COMBINED_SYNOPSIS-SOLICITATION_OPM2616R0004_032816_rev2bh---.pdf

COMBINED SYNOPSIS/SOLICITATION

RFP OPM2616R0004

This is a combined synopsis/solicitation for a commercial service prepared in accordance with Federal Acquisition Regulation (FAR) in Subpart 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a SF 1449 will not be issued, in accordance with FAR 12.603(b).

The Solicitation number is: OPM2616R0004 and is issued as a Request for Proposals (RFP).

This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2005-87 dated March 7, 2016.

The North American Industrial Classification System (NAICS) code is 721110, and the small business size standard is $30 million. This procurement is solicited on a full and open basis to all qualified vendors.

In support of its mission, The U.S. Office of Personnel Management (OPM) needs to acquire up to five (5) multiple award Blanket Purchase Agreements (BPA) to the offeror(s) that represent the best value ‘tradeoff’ to the government. The contractor(s) shall provide all accommodations listed in the Performance Work Statement (PWS) with this solicitation under the resulting contract, see PWS detailed below. The period of performance will be one (1) base year and one

(1) twelve (12) month option period.

Offerors can e-mail requests for additional information and questions which will only be accepted at Barbara.Hansen@opm.gov and Nathalie.Snyder@opm.gov through 3 pm Eastern Daylight Time (EDT) April 05, 2016. Offerors are invited to submit their proposals to Barbara.Hansen@opm.gov and Nathalie.Snyder@opm.gov in response to this notice no later than 5:00 p.m. Eastern Standard Time (EST) on April 8, 2016, local, to the contracting office. Proposals submitted in either Word or Adobe PDF response to this notice shall include the solicitation number in the subject line and be signed, dated and submitted via email to Barbara.Hansen@opm.gov and Nathalie.Snyder@opm.gov.

Offerors are solely responsible for ensuring their offer is received at the designated place and time for receipt of offers.

Vendors not registered in the System for Award Management by April 5, 2016 will not be considered. Vendors may register with SAM by accessing www.sam.gov.

All Program dates that are currently identified within this RFP will be considered to be incorporated into the first BPA Call Order. If one vendor cannot accommodate all of the dates identified, the Government reserves the right to issue Call Orders to more than one vendor in order to fill requirement for all of the dates identified within.

mailto:Barbara.Hansen@opm.gov mailto:Nathalie.Snyder@opm.gov http://www.sam.gov/

NOTE: Communication with officials other than the contract specialist indicated above may compromise the competitiveness of this acquisition and result in the cancellation of the solicitation and/or exclusion of your proposal.

Performance Work Statement Training/Conference Space with Food and Lodging Accommodations

1.0 BACKGROUND

The U.S. Office of Personnel Management’s (OPM) mission is to ensure the Federal Government has an effective civilian workforce. In support of its mission, OPM offers leadership development courses and services to Federal, state, local and international governments. OPM’s Center for Leadership Development (CLD) has three well established leadership development institutes, the Federal Executive Institute (FEI) in Charlottesville, VA, the Eastern Management Development Center (EMDC) located in Washington, DC and the Western Management Development Center (WMDC) located in Denver, CO.

OPM also offers training around the globe.

OPM delivers over 500 open enrollment programs and courses a year for an estimated 20,000 government employees and individualized programs for over 120 government agencies. OPM’s open enrollment programs are designed to build the leadership capacity of employees as they progress from entry level leadership positions to the Senior Executive Service. Agency programs range from one time leadership-focused professional development opportunities to long term relationships involving leadership development academies. Refer to the OPM website at www.leadership.opm.gov for complete information on OPM’s programs, services and leadership development centers.

OPM leadership services are a revolving fund operation that obtains operational revenue exclusively from the tuition and fees charged its customers. Open enrollment programs are taught at the college and executive education levels with many accredited for undergraduate and graduate level credit. Currently, the courses and services are designed and delivered by its full time faculty and staff supported with the support of nearly 400 adjunct faculty and service providers.

OPM’s Management Development Centers (MDC) provides cutting edge, research-based, interagency Leadership and Management training to government professionals. MDC courses showcase knowledge, skills, and insights from the perspective of government leadership and are linked specifically to OPM’s Leadership Competencies and Executive Core Qualifications (ECQs). They are developmental in nature and are designed specifically for individuals working at defined levels of responsibility. The OPM mission here is to prepare talented individuals for high level responsibilities in government and to ensure that the U.S. public is served by a highly skilled and knowledgeable government. Most OPM courses taught for high level managers and leaders are recognized by the American Council on Education as having the equivalent content and rigor as similar courses taught in U.S. Universities. Courses of this nature are recognized as being the equivalent of two graduate level credits.

