood Training Grant Program, FY 2018 Funding

CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 17.502

FUNDING OPPORTUNITY NUMBER: SHTG-FY-18-02

GRANT CATEGORY: Training and Educational Materials Development

ACTION: This Funding Opportunity Announcement (FOA)/Notice of Available Funding is for eligible nonprofit organizations to develop classroom quality occupational safety and health training for workers and employers on one of the OSHA-specified topics. Successful applicants must test the training materials in a classroom environment.

ELIGIBLE APPLICANTS: Non-profit organizations including qualifying labor unions, community-based and faith-based organizations, employer associations that are not an agency of a state or local government, state or local government-supported institutions of higher education, Indian tribes, tribal organizations, Alaska Native entities, Indian-controlled organizations serving Indians, and Native Hawaiian organizations may apply.

APPLICATION REQUIREMENTS: Applicants must follow the guidelines stated in this FOA before submitting a complete application package including attachments at https://www.Grants.gov (Grants.gov). Submission instructions are available at Grants.gov.

APPLICATION DEADLINE: This FOA closes on September 2, 2018, at 11:59 p.m. eastern time.

Applications not validated by Grants.gov, or submitted after this deadline, are ineligible for consideration.

NOTICE OF CONCURRENT FUNDING OPPORTUNITY ANNOUNCEMENT: This funding opportunity announcement is for Training and Educational Materials grant (SHTG-FY-18-02). Applicants competing for a Targeted Topic Training grant (SHTG-FY-18-01) or for a Capacity Building Developmental grant (SHTG-FY-18-03) must submit their application under the appropriate FOA number. Applications submitted under the wrong FOA number are invalid and will not be considered.

FURTHER INFORMATION: Information about the Susan Harwood Training Grant Program is located on the OSHA website at https://www.osha.gov/dte/sharwood/index.html. Email your FOA questions to HarwoodGrants@dol.gov, or call 847-759-7700 x7926, weekdays between 9:00 a.m. – 5:00 p.m. eastern time.

The Grants.gov Support webpage, https://www.grants.gov/web/grants/support.html, may have answers to your questions or problems regarding your application submission. In addition, you https://www.grants.gov/ https://www.osha.gov/dte/sharwood/index.html mailto:HarwoodGrants@dol.gov https://www.grants.gov/web/grants/support.html may contact them by email, Support@grants.gov, or telephone, 1-800-518-4726, 24 hours a day, 7 days a week (except on federal holidays).

mailto:Support@grants.gov

SHTG-FY-18-02 TRAINING AND EDUCATION MATERIALS DEVELOPMENT GRANT FOA

TABLE OF CONTENTS

I. Executive Summary

II. Program Overview and Funding Opportunity Description

III. Award Information

A. Award Category

B. Performance Period

C. Funding

D. 2018 Targeted Training Topic

E. Eligible Trainees

F. Targeted Training Audiences

IV. Application and Submission Information

A. Eligible Applicants

B. Electronic Application

C. Required Application Content

1. SF-424 Application for Federal Assistance

2. SF-424A Budget Information – Non-Construction Programs

3. SF-424B Assurances – Non-Construction Programs

4. Project/Performance Site Location(s)

5. Grants.gov Certification Regarding Lobbying Form

6. SF-LLL, Disclosure of Lobbying Activities (if applicable)

7. Application Summary (not to exceed 2 pages)

8. Program Abstract (not to exceed 1 page)

9. Technical Proposal (not to exceed 20 double spaced pages)

Table 1: Training projections by training type and audience

Table 2: Training numbers for trainees and training contact hours

10. Fiscal Responsibility and Program Budgeting

D. Meetings, Reporting, and Documentation

Table 3: Grantee reporting due dates

E. Submission Format

F. Intergovernmental Review

G. Application Evaluation Criteria, Review, and Selection Process

H. Anticipated Award Announcement Date and Notification

I. Request for Application Comments

V. Post Award Administration

A. Applicable Federal Laws

B. Grant Program Conditions

Appendix A - FY 2018 Targeted Training Topics

Appendix A - FY2018 Targeted Training Topics (cont.)

Appendix B - Targeted Audiences

Appendix C - Application Checklist

Appendix D - Grants.gov Application Submission and Receipt Procedures

Appendix D - Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix D - Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix D - Grants.gov Application Submission and Receipt Procedures (Cont.)

Appendix E - Non-Viable Applications

Appendix F - Administrative and Program Costs Definition

Appendix F - Administrative and Program Costs Definition (Cont.)

Appendix F - Administrative and Program Costs Definition (Cont.)

Appendix G - Example of Budget Forms

Appendix G - Example of Budget Forms (Cont.)

Appendix H - Application Formatting Requirements

Appendix I - Application Summary Document Sample Outline

Appendix J - Program Abstract Narrative Example

Appendix K - Allowable/Unallowable Use of Grant Funds

Appendix K - Allowable/Unallowable Use of Grant Funds (Cont.)

Appendix L - Training and Educational Materials Development Criteria

Appendix M - Grant Funded Material Submittal Process

Appendix M - Grant Funded Material Submittal Process (Cont.)

Appendix M - Grant Funded Material Submittal Process (Cont.)

