OPPORTUNITIES-DESCRIPTION - Compressor Replacement.pdf

Sources Sought Notice

1. This is a Sources Sought Notice

a. The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

b. Although “proposal”, “offeror”, “contractor”, and “offeror” may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

c. Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as “proprietary” or “confidential”, intended to restrict distribution will not be distributed outside of the Government, except as required by law.

d. This Sources Sought Notice is issued by VISN 2 Contracting Office located at 3495 Bailey Avenue Building 3, 2nd Floor Buffalo, NY 14215 for the purpose of collecting information about a Daikin M1C Compressor Replacement at the Bath VA Medical Center located at 76 Veterans Ave, Bath, NY 14810. The VA is seeking to provide for this requirement as of July 1, 2026, to replace the damaged M1C compressor. The NAICS code identified for the requirement is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a Small Business Size Standard of $12.5 Million. This requirement is detailed in the Statement of Work section of this document.

2. Contractors that are able to meet the requirements in the attachment and possess and interested in performing these services, are encouraged to email a capability statement and full information to Jamie Boyar at Jamie.Boyar@va.gov

a. Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement examples of same or similar work performed at other facilities, SAM UEID, number and address, point of contract, and social-economic status.

b. If a contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then the contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

mailto:Jamie.Boyar@va.gov

The following information is required for determining procurement strategies and viability of sources:

1. Set aside requirements have limitations on subcontracting. This service is in Bath, NY. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

2. If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

3. How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

4. How many jobs of this nature, of this scope and this complexity have you performed in the past five years?

5. How many certified/licensed technicians does your company currently employ?

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify point(s) of contract for company, contractor SAM UEID number for size standard and socioeconomic verification in SAM, as well as for any intended subcontractors.

- Contractor shall provide two (2) to three (3) instances of past experience which demonstrates that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractor shall provide documentation of OEM qualified technicians.

- Contractor shall provide a listing of any teaming agreements that they indent to employ in the performance of this requirement, if awarded.

- Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

- Contractors shall include any relevant comments about the attachment(s) if applicable.

Below is the Limitation on Subcontracting – Certificate of Compliance Clause. Please complete this as part of your response.

852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7011(b), insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE

FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

[Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract.

Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement.

The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal.

The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:_________________________

Printed Title of Signee: ____________________________

Signature: ____________________________________________

Date: _______________________

Company Name and Address:____________________________________________________

STATEMENT OF WORK

A.1.1 GENERAL:

A. This firm – fixed requirement is for the replacement of an inverter compressor on a Daikin VRV Unit at the Bath VA Medical Center located at 76 Veterans Ave, North Service Room, building 17, Bath, NY 14810.

B. The period of performance shall be July 1, 2026 – July 31, 2026.

C. Contractor shall mobilize the personnel, tools, and equipment to the Bath VA Medical Center.

D. All work shall be performed by competent personnel, experienced and OEM-qualified technicians.

A.1.2 SYSTEM PREPARATION:

A. Contractor shall recover all refrigerants from the existing VRV system in compliance with EPA regulations.

B. Contractor shall disconnect electrical power from the VRV unit to ensure safe working conditions

A.1.3 COMPONET REPLACEMENT

A. Supply and install a new inverter compressor compatible with the existing Daikin VRV System

A.1.4 REFRIGERANT CHARGING

A. Supply 25lbs of new refrigerant (type per manufacturer specifications) B. Charge system to proper operating levels

B.2.5 TESTING AND COMMISSIONING

A. Verify proper operation of the newly installed components B. Perform system checks and ensure functionality meets manufacturer standards C. Conduct final walkthrough and operational check with the customer

.1.6 SCHEDULE

A. All on-site work shall be scheduled in advance with the VA

B. On-site service shall be performed during regular business hours from Monday – Friday 0:00am – 4:00pm (excluding Federal Holidays)

C. Mentioned below are Federal Holidays observed by the facility and the Contractor shall not expect access to the VA Facility or VA employees on these dates unless notified otherwise by the VAMC POC. Services are not to be scheduled on these days:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

*To include any other day the President declares as a Federal Holiday.