Custom programs are requested from agencies throughout the year. Open enrollment programs are scheduled and announced in an annual catalog and on the OPM website. New courses may be added and http://www.leadership.opm.gov/ existing courses may be dropped throughout the year in response to customer needs and demand for programs. A description of the services sought by OPM is explained in the following sections.

2.0 SCOPE

In support of its mission, OPM needs to acquire no greater than 5 vendors to provide training/conference space that provides overnight lodging accommodations, state-of-the-art training rooms, and food and beverages services for up to 55 Federal/contract personnel. In some instances, lodging only accommodations may be required. Property must be located within 25 miles of Charlottesville, VA.

3.0 APPLICABLE CONDITIONS

The contractor’s facility must be within 25 miles of the Charlottesville, VA area. This requirement allows for participants to maximize engagement in the course away from daily work life interruptions and network with other participants in an interagency environment while providing accessibility to the Federal Executive Institute in Charlottesville, VA. This requirement also limits noise disruptions of a large city and enhances the learning experience by affording participants a residential setting allowing time for evening team building activities and coursework. Furthermore, this setting builds upon the competency-based educational experience that is provided during the course delivery.

4.0 GOVERNMENT FURNISHED MATERIAL/INFORMATION

OPM will provide the contractor with a list of individual participants for reservations one week in advance of the course.

• Roster will contain full names of all participants

• Faculty will be responsible for making their own individual reservations

• Roster of participant names may change up until the date of the program

OPM will provide general classroom supplies, such as pens, name tags, tent cards, notebooks, and other student material specific to classroom learning.

5.0 SUMMARY OF REQUIREMENTS

The contractor shall be required to provide OPM with state-of-the-art training/conference space designed for a variety of learning approaches that support knowledge acquisition and action learning. The state-of-the-art training space must include and support overnight lodging accommodations, dedicated training space with easily movable furniture (ergonomic chairs and tables), at least five breakout rooms, and food and beverages services for up to 55 Federal/contract personnel for the training courses on dates specified below:

Program Arrival Departure Room Nights

Number of Rooms

Executive Development 5/8/2016 5/19/2016 11 36 396

USAID ELP #81 5/15/2016 5/22/2016 7 36 252

Women’s Leadership 5/22/2016 5/27/2016 5 36 180

TBD TBD TBD 11 36 396

TBD TBD TBD 5 32 160

TBD TBD TBD 11 36 396

TBD TBD TBD 11 36 396

TBD TBD TBD 6 32 160

Lodging Only Requirements:

USAID #81 5/1/2016 5/8/2016 7 34 238

Management Development:

Leading from the Middle 6/5/2016 6/16/2016 11 38 418

USAID LP #27 6/12/2016 6/24/2016 12 34 408

Once program dates are set, they will be firm and no adjustments of the dates by the contractor are allowed. OPM reserves the right to change or to cancel one or more scheduled offerings as needed

Although not identified above, the government may require rooms up to an additional twenty weeks.

These additional dates have not yet been determined.

There will be a maximum of 55 personnel (participants/faculty) associated with each program. Facilities must be accessible to and usable by participants in accordance with the Americans with Disabilities Act.

Contractor shall provide the following:

5.1 Logistical Support & Amenities:

• Property must provide onsite parking for all participants, staff, and speakers

• Must be prepared to provide loading docks or similar reception area for classroom material deliveries

• Must provide a dedicated storage area to store materials for items being shipped prior to, during, and between programs. Access to storage must be provided on the evening prior to each program o Facility must be able to receive course materials at the training location in advance of each course.

o Facility must have a secure holding location for storing advance materials sent by OPM prior to the class delivery.

o At the direction of OPM, facility must move the shipped materials from the storage room to the designated training room prior to the start of the delivery session.

• Must provide a business center that offers copying, internet access, and basic desktop applications for attendees to use at their personal expense.

• Must provide a business center that offers copying services for OPM faculty and staff to use;

billed to the master account (only upon approval from the OPM Program Director or Account Manager).

• Must be able to provide use of an on-site fitness center for all participants and faculty or make provision for use of a nearby facility.

5.2 Accommodations:

A. Lodging Accommodations – Check-in & Check-out:

• Property must be able to provide single-occupancy lodging, housing for up to 40 participants and 10-15 adjunct faculty and staff under one roof (i.e., no overflow property to be used), per program;

• Accommodations must be ADA compliant

• Participants and/or faculty must be able to check in on the evening prior to the start of a program.