References

I. EXECUTIVE SUMMARY

Under the authority of Section 21(c) of the Occupational Safety and Health Act of 1970 (OSH Act), the U.S. Department of Labor (DOL) Occupational Safety and Health Administration (OSHA) established its discretionary grant program in 1978. In 1997, OSHA renamed the program in honor of the late Susan Harwood, former director of the OSHA Office of Risk Assessment. The grant program offers opportunities for nonprofit organizations to compete annually for funding so they may develop and conduct training and education programs for small business employers and workers on the recognition, avoidance, and prevention of occupational safety and health hazards in their workplaces, and to inform workers of their rights and employers of their responsibilities under the OSH Act.

For FY 2018, OSHA announces the availability of approximately $10.5 million to fund new Susan Harwood Training Program grants. Susan Harwood Training Program grants are subject to the availability of federal funding and appropriations. OSHA expects to award multiple grants to eligible nonprofit organizations under this competitive Funding Opportunity Announcement (FOA). Program funding is for a 12-month period beginning no later than September 30, 2018, and ending on September 30, 2019. The maximum award for a Training and Education Materials Development grant is $75,000.

Applications submitted under this FOA are competing for a Training and Educational Materials Development grant. Applicants must propose to develop new training materials addressing one of the OSHA-specified training topics. The materials must include learning objectives, course matrices, presentation/training materials including videos, instructor and participant guides, student handouts, training evaluations, and learning assessments. Grantees must validate the training materials in a live classroom training session.

Organizations are restricted to one Susan Harwood Training grant award in a fiscal year. If an organization submits multiple applications, OSHA will review the last complete and viable application package submitted. Once submitted, applications are not available for additions, corrections, or revisions. To make changes to a submitted application, the organization must submit a new application package.

Eligible nonprofit applicants include qualifying labor unions, community-based and faith-based organizations, and employer associations that are not an agency of a state or local government.

State or local government-supported institutions of higher education are eligible to apply in accordance with OMB 2 CFR 200 and DOL exceptions in 2 CFR 2900. Indian tribes, tribal organizations, Alaska Native entities, Indian-controlled organizations serving Indians, and Native Hawaiian organizations are eligible to apply in accordance with Executive Order 13175.

Ineligible applicants are individuals, for profit organizations, 501(c)(4) nonprofit organizations, and FY 2017 Susan Harwood grantees with a 90-day extension to the grant performance period.

II. PROGRAM OVERVIEW AND FUNDING OPPORTUNITY DESCRIPTION

The Susan Harwood Training Grant Program funds eligible nonprofit organizations to develop training and educational materials on the recognition, abatement, and prevention of occupational safety and health hazards in workplaces. Consider these four program emphasis areas when developing and disseminating occupational safety and health training materials:

• training that focuses on identifying and preventing occupational safety and health hazards in high hazard industries;

• training on new OSHA standards;

• training on workplace hazards identified by the DOL Strategic Plan, OSHA special emphasis program, or other OSHA priorities (https://www.osha.gov/); and

• training workers and employers in small businesses with 250 or fewer employees.

III. AWARD INFORMATION

OSHA may award a grant with or without negotiations with the applicant. Funding for the Susan Harwood Training Grant Program is subject to the availability of federal funding and appropriations.

A. AWARD CATEGORY

Grants awarded under this FOA will support Training and Educational Materials Development. Proposals must emphasize developing new quality occupational safety and health training and education materials on one OSHA-specified topic. Training must reach workers and employers from multiple small businesses.

New training and educational materials must fill an unmet training need and be relevant and useful to a wide-range of trainers and trainees. Do not duplicate existing materials without a justification. Proposals must include an instructor’s manual including the goal, terminal, learning, and enabling objectives, course matrix, presentation materials, instructor’s notes on PowerPoint presentation slides, student materials, pre- and post-tests, and other resources used. Applicants must describe how they will develop, evaluate, and validate new classroom-quality training and educational materials. To evaluate and validate the effectiveness of the new materials, grantees must conduct a pilot training to a targeted audience using the new materials.

B. PERFORMANCE PERIOD

Grant awards are for a 12-month performance period beginning no later than September 30, 2018, and ending on September 30, 2019.

C. FUNDING

There is approximately $10.5 million available for new FY 2018 Susan Harwood Training grants. This includes $4.5 million for Capacity Building Developmental grants http://www.osha.gov/ and approximately $6 million for Targeted Topic grants and Training and Educational Development grants. Training and Educational Materials Development applicants may request federal funding up to $75,000. Applicants may commit non-federal resources, but it is not a grant requirement.

D. 2018 TARGETED TRAINING TOPIC

OSHA selected the following training topics for FY 2018. Training must address federal OSHA requirements for the recognition, abatement, and prevention of occupational safety and health hazards on the topic selected. Applicants must propose to develop training on one of the targeted topics listed below. Selecting more than one topic will make the application non-compliant and ineligible for consideration. Additional information about the topics is located in Appendix A. The topic categories are:

1. chemical hazards/hazard communication in the construction, general, or maritime industries;

2. confined space in the construction, general, or maritime industries;

3. electrical hazards in the construction, general, or maritime industries;

4. ergonomics in the construction, general, or maritime industries;

5. excavation hazards in construction;

6. extreme temperatures in the construction, general, or maritime industries

7. fall prevention in construction;

8. machinery and machine guarding hazards in the general or maritime industries;

9. powered industrial trucks;

10. respiratory protection in the construction, general, or maritime industries;

11. silica in the construction industry;

12. walking working surfaces in the construction, general, or maritime industries;

13. workplace violence; and

14. other special emphasis topic defined and justified by the applicant.

