Opportunity Notice S-84500-00016514.pdf

Liquor & Cannabis Commission 9079 SE McLoughlin Blvd.

Portland, Oregon 97222-7355 503-872-5000 800-452-6522 www.oregon.gov/olcc

Exhibit D Opportunity Notice

Best Value Analysis Process for Statewide Internal Auditing Services

Insert Date: April 3, 2026

To: Internal Auditing Services Contractors – Audit Category: Financial and Attestation

Opportunity Notice: Financial Audit of Oregon Liquor and Cannabis Commission (“OLCC”) Monthly Disbursements

Attached to this Opportunity Notice is a statement of work for your consideration.

Authorized Purchaser Issuing the Notice: Oregon Liquor and Cannabis Commission

(“OLCC”)

Authorized Purchaser Contact Information: Amy Simon Address:9079 SE McLoughlin Blvd, Portland, OR 97222 Phone: 971-990-9472 Email: amy.simon@olcc.oregon.gov

Due Date: a Contractor interested in this opportunity must submit its offer by April 17, 2026 at 5:00 PM.

Authorized Purchaser intends to award one Service Order Contract (SOC). The length of the SOC is estimated to be 2-4 months.

Authorized Purchaser Overview

Project Description

The Oregon Liquor and Cannabis Commission (“OLCC”) seeks a contractor to perform an accelerated Financial/Compliance Audit of monthly disbursements made to the Oregon General Fund, cities, and counties. This engagement validates accuracy, classifications, and source-of-funds requirements for all months from July 1, 2025 to present.

Questions and Clarifications Requests:

Questions and requests for clarifications must be submitted via the state eprocurement system OregonBuys, by April 15, 2026 at 8:00 AM. Official answers and clarification will be provided by me in writing, via OregonBuys, to all solicited Auditing Services Contractors.

Any oral communications will be considered unofficial and non-binding.

Submittal Content Requirements:

Submittals must include the following:

1. A detailed narrative describing your firms approach to the Project and accomplishing the tasks and deliverables.

2. A tentative project schedule that at a minimum includes the following:

a. Deliverable due dates;

b. Estimated number of hours to complete each deliverable required by the

Statement of Work and for those identified by Contractor, for each Key Person identified in #4 below; and

c. Total estimated cost to complete all deliverables.

3. A detailed narrative describing the experience, skills and knowledge your firm has, including subcontractors if used, as it relates to the services being requested.

4. A list of each of the Key Persons and any subcontractors to be assigned to this project. The list must at a minimum include the following information:

a. One (1) page resume of each Key Persons and subcontractors background, experience, expertise and training related to the specific work being requested;

b. Specific roles and responsibilities of each Key Person and sub-contractor;

and

c. Each Key Person and sub-contractor hourly rate, as per Exhibit H of the Price Agreement.

5. A statement of confirmation your firm has the ability to dedicate the staff listed above in #4 to this project within the specified timeframes.

6. A detailed narrative describing up to two (2) previous projects completed, preferably for Oregon State agencies or government entities, within the last three

(3) years, and for which the proposed Key Persons (#4 above) provided similar services to those described in the Statement of Work. Information provided must at a minimum include the following:

a. Client name, telephone number and address;

b. Contact name (project manager), telephone number and email address;

c. Description of services provided;

d. Dates services were provided; and

e. Staff assigned to the project, their project roles and work performed for the referenced project.

7. Contractor shall submit for each Key Person (sub-contractors included if used) a minimum of one reference for each of the pervious projects completed described above in #6. Contractor shall submit references on the provided Exhibit A to this Opportunity Notice.

Opportunity Notice BVA:

Offers received on or before the due date and time, will be reviewed by Authorized Purchaser. The firm offering the best value to the state will be selected based, in part, on the following criteria;

a. Demonstrated skill, experience and knowledge relevant to the services being requested; (35 Points Possible)

b. Proposed approach to the services being requested; (20 Points Possible)

c. Proposed cost; (10 Points Possible)

d. Availability; (25 Points Possible)

e. References; (10 Points Possible)

Authorized Purchaser reserves the right to include Contractor interviews as part of the BVA process. If Authorized Purchaser elects to conduct Contractor interviews, the top 2 Contractors with the highest first round evaluation scores will be included in the Contractor interviews. Contractor will be advised of the date and time for Microsoft Teams Contractor interviews.