• Participants and/or faculty must be able to have a late check out (after 1:00) on the last day of the program.

• Weekend lodging will be required for participants and/or faculty for when programs are delivered over consecutive weeks, not to exceed 4 consecutive weeks.

B. Individual sleeping room accommodations:

• Spacious Guestrooms to include:

o A minimum of 400 square feet o Seating area with sofa or chair for lounging

• All rooms need to be of equal quality

• Separate Workspace to include:

o Desk o Desk chair o Data port o Electrical outlet

• Quality linen o At least 250 thread count o Linen in like new condition, not worn, free of stains, hair, and debris.

• Rooms are clean and well maintained:

o Carpet and flooring in good condition and not worn or damaged o Walls free of damage and noticeable scuff marks, holes and paint chips o All furnishings and upholstery in sturdy condition and free of wear and defects.

o Bathroom faucet and fixtures in good working condition, free of damage.

o Mattresses and bedding are regularly checked for any signed of pest infestation with appropriate action taken, if necessary.

• Cable/satellite

• Flat screen color TV

• Free High-Speed Internet capable of supporting the number of participants referenced above

• Handicap Accessibility

• Phone feature: voice mail

• Alarm clock

• Coffee maker/tea service

• Individual climate control

• Iron and ironing board

• Hair Dryer in bathroom

• 24-hour room service

C. Hotel Requirements:

1. Onsite Parking

2. All rooms must be located at the same facility.

3. All bedrooms must be accessed from an interior hallway and not from the outside.

4. Facility must comply with all Federal, state, and local guidelines, regulations, and laws on accessibility, health, and safety.

5. Currently hold (and documented) a rating of three out of five stars or higher in one or more of the following quality rating standards:

a. Mobile Travel Guide

b. OAG Business Travel Planner

c. AAA

6. Any offeror planning to subcontract, participate in Joint Venture, or Contractor Teaming Arragement (CTA) is referred to page 15 of this RFP regarding that subject.

5.3 Training Room:

• One general session room (approximately 2,000 square feet) to comfortably accommodate up to 56 participants plus adjunct faculty. Set up must support up to seven (7) table teams /round of no more than six (6) participants per group with no seat facing the back of the room.

o Faculty table setup - two (2) each 6’ long tables at the back of the room with two (2) chairs per table with access to electrical hookups for laptops.

o Storage tables setup - up to two (2) each 6’ long tables on back wall of classroom for class sign-in and course materials.

o Small table at front of room for AV setup (LCD projector and laptop) if ceiling mounted projector not available.

o One (1) each 6’ long table along wall at front of room for materials o One (1) each flipchart easel with chart pads for each table group, plus one for instructor at the front of the room, with markers; up to eight (8) total.

• Ergonomic or cushioned chairs with adjustable settings, arms rests, and wheels is desirable.

• Well-ventilated classroom must be free from support posts or columns or other obstacles and provide unobstructed view of the projecting screen(s).

• Ability to post easel paper on walls by either push pins or tape is required.

• Individual/adjustable controls for lighting is required.

• Individual/adjustable controls for heating and air conditioning is desirable.

• Access to the classroom from 6:00 p.m. to 8:00 p.m. the night prior to a program and from

7:00 a.m. to 6:00 p.m. daily is required. Program staff and adjunct faculty must have access to the training space prior to the class in order to set up and test equipment.

• Training room and general session area must have wireless internet connection available for the duration of the program.

• Training room must be private with doors and floor to ceiling walls that block sound.

• Training room and designated breakout space must be reserved and to stay constant for the duration of program.

5.4 Audio-Visual and Information Technology Requirements:

• The training space must include audiovisual and information technology equipment to include:

o Portable or fixed projector capable of connecting to external laptops is required o Projector fixed to ceiling is desirable o Screen for projecting presentations/videos or TV monitors connected to computer for projecting is required.

o An adjustable and connectable sound system in classroom is required.

o Availability of a computer to connect to the audio and visual projection system is desirable.

o Slide advancer is desirable.

o One (1) each flipchart easel with chart pads for each table group, plus one for instructor at the front of the room, with markers; up to eight (8) total.

5.5 Breakout Room Space:

See Attachment A - Program Specific Breakout Room Requirements for the daily breakout room space requirements. Attachment A immediately follows the ‘End of the PWS’.

• Rooms must accommodate between 6-10 people at one time.

• Rooms must be private with a door and floor to ceiling walls to block sound.

• Room must have a table and up to 10 chairs.

• Breakout rooms must be available for setup and evening activities from 7:00 a.m. - 10:00 p.m. daily.