E. ELIGIBLE TRAINEES

OSHA covers most private sector employers and workers. Under this grant program, grantees may train eligible workers and employers covered under the OSH Act of 1970, SEC. 4, codified at 29 U.S.C. 653 (Appendix B). Applicants may not use grant funds to train their employees.

This grant program does not cover activities that benefit state and local government employees unless the employees have occupational safety and health responsibilities within their agency. These responsibilities may include agency’s safety and health trainers, safety and health program managers, safety and health committee members, or other employees responsible for the abatement of unsafe and unhealthful working conditions in their agency. Other state and local government employees are ineligible, including those who may have occupational safety and health protection under a state operated OSHA-approved State Plan occupational safety and health program. For information about OSHA-approved State Plan occupational safety and health programs, go to https://www.osha.gov/dcsp/osp/index.html.

F. TARGETED TRAINING AUDIENCES

Training and education materials must be in a language the participants can understand, and be appropriate for employers and workers in multiple small businesses. The focus of training and education materials developed for this program is to reach workers and employers who are:

• working in high-hazard industries;

• working in industries with high fatality rates;

• working in small new businesses (employing fewer than 250 employees); or

• working with limited access to occupational safety and health training (young workers (ages 16-24), temporary, minority, low literacy, limited-English speaking, or other hard-to-reach workers).

IV. APPLICATION AND SUBMISSION INFORMATION

This announcement includes instructions for this funding opportunity. Application submission information and forms are available on the Grants.gov website. An organization may receive only one Susan Harwood training grant in any fiscal year; therefore, applicants should apply for only one grant under this FOA. If an organization submits more than one application for this funding opportunity, OSHA will review the last application accepted by Grants.gov.

A. ELIGIBLE APPLICANTS

Eligible applicants are limited to nonprofit organizations. Individuals, 501(c)(4) nonprofit organizations, and Susan Harwood grantees with a time extension to their FY 2017 grant performance period of more than 90 days are not eligible for a FY 2018 award. Eligible applicants include qualifying labor unions, community-based and faith-based organizations, and employer associations (may not be an agency of a state or local government); institutions of higher education that are supported by a state or local government; and Indian tribes, tribal organizations, Indian-controlled organizations serving Indians, Alaska Native entities, and Native Hawaiian organizations.

Grant duties shall not be sub-awarded. Contracting for services must include a description of the duties of each contractor, explaining why the contractor is necessary and how the contractor will support grant activities. Contracts must meet the award requirements and requirements of 2 CFR 200 by establishing contracts using full and open competition for procurement to the maximum extent practicable.

Applications involving partnership or consortium organizations must include evidence that all entities are eligible awardees as defined in this FOA. All organizations must adhere to program requirements. An organization listed as a partner in one application may not apply for a separate grant. The applicant is the lead partner and must identify https://www.osha.gov/dcsp/osp/index.html who in their organization is the responsible authorized representative for this grant program. The authorized representative must have the authority to enter into a grant agreement, and will be the primary contact for OSHA communications regarding the grant. Other key positions identified in the application are the project director who submits the quarterly program reporting and the financial certifying representative who manages the grant funds and processes the financial reports.

B. ELECTRONIC APPLICATION

Prepare your grant application package using the checklist in Appendix C. After reviewing the Grants.gov application submission and receipt procedures in Appendix D, submit your application at https://www.Grants.gov (Grants.gov) no later than this announcement’s closing date and time. Refer to Appendix E for important information about application viability.

For Grants.gov questions, use the online answers section at Grants.gov Support (http://www.grants.gov/web/grants/support.html), or contact Grants.gov Applicant Support by emailing Support@grants.gov, or calling 1-800-518-4726. Grants.gov support is available 24 hours a day, 7 days a week except on federal holidays.

If applying online poses a hardship, applicants must contact the OSHA Directorate of Training and Education (DTE) office at least three weeks prior to the application closing date. An OSHA representative will advise the applicant on how to submit an application online prior to the closing date. Send an email to HarwoodGrants@dol.gov, or call the Susan Harwood Grants Coordinator at 847-759-7700 x7926, weekdays between 9:00 a.m. and 5:00 p.m. eastern time excluding federal holidays.

C. REQUIRED APPLICATION CONTENT

OSHA will review complete applications only. Use the checklist in Appendix C to ensure you submit all the required documents listed below.

1. SF-424 APPLICATION FOR FEDERAL ASSISTANCE

• The amount entered on the SF-424, box 18a, is the official federal funding request.

• The applicant information must be consistent on all application documents.

• The authorized representative electronic signature on the SF-424, block 21, constitutes a binding offer by the applicant.