Notice of Award:

Authorized Purchaser shall issue and send a notice of intent to award a Service Order Contract to all Contractors that submitted an Offer in response to this Opportunity Notice.

Protest of Award:

Pursuant to ORS 279B.410, an aggrieved Contractor may protest the award of the Service Order Contract. Contractor must submit its written protest to the undersigned within seven (7) days of the issuance of the notice of intent to award. The protest must state that Contractor is adversely affected because Contractor would be eligible for the award in the event the protest is upheld, because:

(A) All lower bids or higher ranked proposals are nonresponsive;

(B) Authorized Purchaser has failed to conduct the evaluation of offers in accordance with the criteria or processes described in the solicitation materials;

(C) Authorized Purchaser has abused its discretion in rejecting the protestor’s bid or proposal as nonresponsive; or

(D) Authorized Purchaser’s evaluation of bids or proposals or the contracting agency’s subsequent determination of award is otherwise in violation of this chapter or ORS chapter 279A.

The undersigned shall respond to all protests in a timely manner.

Sincerely, Internal Auditing Services SOC

Statement of Work Template

I. Tasks and Deliverables The Contractor shall review OLCC’s disbursement documentation for every month in the audit period, validate that only distilled spirits revenue was distributed, and ensure formulas and inputs align with OLCC source documentation. No full recalculation is required. Variance analysis will be conducted only when discrepancies are identified.

The audit includes internal control evaluation and recommendations to improve OLCC’s distribution model and oversight processes. Attestation work is not part of this engagement.

The following tasks and deliverables shall be completed by Contractor:

Task #1: Project Initiation & Planning

Deliverable #1.1: Project Plan Deliverable #1.2: Documentation Request List

Deliverable #1.3: Risk Assessment Summary

Task #2: Documentation & Controls Review

Deliverable #2.1: Process Summary Deliverable #2.2: Control Matrix

Deliverable #2.3: Validation Testing Plan

Task #3: Monthly Distribution Validation

Deliverable #3.1: Monthly Validation Results (July 1, 2025 - present) Deliverable #3.2: Exception List

Deliverable #3.3: Targeted Variance Analysis (as needed)

Task #4: Controls Assessment & Recommendations

Deliverable #4.1: Controls Evaluation Deliverable #4.2: Improvement Recommendations

Task #5: Reporting & Closeout

Deliverable #5.1: Draft Financial Audit Report Deliverable #5.2: Final Financial Audit Report

Deliverable #5.5: Executive Summary Presentation

II. Deliverable Schedule Estimated completion: 2-4 months. Contractor will propose a detailed schedule based on resources allocation and OLCC data availability.

III. Cost The Not-to-Exceed amount for this Service Order Contract is $200,000. Contractor shall bill monthly based on accepted deliverables. Any additional scope requires a written amendment. Contractor shall provide cost on provided OLCC Financial Audit Cost Excel spreadsheet attached to this Opportunity Notice post in OregonBuys.

IV. Contractor Qualifications Contractor must demonstrate experience with governmental financial/compliance audits, distribution/allocation processes, and accelerated project timelines.

V. OLCC Responsibilities OLCC will provide monthly disbursements documentation, distilled spirits revenue source files, system reports, relevant policies, and access to staff as needed.

VI. Acceptance Criteria Deliverables will be accepted when complete, evidence-supported, aligned with scope, and professionally prepared with actionable recommendations.

Exhibit A

Service Order Process Key Person Reference Form

Contractor Reference #1

Firm Name:

Address:

City, State & Zip:

Contact person:

Title:

Phone:

Email:

Contractor Reference #2

Contractor Reference #3