• One flipchart easel per room is required.

• Ability to post easel paper on walls by either push pins or tape is required.

• Individual controls for lighting is required.

• Room must have wireless internet access.

• Breakout rooms must be on the same floor as main training room and/or nearby or adjacent to the general session meeting room.

• Please see all attached Excel sheets identifying classes for specific numbers of breakout rooms and days needed per course.

• Breakout rooms must be compliant with ADA accessibility requirements.

5.6 Guest Relations:

• Must provide a dedicated Conference Planning Manager to serve as OPM’s main point-of-contact before, during, and after each event.

• Facility must accommodate individual participants’ special dietary requirements and work directly with the participant. Participants will be required to notify contractor of any special dietary needs in advance of the scheduled training session.

5.7 Meals and Break Services:

• Must be able to provide three buffet meals daily for all participants and contractors

(breakfast, lunch, and dinner) in a general dining room accommodating all guests.

• Must be able to provide refreshment break stations (during classroom hours) including a variety of beverages and snacks.

• All meals will include vegetarian options.

• Morning and afternoon break services will include healthy alternatives, as well as access to water, coffee, tea, etc.

• Break services can be served in an adjacent location and not in the classroom.

• Daily requirements are as follows:

o Five Day Programs:

• Breakfast (Buffet style) for 40-55 participants and faculty o Monday through Friday

• Lunch (Buffet style) for 40-55 participants and faculty o Monday through Friday

• Dinner (Buffet style) for 40-55 participants and faculty o Sunday through Thursday

• Break service for 40-55 participants and faculty o AM - Beverage service plus light snacks o PM - Beverage service plus light snacks o Monday through Friday o Nine Day Programs:

• Breakfast (Buffet style) for 40-55 participants and faculty o Monday through Saturday of Week 1 o Sunday through Thursday of Week 2

• Lunch (Buffet style) for 40-55 participants and faculty o Monday through Saturday of Week 1 o Sunday through Thursday of Week 2

• Dinner (Buffet style) for 40-55 participants and faculty o Sunday through Saturday of Week 1 o Sunday through Wednesday of Week 2

• AM Break service plus light snacks for 40-55 participants and faculty o Monday through Friday of Week 1 o Monday through Thursday of Week 2

• PM Break service plus light snacks for 40-55 participants and faculty o Monday through Friday of Week 1 o Monday through Wednesday of Week 2

5.8 Billing:

• Lodging and meals for up to 40 participants and program staff will be billed to OPM on a Master Accounts and paid based on actuals.

• Lodging and meals for up to 15 faculty will be billed to OPM on a separate Master Account and paid based on actuals.

• Lodging and meals outside the scope outlined above, and all incidentals and transportation will be paid by the individual participant or instructor.

• Individual participants will contact hotel directly regarding any special accommodations.

• OPM is Federal government tax-exempt.

• Provide itemized master invoice that identifies lodging/meal costs by participant/faculty member.

See billing clauses for additional information.

6.0 DELIVERABLES

6.1 Provide a state-of-the-art training space, breakout rooms, and lodging and meal accommodations for the scheduled dates listed above.

6.2 Conduct kick-off meeting within five business days after receipt of award to review requirements and discuss logistics.

6.3 Email floor layout of the training and breakout rooms two (2) weeks prior to each event.

6.4 Provide guest pre-registration confirmation to OPM program staff no later than 3 business days prior to the start of the scheduled training program.

6.5 Provide quality customer service commensurate of a three out of five stars or higher quality rating.

6.6 Participate in a 30 minute telephonic after action meeting at conclusion of agreement period with ten

(10) business days of final program.

6.7 Where specifically identified, vendor(s) will provide lodging accommodations only in lieu of Conference Space, meals and lodging

7.0 PERIOD OF PERFORMANCE

The resultant Blanket Purchase Agreements (BPAs) shall be for 12 months from the date of award, with additional TBD optional courses in months 13 to 36 after award.

8.0 PLACE OF PERFORMANCE

All work will be conducted at contractor’s facility within 25 miles of Charlottesville, VA.

9.0 TRAVEL

Not applicable.

10.0 AWARD TYPE:

The government intends to issue multiple Blanket Purchase Agreements (BPA) for training space, to include charges for audiovisual services. Expenses related to lodging and meals will be paid on “actual” participant numbers, not projections.