• The authorized representative listed on the SF-424 must be the same authorized representative listed on the application summary document.

2. SF-424A BUDGET INFORMATION – NON-CONSTRUCTION PROGRAMS

• The projected budget must cover the 12-month performance period.

• The projected budget must be allocated by cost categories on the SF-424A and the detailed budget support documentation.

https://www.grants.gov/ http://www.grants.gov/web/grants/support.html mailto:Support@grants.gov

• Projected costs in each cost category must be shown as either a program or an administrative cost (defined in Appendix F).

• Budget information provided on the SF-424A must match the information provided by the applicant on the detailed budget support and budget narrative documents. Examples of the SF-424A and the detailed budget support documents are in Appendix G.

3. SF-424B ASSURANCES – NON-CONSTRUCTION PROGRAMS

The authorized representative electronic signature certifies the applicant’s agreement to comply with federal laws, executive orders, regulations, policies, grant requirements, certifications, and assurances governing this program.

4. PROJECT/PERFORMANCE SITE LOCATION(S)

Include locations where grant activities will occur.

5. GRANTS.GOV CERTIFICATION REGARDING LOBBYING FORM

The authorized representative’s electronic signature certifies the applicant agrees to comply with lobbying restrictions. If item 2 is applicable, complete the SF-LLL, Disclosure of Lobbying Activities form.

6. SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES (IF APPLICABLE)

Complete only if the organization makes payments to lobbying entities with the intent to influence an officer, employee, or member of any federal agency or Congress in connection with a covered federal action.

Refer to Appendix H for approved formatting for the following documents:

7. APPLICATION SUMMARY (NOT TO EXCEED 2 PAGES)

Follow the example in Appendix I to provide basic information about the application.

8. PROGRAM ABSTRACT (NOT TO EXCEED 1 PAGE)

Follow the guidance in Appendix J and briefly describe the focus of the proposed training material development plan and expected outcome.

9. TECHNICAL PROPOSAL (NOT TO EXCEED 20 DOUBLE SPACED PAGES)

Describe the applicant’s business, training experience, interaction with the target audience, successes in completing program obligations, staff’s occupational safety and health knowledge and experience, and planned activities for accomplishing project goals. Use the following outline for the proposal:

A. PROPOSAL IDENTIFICATION

• Applicant/organization name

• Grant category (Training and Educational Materials Development)

• Training topic

• Targeted industry

B. PROPOSAL NARRATIVE

a. ORGANIZATION AND PARTNERS BACKGROUND

Provide an overview of the organization(s), their purpose, function, usual business activities, and the past five years of experience with governmental (federal, state, or local) grant programs. Discuss the organization(s) experience with occupational safety and health, conducting training, and interacting with adults.

Include a list of organizational programs that are specific to the selected training topic or industry. Address experience developing materials and training programs, providing training, and other services involving the selected training topic. If the organization has experience developing or conducting the proposed type of training, attach a list of the training conducted or training materials developed over the past five years. Describe the program and include the program titles, type(s) of training materials developed, and if applicable, the numbers of workers and/or employers trained, the trainee contact hours, and whether the materials or training developed was part of a previous Harwood grant. Describe the organization(s) experience in conducting and using level 1 training session reaction evaluations and level 2 trainee learning assessments.

b. STAFF EXPERIENCE

The applicant must use knowledgeable staff to support this grant program.

Describe the key personnel and professional staff who will be working on project activities. Describe their experience in developing training materials for adult learners, occupational safety and health qualifications, experience with the training audience, and other experience relevant to the work activities proposed in the application. Include the following attachments:

• Organizational chart (may be an attachment) o Identify names of staff working on the grant o Identify staff’s position with the applicant organization

• Resumes, curricula vitae (CVs) or position description or minimum hiring qualifications, if planning to hire (attachments) o Show occupational safety and health knowledge and experience;

Key personnel (authorized representative, project director, and others who spend more than 50% of their time on grant activities) Professional staff (material developers, trainers, etc.)

c. PROBLEM, PURPOSE, AND FUNDING NEEDS STATEMENT

Provide a clear and concise statement about the goals for the project, issues addressed by the training, and organizational need for federal assistance. The statement may address unmet training needs of an identified industry and population including issues preventing them from obtaining training.

d. WORK PLAN PROPOSAL

The work plan allows the applicant to list the grant activities required to complete the project requirements and goals during the 12-month performance period. The work plan proposal is comprised of two components, a matrix table that identifies the grant activities by quarter, and a descriptive narrative about the planned activities. The work plan must address the following:

• Training materials to be developed

• Targeted audience, including workers and employers

• Evaluations of the new materials

• Proposal for pilot testing of materials o Recruitment of trainees o Training session(s) o Training locations and method of delivery o Trainees and training contact hours for each proposed training

• Trainer/trainee access to the final materials

• Anticipated benefits and impact the new materials will have on workplace safety and health

Work plans must be reasonable and achievable within the 12-month grant performance period. Grantees are accountable for completing the activities listed in the work plans, and meeting the proposed quarterly training projections. The work plan goals are the basis for measuring actual quarterly performance reported to the Assistant Secretary of Labor. Grantees must be mindful of performance issues and consult with OSHA as early as possible.

