OPPORTUNITIES-DESCRIPTION.pdf

1. This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 124 E. 5441 Babcock Road STE 302, San Antonio, Texas 78240 for the procurement of the OLYMPUS GI ELECTRONICS SERVICE. The Government intends to solely negotiate with OLYMPUS GI ELECTRONICS SERVICE, Gastroenterology Endoscopy Lab operations, Olympus North America Electronic, 3500 Corporate Parkway Center Valley, PA 18034

2. Background and Requirement: This equipment proposed is the Olympus endoscopy equipment to maintain Gastroenterology Endoscopy Lab operations. Olympus scopes, video systems, monitors, accessories, and related electrical equipment necessary to fully support gastroenterology procedures at EL Paso VA Medical Center, 5001 N. Piedras St, El Paso, Tx 79930

3. The Contractor shall deliver, unpack, install, calibrate, test, and verify proper functioning of all equipment. The Contractor shall support repair services, shipping, training, and inventory requirements for the entire period of performance.

This equipment proposed is the OLYMPUS GI ELECTRONICS SERVICE. The contractor must be able to perform the following functions.

4. Performance requirements: The Contractor shall deliver, install, configure, repair, ship, train, and inventory all leased Olympus equipment as required to support clinical operations at EL Paso VA Medical Center, 5001 N. Piedras St, El Paso, Tx 79930

5. b) Delivery and Installation: Olympus shall provide loaners within 24 hours and cover all shipping costs. Repaired scopes will be returned to EL Paso VA Medical Center, 5001 N.

Piedras St, El Paso , TX 79930 and loaners will be returned within 10 working days.

c) Damage and Wear Guidelines: Contractor shall provide guidance distinguishing normal wear from damage and notify COR of any additional repair costs. Repairs will continue while resolution is reached.

d)Repairs, Loaners, and Shipping: Olympus shall provide loaners within 24 hours and cover all shipping costs. Repaired scopes will be returned to EL Paso VA Medical Center 5001 N. Piedras St, El Paso, TX 79930 and loaners will be returned within 10 working days.

e) Training: Contractor shall provide in-service training for new equipment and annual refresher training, including reprocessing literature for each model.

f) Inventory: Contractor shall conduct an annual inventory jointly with the COR or designee.

4 Upon arrival, the contactor must check in the Inspection & acceptance criteria:

Delivery, unpacking, installation, configuration, and calibration shall be completed during normal business hours unless otherwise authorized.

6. SPECIFIC INSTRUMENT REQUIRED: ELPVAHCS EL Paso Veterans Affairs Health

Care Center OLYMPUS GI ELECTRONICS SERVICE for the following:

• Olympus endoscopy equipment to maintain Gastroenterology Endoscopy Lab operations.

• Standardization to Olympus safe reprocessing practices.

• Reliable patient care, and uninterrupted clinical workflow.

• ELPVAHCS, ASU, 4th floor Main Building, 5001 N. Piedras, El Paso, TX 79930

7. If this is an item your business can provide, please respond to this Sources Sought Notice by 08:00 AM Central Time on Tuesday, 15 September 2026.

8. The intent of this notice is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon.

Interested contractors are requested to respond in accordance with the following:

a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

b. Please note that VA is particularly interested in determining the availability of Service

Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item.

c. Respond to this notice if you can provide these products listed in the table in the background and requirement section above. In the response, please cite your business size status.

d. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept gray market items.

e. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

9. Responses should include:

(1) Business Name

(2) Business Address

(3) Point of Contact

- Name

- Phone Number

- E-mail Address

(4) SAM UID Number

(5) NAICS code

(6) Business Size: SMALL or LARGE

(7) Type of Business: SERVICE DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.

(8) Letter stating OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment and/or services if applicable

(9) GSA/FSS Contract Number if applicable

All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

10. Send responses to Michelle Cunningham at michelle.cunningham@va.gov.

DISCLAIMER: THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE

QUOTES. However, Contractors may submit a capability statement, proposal, or quotation which shall be considered by the contracting officer whether to continue with the sole source procurement or to provide for competition. Due to technical issues, please allow additional time if you’re using electronic means.

Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.