11.0 QUALITY ASSURANCE SURVEILLANCE PLAN

A. Background: The quality assurance surveillance plan (QASP) describes how OPM will monitor and evaluate contractor performance. This QASP describes in more detail how services will be evaluated and the consequences of performance below requirements. Contractor performance will be evaluated by OPM staff, customers, and participants attending the course or program. OPM performance scores are established each year in its performance plans. The success of OPM programs therefore is directly linked to the success of contractors providing or assisting OPM faculty and staff in the design and/or delivery of programs and services.

B. Purpose: The QASP describes the general level of performance that will be acceptable for each type of service listed in the solicitation. Specific performance objectives and conditions will vary according to the service delivery agreements negotiated with OPM customers.

C. Roles and Responsibilities of Contracting Officer and Contracting Officers Representative (COR) and OPM staff: The OPM Contracting Officer will award the contract for services to contractor(s) that best meet OPM requirements. The contract will include the specific services to be provided by the contractor, the location for delivery of service, the time and dates for the services, and the agreed to or set price to be paid.

The COR will provide on-site instruction to the contractor as needed and will monitor the delivery of courses or programs or observe the delivery of other services. Contractor flexibility in making adjustments in delivery of services is required and expected. Changes in the requirements of staff and customers may occur and may result in cancellation of an order and/or rescheduling of services. These changes will be communicated to the contractor by the COR or OPM staff managing the activity.

D. Acceptable Quality Levels and how performance will be measured:

Contract Service Area / Deliverable

Acceptable Quality Level (AQL)

Method of Measuring Quality / Monitoring Method

Incentive/Price Reduction

Provide a state-of-the-art training space, breakout rooms, and lodging and meal accommodations for the scheduled dates

Deadlines met, facilities, accommodations and meals provided as scheduled

Faculty feedback Positive/Negative Performance Evaluation

Conduct a kick-off meeting within five business days after receipt of award (to review requirements and discuss logistics.)

Deadline met;

Contractor(s) facilitates meeting

Meeting submittal date;

evaluation of the quality and content of the meeting by Program Director or Account Manager

Positive/Negative Performance Evaluation

Email floor layout of the training and breakout rooms two (2) weeks prior to each event

Deadline met E-mail confirmation by Program Director or Account Manager

Positive/Negative Performance Evaluation

Provide guest pre-registration confirmation to OPM program staff no later than 3 business days prior to the start of the scheduled training program

All guests accommodated on-site

Customer/partner agency feedback/notification

Positive/Negative Performance Evaluation

Provide quality customer service commensurate of a three out of five stars or higher quality rating

Deliver each residential training event with no more than 3 participant complaints per event

Customer feedback and program evaluations

Positive/Negative Performance Evaluation

Participate in a 30 minute telephonic after action meeting at conclusion of agreement period with ten

(10) business days of final program

Deadline met Meeting invite submittal date; evaluation of the quality and content of the meeting by Program Director or Account Manager.

Positive/Negative Performance Evaluation

END OF PWS

Attachment A

Program Specific Breakout Room Requirements

Class Title Start Date End Date Program

Days Breakout Rooms

Breakout Room Days

Notes

Executive Development

5/8/2016

5/19/2016

No training or breakout rooms needed over weekend

USAID ELP #81 5/15/2016 5/22/2016 7 8 4 Training room and breakout rooms needed for Saturday

Women’s Leadership

5/22/2016 5/27/2016 5 3 3 No training or breakout rooms needed over weekend

TBD TBD TBD 9 6 7 No training or breakout rooms needed over weekend

TBD TBD TBD 5 3 3 No training or breakout rooms needed over weekend

TBD TBD TBD 9 6 7 No training or breakout rooms needed over weekend

TBD TBD TBD 9 6 7 No training or breakout rooms needed over weekend

TBD TBD TBD 5 6 3 No training or breakout rooms needed over weekend

Lodging Only Requirements (no meals, no Conference space or breakout rooms for the programs/dates listed below):

Program Start Date End Date Room # Rooms Nights

USAID #81 5/1/2016 5/8/2016 7 34 238

Management Development:

Leading from the Middle 6/5/2016 6/16/2016 11 38 418

USAID LP #27 6/12/2016 6/24/2016 12 34 408

END OF ATTACHMENT A

INSTRUCTIONS / BASIS FOR EVALUATION

52.212-1 Instructions to Offerors—Commercial Items (OCTOBER 2015)

Applies to this acquisition

Addendum to FAR 52.212-1- Commercial Items (October 2015)

IMPORTANT DUE DATES:

1. Proposal Response Due Date

Questions/Additional information shall be received no later than 3:00 PM Eastern DaylightTime (EDT), 4/5/2016. Proposals submitted in response to this notice shall include the solicitation number in the subject line and be signed, dated and submitted via email to Barbara.Hansen@opm.gov and Nathalie.Snyder@opm.gov no later than 5 p.m. 4/8/2016.