A WORK PLAN ACTIVITY TABLE divided by program quarter for the 12-month performance period must include the activities and tasks projected for each performance quarter. The project’s quarters are:

Quarter 1: September 30, 2018 – December 31, 2018 Quarter 2: January 1, 2019 – March 31, 2019 Quarter 3: April 1, 2019 – June 30, 2019 Quarter 4: July 1, 2019 – September 30, 2019

When developing the work plan activity table, consider what the expected results are, and identify who, when, where, and how each activity or task supports accomplishing the goals of the work plan. Include all required grant-related activities in your work plan. These include attending OSHA-required meetings and monitoring visits, submitting training materials for OSHA review, submitting quarterly reports, projecting training sessions, anticipated trainee numbers and training contact hours, and other grant related activities.

WORK PLAN DETAILED NARRATIVE describes the activities, tasks, and expected results of the project’s performance goals. Program requirements are:

1. TRAINING AND EDUCATIONAL MATERIALS

Applicants must develop new occupational safety and health training or educational materials. They may not duplicate existing materials without a justification. Training materials must address the recognition, abatement, and prevention of occupational safety and health hazards by covering federal OSHA requirements. State OSHA program requirements may not be included in the training materials.

The materials may include a brief overview of OSHA Whistleblower Protection Programs regarding employee rights and employer responsibilities.

The overview must be limited to no more than 10 percent of the contact hours not to exceed 30 minutes.

OSHA posts grant-developed training materials on the OSHA public website located at https://www.osha.gov/dte/grant_materials/index.html. These materials cover various topics in multiple languages. Training materials developed under this grant will increase this valuable resource. Training materials include promotional flyers, advertisements, training objectives, presentation/training materials, instructor guides/presenter notes, videos, student manuals/handouts, student exercises, sign-in sheets, pre- and post-tests assessments (or other methods for testing student safety and health knowledge and skills), and training material content and presentation evaluation.

Grantees must adhere to all copyright laws and provide a written certification that materials are free from copyright infringements.

CLASSROOM QUALITY TRAINING AND EDUCATIONAL MATERIALS must follow the Instructional Systems Design (ISD) that focuses on quality measures for education and training products. The five major ISD phases are analysis, design, development, implementation, and evaluation (ADDIE Model). Go to http://www.nwlink.com/~donclark/hrd/sat.html to learn more about the ADDIE model.

Applicants must provide a well-developed concept about the training and educational materials they propose to develop, and include how materials will be developed and/or translated into a non-English language, if applicable.

Include an estimated timeline to develop, evaluate, validate, and produce the materials. Explain how the proposed training and educational materials will https://www.osha.gov/dte/grant_materials/index.html http://www.nwlink.com/%7Edonclark/hrd/sat.html fill an unmet training and/or training materials need, and describe how the materials will have broad applicability for other trainers and organizations.

Grantees must validate their materials with at least one training session to evaluate content feedback and the need for content revision.

Grantees are encouraged to review the guidance document “Best Practices for the Development, Delivery, and Evaluation of Harwood Training Grants” at https://www.osha.gov/dte/sharwood/best-practices.html. An updated publication, “Resource for Development and Delivery of Training to Workers,” is at https://www.osha.gov/Publications/osha3824.pdf. These resources address needs assessments, proven adult learning techniques, effective models for worker training, and training evaluation documentation.

ACKNOWLEDGMENT OF DOL FUNDING is required on all materials developed or revised under the grant. This includes promotional/program flyers and advertisement, training presentations, videos, handouts, student and trainer manuals, evaluations and testing instruments, and student sign-in sheets.

Every material developed shall contain the following disclaimer:

This material was produced under grant number SH-____-SH_ from the Occupational Safety and Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.

OSHA MUST APPROVE THE ENGLISH VERSION OF GRANT MATERIALS before the grantee may conduct a pilot training or translate the materials into another language. Allow at least three weeks for OSHA to review materials for technical accuracy and suitability. If the grantee revises the materials after receiving OSHA approval, the grantee must submit the updated materials to OSHA for re-approval.

OSHA reserves the right to review the translated materials prior to their use.

OSHA may request the grantee to certify accuracy of the translation by identifying the translator and providing the translator’s qualifications.

Organizations proposing to develop Spanish-language training materials must use appropriate terminology from the OSHA dictionaries located at https://www.osha.gov/dcsp/compliance_assistance/spanish_dictionaries.html.

GRANTEES MUST POST ALL FINAL TRAINING MATERIALS ON THEIR WEBSITE

in a free downloadable format for three years after the grant is closed. They must provide OSHA with the URL address/direct link to the materials and one

(1) bound paper copy and two (2) electronic copies of the final materials no later than the last day of the grant performance period.

https://www.osha.gov/dte/sharwood/best-practices.html https://www.osha.gov/Publications/osha3824.pdf https://www.osha.gov/dcsp/compliance_assistance/spanish_dictionaries.html

INTERNET POSTING REQUIREMENTS APPLY TO MATERIALS developed with grant funds. Grantees must provide one (1) bound paper copy and two (2) electronic copies of the final training materials to OSHA no later than the last day of the grant performance period, September 30, 2019. Materials must be compliant with Section 508 of the Rehabilitation Act of 1973, as amended.