Offerors are solely responsible for ensuring their proposals are received at the designated time and place for receipt of proposals.

Unless otherwise specified in the solicitation, proposal shall be submitted in either MS Word or Adobe format.

Technical and Pricing proposals MUST be in two separate volumes. Each of the parts shall be separate and complete, so that evaluation of one may be accomplished independently of and concurrently with the evaluation of the others. If your technical and price proposal is not submitted in two separate files, your response to this solicitation will be considered non-responsive and withdrawn from consideration.

Responsiveness. Only those proposals that fully meet all the requirements as outlined in the PWS and that respond to the Instructions to Offerors will be considered responsive, which will receive further consideration and continue in this procurement action. All Non- Responsive offerors will not receive any further consideration and will be eliminated from this procurement action.

2. Communications and Questions

All communications and questions concerning this solicitation including requests for clarification shall be made in writing to Barbara.Hansen@opm.gov and Nathalie.Snyder@opm.gov by the time/date identified above. All questions and OPM’s response will be answered and provided to all offerors via posting on www.fbo.gov. Same/similar questions will be grouped together for a single response Responses to questions will not reference the inquiring interested vendor.

mailto:Barbara.Hansen@opm.gov mailto:Nathalie.Snyder@opm.gov mailto:Nathalie.Snyder@opm.gov

Electronic submission of questions and comments shall be emailed to Barbara.Hansen@opm.gov and Nathalie.Synder@opm.gov.

For submission of questions and comments, refer to the specific text of this solicitation. Use the following header in the email subject line.

Subject: RFP No. OPM2616R0004 – Training/Conference Facility, Meals and Lodging Accommodations Services

Reference: RFP Section , Paragraph(s) , Page(s) .

As soon as an offeror is aware of any problem or ambiguity in the specifications, terms or conditions, instructions or evaluation criteria of this solicitation, they must notify the OPM Contracting Officer listed above.

Note: Communications with officials other than the OPM Contracting Officer / Contracting Specialist may compromise the competitiveness of this acquisition and result in the cancellation of the solicitation and/or exclusion of your proposal. All communications MUST be in writing and submitted via email to the Contracting Officer listed above.

3. PREPARING THE TECHNICAL PORTION OF THE PROPOSALS

(a) The offeror shall include in its quotation a discussion of the offeror's proposed technical approach to respond to the requirements in the performance work statement (PWS). Present clear and convincing evidence that you understand the scope of work as described in the PWS, and that your technical approach to accomplishing this work is sound. Include:

• A narrative describing your understanding of this requirement.

• A description of your technical expertise for meeting the requirements of this solicitation. Your narrative should, at a minimum:

• Indicate the initial plan to gain an understanding of OPM’s operations needs;

• Provide realistic time and staff hour and skill level estimates; and

• Describe your strategy for dealing with potential significant technical, administrative, or managerial problems that could arise, particularly those issues that impact deliverable deadlines.

(b) The offeror should describe its capability of meeting the required services as described in the Statement of Objectives.

Corporate/Team Experience The offeror shall summarize its corporate experience (including results) with providing state-of-the-art residential training facility contracts similar to this solicitation that the offeror has successfully performed in the past three (3) years. The information presented shall be in sufficient detail to describe the previous experience and effectiveness of the offeror in similar or closely related work, and to demonstrate the offeror’s current ability to accomplish the tasking in this solicitation.

This summary should include:

• Firm Experience: statement of the offering firm’s level of involvement, degree of success, number of resources and overall performance on efforts number of resources and overall performance on efforts involving the provision of state-of-the-art residential training facility similar in nature to the requirements of this project.

• Management Experience: statement of the level of involvement, degree of success, number of resources and overall performance on efforts number of resources and overall performance on efforts involving the provision of state-of-the-art residential training facility similar in nature to the requirements of this project, including the resume (s) of the management resources that will be responsible for this project.

• Experience of Available Resources: statement of the level of involvement, degree of success, number of resources and overall performance on efforts number of resources and overall performance on efforts involving the provision of state-of-the-art residential training facility similar in nature to the requirements of this project, including the provision of resumes of resources that will be available for this project.

The offeror shall demonstrate relevant past performance on contracts currently being performed or performed within the past three years beginning March 2013, or affirmatively state that it possesses no relevant past performance. The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to the instant requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will also consider the quality of the Contractor’s relevant past performance.