This Act requires electronic and information technology (EIT) documents to be accessible for people with disabilities. Section 508 guidance checklists are at https://www.hhs.gov/web/section-508/making-files-accessible/index.html.

2. TRAINING PLAN AND PROJECTIONS

GRANTEE MUST PILOT THEIR TRAINING MATERIALS IN A CLASSROOM

ENVIRONMENT. Provide a plan for recruiting workers and employers from a targeted audience defined in this funding opportunity. Classroom training will validate the suitability of the training materials for the targeted audience.

Individuals trained at conferences or as part of a needs assessment are ineligible trainees, and are not reportable as workers trained or as training contact hours.

THE TRAINING must focus on a chosen occupational safety and health topic, and must actively involve workers during the training. Provide a description of the method you will use to reach multiple employers and their workers.

Explain how you will achieve a participatory learning environment.

A TRAINING SESSION must last a minimum of 30 minutes, but may not exceed 7½ trainee contact hours per day. Contact hours refer to time spent covering course content. Trainee contact hours do not include breaks, lunchtime, or instructor-led minutes used for administrative activities such as trainee sign-in, general training site information, training presentation evaluation, or presentation of certificates of completion. If the training occurs over multiple days, the trainee must attend the entire training before the grantee may count them as trained, or to include their contact hours in the quarterly report.

Training that begins in one quarter, but ends in the next quarter is reported only in the quarter the training was completed.

RECOMMENDED TRAINING CLASS SIZE is between 10 – 30 trainees to facilitate participatory learning that actively involves the trainees. The grantee must ensure a class size sufficient to evaluate the effectiveness of the training materials.

TRAINING EVALUATIONS AND ASSESSMENTS are important in validating training materials and improving the training presentation. In accepting grant funding under this program, the grantee agrees to fully cooperate with and provide any data needed by federally-sponsored evaluation(s) of the training.

Training materials and the pilot training must include two levels of training evaluations:

https://www.hhs.gov/web/section-508/making-files-accessible/index.html

LEVEL 1 - TRAINING SESSION EVALUATIONS measure how trainees react to the training experience including trainees’ perceptions of the training environment, instructor(s), and quality and usefulness of the training.

Level 1 evaluations may be in writing or instructor-documented verbal satisfaction survey.

LEVEL 2 – TRAINEE LEARNING ASSESSMENTS measure the skills, knowledge, or safety attitude the trainee acquires and retains. The instructor must document the pre- and post-training assessment results of each trainee to evaluate the increase in the trainee’s knowledge of the topic. All pre- and post-assessments must measure the training objectives and match in content, format, and approach to document accurately changes in trainee knowledge and skills because of the training. Retain the evaluations and assessments for OSHA monitoring purposes.

TRAINING PROJECTIONS define the proposed training sessions by type of training, course duration, projected number of trainees, and training contact hours. Include a table similar to the following:

TABLE 1: TRAINING PROJECTIONS BY TRAINING TYPE AND AUDIENCE

Type of Training Length of training (hours)

Projected Number of Trainees

Total Contact hours

Worker - Intro 2 25 50 Worker - Advanced 4 10 40 Employer 8 8 16

Total 43 106

TRAINEE NUMBERS AND TRAINING CONTACT HOURS are estimates of training results allocated to each quarter. Describe the methodology used to develop the estimates. Projections must be a single number estimate (not a range) as shown in the table below:

TABLE 2: TRAINING NUMBERS FOR TRAINEES AND TRAINING CONTACT HOURS

Quarter Performance Period Projected Pilot Trainees

Projected Pilot Contact Hours

Quarter 1 October 1 to December 31 0 0 Quarter 2 January 1 to March 31 0 0 Quarter 3 April 1 to June 30 25 50 Quarter 4 July 1 to September 30 18 56

Totals 43 106

INSTITUTIONS OF HIGHER EDUCATION must observe Constitution Day and Citizenship Day on September 17 in accordance with 36 USC 106, Consolidated Appropriations Act. The U.S. Department of Education requires every school and college receiving federal money to teach about the U.S.

Constitution on the anniversary date of the adoption of the Constitution in

1787. Visit https://archive.opm.gov/constitution_initiative/ for relevant information. This grant does not fund these activities.

10. FISCAL RESPONSIBILITY AND PROGRAM BUDGETING

In the technical proposal, the applicant must briefly describe the organization’s financial management process including any separation of fiscal duties and internal fund control.

THE FUNDS REQUESTED ON THE SF-424, APPLICATION FOR FEDERAL ASSISTANCE,

BOX 18, TAKE PRECEDENCE OVER FUNDS SHOWN ON ALL OTHER DOCUMENTS. It is important all supporting budget information match the requested funds stated on the SF-424. Supporting budget documents include the SF-424A, Budget Information – Non-Construction Programs, the project funding stated on the application summary document and the total funding allocated in the detailed budget and budget narrative.

The applicant’s budget and budget narrative must demonstrate funds requested are sufficient to cover the cost of project activities identified in the proposal. The federal share of the budget shall not exceed the maximum award established in this FOA. No additional federal funds will become available during the performance period.

Proposed costs must be necessary, reasonable, and follow federal guidelines.

Allowable costs support recruiting activities, revising, developing, or purchasing training and educational materials, and conducting training on the identification and abatement of occupational safety and health hazards in the workplace. All costs must comply with federal cost principles found in the Uniform Guidance in 2 CFR 200 and 2 CFR 2900. Appendices F and K identify allowable costs for this program.

A DETAILED PROJECT BUDGET SUPPORT NARRATIVE must describe and justify the projected costs including the methodology for allocating the costs. Clearly describe the costs related to the program and administrative activities for the 12-month performance period as shown on the SF-424A, Budget Information. Cost categories must match the SF-424A categories, and be identified as either administrative or program as defined in Appendix F. The budget must include all grant funding (federal award and applicant’s non-federal funds, if applicable).

The personnel and benefits cost categories of the detailed budget and narrative must include the names, positions, and percent of time the staff works on grant activities.

For the other cost categories, provide detailed lists such as travel locations, supplies, services, and other costs necessary for the project. Show how the costs were calculated. For service contracts, state the purpose of the contract, anticipated duties, and method for calculating the costs. Contracts must meet the requirements stated in Appendix F.

ADMINISTRATIVE COSTS are costs that support the management and administration of the project. This includes salaries and benefits for the authorizing representative, https://archive.opm.gov/constitution_initiative/ financial certifying representative, administrative assistants, who manage the grant and complete the reporting requirements, travel costs to attend OSHA-required meetings, and purchase costs for supplies and materials used for administrative tasks.

Indirect costs are solely administrative under this grant.

The focus of this program is occupational safety and health training. OSHA has established a maximum allowance for administrative costs under this funding opportunity to be no more than 25 percent of the total funding amount (federal award and applicant’s non-federal funds).

PROGRAM COSTS are direct costs and services necessary to develop and conduct the training and education program. This includes salaries and benefits for the project director, developers, trainers, travel costs to conduct training, and costs to purchase supplies and materials needed for the training development and presentation.

Grantees may not use grant funds to compensate trainees or their employers during the grant period including refreshments, gift cards, stipends, or other enticements.

APPLICANTS MUST HAVE THE CAPACITY to develop training materials, manage websites, and create videos without proposing major equipment or software purchases. Proposed purchases of training or safety equipment must support training development and presentation. Applicants must provide a justification stating why the expense is necessary for training development and presentation, and how it will enhance the program. If reasonable and justified, informational technology (IT) equipment purchases such as laptops, tablets, software, CPU/monitors, or projectors are allowed for training purposes only. Excluded is equipment with a useful life of more than one year, costs more than $5,000, or is depreciable for tax purposes. This grant program does not support purchases to establish or update offices or training spaces including desks, tables, chairs, file cabinets, room dividers, technical equipment, machinery, or models. Information about allowable administrative and program costs is included in Appendix K.

APPLICANTS MUST IDENTIFY ALL VOLUNTARY APPLICANT RESOURCE

CONTRIBUTIONS used to support the project. Describe the source of funds and amount. Include a statement that the use of the voluntary funds is consistent with the goals and objectives of this grant program. The applicant contribution may not include federal funds they receive from another agency. They may not use grant funds to pay consultants who are federal employees, or federally funded state employees such as OSHA 21(d) consultants or 23(g) compliance officers.

INDIRECT OR 10 PERCENT DE MINIMIS COSTS ALLOCATED TO THE BUDGET requires appropriate supporting documentation. Applicants must submit a copy of their approved negotiated Indirect Cost Rate Agreement (ICRA) with their application.

The effective dates in the ICRA must cover the entire performance period.

Applicants without an approved ICRA, and who have never had an ICRA, may include a 10 percent de minimis rate to their budget based on their Modified Total Direct Costs (MTDC) as described in 2 CFR 200.68 and 2 CFR 200.414. If allocating a 10 percent de minimis rate to their budget, applicants must provide their method for identifying and calculating the MTDC. All indirect or 10 percent de minimis costs are administrative costs for this grant.

THIS PROGRAM REQUIRES EVIDENCE OF AN ORGANIZATIONS NON-PROFIT STATUS.

State and local government-supported institutions of higher education are exempt.

Attach a legible and recent copy of one of the following documents:

• Internal Revenue Service letter recognizing the applicant as tax exempt under the Internal Revenue Code, 26 U.S.C. § 501(c)(3);

• State taxing body or Secretary of State letter certifying that the organization is a nonprofit organization operating within the state and that no part of its net earnings benefits any private shareholder or individual;

• Certified copy of the applicant’s certificate of incorporation or similar document that clearly establishes the nonprofit status of the applicant;

• Parent (state or national) organization’s proof of non-profit status listed above, and a statement from the parent organization that the applicant is a local nonprofit affiliate; or

• Comparable documentation to those listed above must support the non-profit status for Indian tribes and other tribal organizations.