(c) Also include the following information for three (3) contracts and/or subcontracts for requirements as similar as possible to the current requirement:

• Name of contract or project;

• Contract Number;

• Role (Prime or Subcontractor);

• Sponsoring Organization or Company;

• Contract type;

• Period of Performance;

• Total Contract Value;

• Contract Manager and telephone number;

• Program Manager and telephone number;

• Project description, scope of work performed, services or products delivered;

• Major success or accomplishments, and

• Major problems, lessons learned, and solution(s) applied if applicable.

(d) If the offeror is proposing subcontractors, proposal responses shall include a Contractor Teaming Arrangement (CTA) between no more than two partners. A copy of the CTA Agreement must be provided in response to this solicitation. The CTA Agreement must contain all of the elements identified below and be in accordance with Federal Acquisition Regulations (FAR) 9.6 Contractor Teaming Arrangements. Specifically, the CTA Agreement shall:

• Identify the Team Lead and no more than one additional Team Member;

• Identify the Team Member who shall be exclusively responsible for performance and successful delivery of all requirements within this solicitation

• Team Lead shall not limit any rights of OPM to work directly with the other Team

Member CTA’s which are not in affirmative agreement with the above items are not in conformance with this solicitation and shall not be considered for award.

Subcontracting/CTA/JV is NOT required in order for an offeror to submit a proposal response, and/or be awarded a contract. However, offerors may consider subcontracting/CTA/JV’s that are in accordance with FAR and solicitation requirement stated herein as a means to more fully meet the requirements.

Rules concerning subcontracting: The Government considers the prime offeror and subcontractors as a single entity. Therefore, the prime contractor must demonstrate the capability of performing the required services. Post-award changes shall not be considered.

Rules concerning CTAs: The Government considers team members to be separate entities.

Therefore, the team members must demonstrate the capability of providing/performing the required products/services. However, the Team Lead commits to meeting all requirements of this solicitation and the proposed technical response. Post-award changes shall not be considered.

Rules concerning Joint Ventures: A Joint Venture is equivalent to a single entity and will be considered as one (1) company. Offerors proposing as a Joint Venture shall submit their agreement. Post-award changes shall not be considered.

(e) The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created. Files shall use the following Page Setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

• Each paragraph shall be separated by at least one blank line.

• A standard, 11-point minimum font size applies.

• Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

Proposal page limits are as follows:

• Technical Proposal – 15 pages maximum

• Price Proposal – no page limit – See/Complete Attachments 001 and 002 ‘Pricing

Spreadsheets for base year and option year’

(f) Proposals that exceed the page limits above will be considered non-responsive and will not be given any further consideration. Page numbers, headers and footers may be within the page margins ONLY, and are not bound by the font requirements. Company logos are prohibited with the exception of the Title Page. The page limits are applicable to graphs, tables, drawings and any other attachments submitted with the proposals and not specifically excluded by the solicitation. Any index, table of contents, glossary, company brochures, floor plans, menus, etc. will not be included in the maximum page limitation.

(g) Offeror(s) are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

(d) ADDITIONAL INSTRUCTIONS FOR PREPARING THE TECHNICAL PORTION

OF THE QUOTATION

(a) Proposals which merely offer to conduct the work in accordance with the requirements of the Government’s scope of work will be considered non-responsive and will not be given any further consideration. The offeror must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

(b) Evaluation of the technical portion of proposals will be conducted by a technical review committee in accordance with the evaluation criteria stated in FAR Clause 52.212-2, Evaluation - Commercial Items (Oct 2014) below.

4. INSTRUCTIONS FOR PREPARING THE BUSINESS PORTION OF THE

PROPOSAL

PRICE INFORMATION

Offerors shall submit Firm-Fixed Price proposal responses for the delivery of comprehensive residential training facility services. Offerors shall submit a detailed breakdown of prices for each deliverable. In addition, a summary total amount shall be furnished for the entire project.

The business portion of the proposal must contain sufficient information to allow the Government to perform a basic analysis of the proposed price of the work.

The detailed breakdown for each Offeror’s prices for each deliverable/Program Date shall be included in the Attached Pricing Spreadsheet. If you receive the message ‘Open Read Only Copy’ of the pricing spreadsheets – do so, and then rename with the name of your company at the end of the document name.

Pricing can then be inserted into the Excel spreadsheet to accompany your company’s proposal.

*Expenses related to lodging and meals will be paid on “actual” usage, not projected.

INFORMATION OTHER THAN PRICING DATA

The vendor shall submit sufficiently detailed information to permit the Contracting Officer and authorized representatives to evaluate the offer.

Unless otherwise stated in this solicitation, the information may be submitted in the offeror’s own format.