D. MEETINGS, REPORTING, AND DOCUMENTATION

Grantees must participate in OSHA meetings and monitoring/observation visits, maintain training documentation, and submit quarterly progress reports. Applicants must include these activities in their work plan and show related costs in the budget proposal. OSHA uses the activities listed in the work plan to measure the grantee’s progress towards the work plan goals. These assessments allow OSHA to evaluate the grantee’s performance and to provide guidance to the grantee as needed. OSHA Instruction TED 03-00-002, “Administering OSHA Discretionary Grant Programs” establishes the requirements. Go to https://www.osha.gov/dte/sharwood/grant_requirements.html to view the document.

A GRANTEE ORIENTATION MEETING is mandatory and occurs early in the performance period at a location determined by OSHA. All applicants must budget for two staff members (one program and one financial) to attend this meeting. While an orientation meeting may occur at each OSHA regional office, applicants should budget the time and travel-related costs as an administrative cost based on travel to Chicago, IL.

GRANTEE REPORTING REQUIREMENTS include quarterly submission of financial and program progress reports to OSHA. Quarterly reports include a comparison of the planned activities to actual accomplishments, and may include proposed corrective actions, if needed. Quarterly reports are due no later than 30 days after the end of the quarter. The grant closeout report is due no later than 90 days after the end of the grant period. Personnel time and other costs related to OSHA meetings, reporting, and visits requirements are administrative costs.

https://www.osha.gov/dte/sharwood/grant_requirements.html

TABLE 3: GRANTEE REPORTING DUE DATES

Report Reporting Period Due Date

Quarter 1 10/01/2018 - 12/31/2018 01/30/2019 Quarter 2 01/01/2019 - 03/31/2019 04/30/2019 Quarter 3 04/01/2019 - 06/30/2019 07/30/2019 Quarter 4 07/01/2019 - 09/30/2019 10/30/2019 Closeout 09/30/2018 - 12/29/2019 12/29/2019

SF-425 FEDERAL FINANCIAL REPORT (FFR) is due 30 days after the end of each quarter showing grant expenses for that quarter. The closeout report is due no later than 90 days after the end of the grant performance period. No expenditures may be obligated to the grant during the closeout period.

THE OSHA 171, GRANTEE QUARTERLY PROGRESS REPORT, and progress narrative are due to the regional program staff within 30 days after the end of each quarter. The OSHA 171 is a quantitative report showing the date and location of the training session, the number of workers and employers trained, and training contact hours. A separate OSHA 171 is required for each type/tier of training conducted during the quarter.

The quarterly report includes a written self-analysis of the grantee’s progress towards meeting their quarterly work plan goals. The grantee must use training records for the quarter to identify successes, challenges, and shortfalls in meeting work plan goals.

When possible, the self-analysis shall provide quantitative and qualitative results. The analysis of level 1 training evaluations and level 2 trainee assessments must describe the effectiveness of the instructor(s), changes in the trainees’ knowledge/skill level, and the training’s influence on the trainees’ safety attitude and workplace practices. If the grantee recognizes a shortfall in achieving their work plan activities, the grantee must identify a plan to resolve the issues that prevented them from reaching their work plan goals.

The “Instructions for Preparing Grantee Quarterly Progress Reports” are on the back of the OSHA 171 and describe the reporting format. The narrative report must address the following:

• Quarterly activities completed and compared to the work plan;

• Training materials developed;

• Recruitment activities and pilot training completed;

• Training conducted, including type of training;

• Training evaluation and assessments conducted including results (levels 1 and

2);

• Successes and challenges identified;

• Corrective plans implemented to correct performance deficiencies; and

• Other activities accomplished.

The closeout report is a narrative stating the final analysis of the entire grant performance period and is due no later than 90 days after the grant ends. This cumulative report summarizes the grant activities by highlighting successes and problems. The report explains how the grant and grant activities enabled the grantee in accomplishing the work plan goals. The report must include a summary of the level 1 evaluations and level 2 assessments results. The grant closeout report is due no later than December 29, 2019, for grants ending on September 30, 2019.

SELF-CERTIFICATIONS must accompany the closeout report. The self-certifications must be on the organization’s letterhead and signed by the authorized representative. The grantee certifies that:

• Ineligible audiences did not participate in grant-funded programs or receive grant-funded materials; and

• Materials developed with grant funds are free from copyright infringements.

OSHA RESERVES THE RIGHT to implement special program requirements and may request additional documentation about grant activities as needed during the grant cycle.

Grantees must immediately respond to OSHA or DOL requests for performance and/or training impact evaluations relating to this grant program. Other special requests may relate to, but are not limited to, site visits; program, administrative, and performance data;

and interviews with grant personnel and participants.

E. SUBMISSION FORMAT

The grant application package includes forms and attachments itemized in the Application Checklist located in Appendix C. Use the checklist to verify a complete application package prior to submitting the application at Grants.gov. Attachments submitted as a part of the Grants.gov grant application must be either Microsoft Office or Adobe Acrobat (PDF) documents. Missing and incomplete documents may affect the viability of the application.

Attach required documents only. Do not include sample documents of training materials or training programs. The application summary, program abstract, technical proposal, resumes for key personnel, position descriptions for key vacancies, and budget support documentation are required documents. Other attachments may include a list of prior government grants and signed letters of commitment to the project.