PRICING

The offeror shall clarify for each line item if the unit price represents the vendor’s published prices, or lower. – See EXCEL SPREADSHEETS Attachment 001 & Attachment 002 Pricing Spreadsheets – Base & Option year.

SPECIAL BUSINESS PROPOSAL INSTRUCTIONS

The Government anticipates that the work will be performed at the Contractor’s facility.

EVALUATION PROCEDURES:

52.212-2 Evaluation—Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, listed in descending order of importance, shall be used to evaluate offers:

Non-Price Factors

• Technical Capability - To be considered responsive and eligible for award, the offeror must meet ALL of the mandatory criteria listed in Performance Work Statement. Any proposal not meeting one or more of these criteria will be rejected and given no further consideration. OPM reserves the right to conduct an on-site inspection of offered facilities.

• Specified Dates - OPM anticipates making multiple awards against this solicitation based upon the offerors availability. Offerors can propose all or some of the specified dates dated based upon its availability. In the event multiple offerors propose the same available dates, OPM shall make a best value award decision in accordance with the solicitation to select the offeror that represents the best value through a fully conforming response.

• Relevant Past Performance - The extent to which offerors' relevant past performance (“scope”, “magnitude” and “complexity” ) demonstrates the likelihood of successful performance in delivering high quality services within scope of Performance Work Statement for the past three years that are directly relevant to this project. The Government will also consider the quality of the Contractor’s relevant past performance; and

Price Factor

• Price

Non price factors and past performance when combined are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. Basis for Award

The Government is conducting this source selection in accordance with the competitive negotiation source selection procedures contained in FAR Part 15.

The Government anticipates awarding competitively multiple Blanket Purchase Agreements to the responsible offeror(s)whose proposal represents the best value to the Government, price and other factors considered. Best value as defined in FAR Part 2, is the expected outcome of an acquisition that in the Government's estimation, provides the greatest overall benefit in response to the requirement. The Government will conduct a tradeoff analysis using the evaluation factors listed in FAR 52.212-2 - Evaluation—Commercial Items.

In performing its trade off analysis, the Government will assess the offeror’s relative strengths, deficiencies, significant weaknesses, and risks.

When conducting the evaluation for Relevant Past Performance, the Government may use information provided by the offeror in their proposals, as well as information obtained from other sources. Each offeror is responsible for ensuring that the information provided is thorough, accurate, and complete.

The Government reserves the right to evaluate proposals and award BPAs without discussions with the offerors. Evaluations may be based on the offeror’s initial proposal. Therefore, the offeror's proposal should contain the offeror’s most advantageous proposal from a technical and price standpoint.

2. Price

Price will be assessed for completeness and reasonableness. The Government may, at its discretion conduct a price realism Analysis for the limited purpose of assessing whether prices are 1) realistic for the work to be performed; 2) reflect a clear understanding of the requirements; and 3) are consistent with the various elements of the offeror’s technical proposal.

3. Relevant Past Performance

The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to this requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The

Government will also consider the quality of the Contractor’s relevant past performance.

Offerors with no past performance will result in an assignment of a neutral/unknown confidence rating, which will indicate neither a FAVORABLE nor UNFAVORABLE evaluation rating. In addition, if a Joint Ventures (JV) does not have any past performance as a JV or if the individual companies that comprise the JV do not have any past performance, then the JV will receive a neutral/unknown confidence rating. If the individual members do have past performance experience, then that performance will be evaluated on behalf of the Joint Venture. If the Joint Venture acts as the Prime, but has subcontractors, the subcontractor’s past performance (if there is any) will also be used in the evaluation.

4. Discussions

The Government will evaluate proposals and may award without discussions with offerors.

Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. Offerors may be given the opportunity to clarify certain aspects of proposals (e.g., the relevance of an offeror’s past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors, but not rising to the level of discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

5. Exchanges

Exchanges with offerors after receipt of proposals do not constitute a rejection or counter offer by the government

6. Final Proposal Revision (FPR)

If discussions are held with offerors in the competitive range, they will be conducted by the Contracting Officer (CO) in accordance with FAR Part 15. When the CO closes the discussion process, the CO will issue a request in writing, for FPR to all offerors remaining in the competitive range. Specific submission instructions for the FPR will be contained in the CO’s Call for FPR

FAR CLAUSES:

52.212-3 Offeror Representations and Certifications—Commercial Items (MAR 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

52.212-4 Contract Terms and Conditions—Commercial Items (Dec 2014).

Incorporated by reference.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items. (March 2016)

As prescribed in 12.301(b)(4), insert the following clause:

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL ITEMS (MAR 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

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