RFP_for_OCIO_PMO_Support.docx

Overseas Private Investment Corporation (OPIC) Combined Synopsis/Solicitation for Office of the Chief Information Officer (OCIO) Program Management and Oversight (PMO) Support

1. General Information/Description

This is a combined synopsis/solicitation for commercial Information Technology (IT) Program Management and Oversight (PMO) services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation document will not be issued.

This solicitation is a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2005-87).

This solicitation is also a Small-Business Set-Aside for Women-Owned Small Businesses (WOSB) eligible under the WOSB Program per FAR 19.15 and 13 CFR part 127. Only companies that are registered in SAM, are self-certified as WOSB concern in SAM, and have submitted documents verifying their eligibility to the WOSB Program Repository at the date of proposal submission may respond to this solicitation.

Award shall be made to the vendor whose proposal, conforming to requirements of this combined synopsis/solicitation, provides the best value to the Government. The associated North American Industrial Classification System (NAICS) code for this procurement is 541611 with a small business size standard of $15M in annual revenues.

The OPIC Contracting Officer (CO) intends to award a Time and Materials (T&M) contract for a contractors to provide PMO services to support the OCIO as described in the Performance Work Statement (PWS, Attachment A). Capable vendors shall submit proposals in response to this combined synopsis/solicitation following the instructions specified in both this solicitation and in Proposal Content and Format instructions (Attachment B). The Contracting Officer CO reserves the right to make an award without discussions.

2 Anticipated Level of Effort Required:

OPIC plans to procure at least 1.5 FTEs of support to perform this work at contract award. OPIC does not intend to establish an upper boundary of support to be procured but reserves the right to procure more support from the awardee as the OCIO budget permits.

3 Period of Performance*:

12 months from contract award with four sequential one-year options *In accordance with FAR 52.217-8 Option to Extend Services, should the Government opt for a 6-Month Extension of performance beyond any performance year, such extension will be at then-current rates.

5 Acquisition Schedule:

The acquisition schedule for this procurement is as follows:

6 Proposal Submission Instructions:

PROPOSALS MUST BE RESPONSIVE TO THE SOLICITATION AND CONTAIN ALL INFORMATION, CONTENT, AFFIRMATIVE STATEMENTS AND DOCUMENTS REQUIRED BY THIS SOLICITATION AND ATTACHMENT B. Proposals in response to this combined synopsis/solicitation shall be submitted by 5:00PM EDT on 4 November 2016. The Government reserves the right to decide whether to accept a proposal received after the deadline, depending on the circumstances surrounding the late submission and the time difference between the deadline and the time the proposal was actually received. The proposal shall be in compliance with all specifications and requirements detailed in this combined synopsis/solicitation and its attachments. Failure to do so may result in the Government deeming the submitted proposal as non-responsive and eliminating the respondent from consideration. The CO, Mr. George Sullivan, is the sole point of contact for this acquisition. Address any questions or concerns to him in writing via e-mail only to George.sullivan@opic.gov by 31 October 2016, 5:00PM EDT. No answers will be provided to questions submitted after that time, and no questions will be accepted or answered over the telephone. The CO will endeavor to answer all questions within one working day and will post all questions (inquirer’s identity redacted) and responses to FedBizOpps.

7 Provisions and Clauses:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following FAR provisions and clauses apply to this acquisition and are incorporated by reference:

1. FAR 52.219-30 – Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program.

2. FAR 52.204-7 System for Award Management (Jul 2013)

3. FAR 52.204-13 System for Award Management Maintenance (Jul 2013)

4. FAR 52.212-1 Instructions to Offerors–Commercial Items (Oct 2015)

5. A tailored version of FAR Clause 52.212-2 is included in its full text below. It is essential that all interested vendors read the below clause carefully.

FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) (TAILORED)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers within the context of the best value continuum: technical capabilities, past performance and price.

(a)(i) Evaluation criteria for proposal responsiveness and vendor technical acceptability:

(1) Proposal is responsive to the solicitation and contains all information, content and documents required by this solicitation and Attachment B.

(2) The technical volume provided demonstrates the contractor possesses the corporate and organizational expertise and knowledge required to perform the work detailed in Attachment A – Performance Work Statement.

(3) After reviewing the proposal for compliance with the two requirements above, the CO or evaluation team may find, at their sole discretion, any proposal not meeting one or both the requirements above to be either non-responsive to the solicitation and thus unacceptable and/or technically unacceptable. Either finding would relieve the CO and evaluation team of the need to review any other proposal contents.

(a)(ii) Evaluation of technical capabilities (Factor I):

The Government will assess any strengths, deficiencies, weaknesses and significant weaknesses detailed in the technical volume as detailed in Section 2.1 of Attachment B – Quote Content and Format and in the résumés of personnel proposed for support in the proposal. This evaluation will also include a risk assessment related to the potential for the vendor’s technical capabilities to disrupt schedule, increase cost or degrade performance.

Key Definitions:

· Strength - an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

· Weakness - a flaw in the proposal that increases the risk of unsuccessful contract performance

· Significant Weakness - a flaw that appreciably increases the risk of unsuccessful contract performance

· Deficiency - a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level OVERALL CAPABILITY AND RISK RATINGS: The following Capability and Risk ratings will be used for the overall ratings of Factor I.

Overall Capability Ratings

The overall Risk rating for Factor I will be one of the following adjectival ratings:

Overall Risk Ratings

(a)(iii) Evaluation of past performance (Factor II):

The Government will assess the recency and relevance of the past performance information provided in the vendor’s relevant fact sheets as detailed in Section 2.2 of Attachment B – Quote Content and Format. Based on this assessment, the Government will determine whether it has substantial, satisfactory, neutral, limited or no confidence that the vendor will successfully perform the required effort. The Government may consider information obtained through other sources, for example: Past Performance Information Retrieval System (PPIRS), Contract Performance Assessment Reporting System (CPARS), professional or personal contacts of members of the evaluation team who have knowledge of or experience with the bidders past performance, as well as the technical evaluators’ personal knowledge of or experience with bidders’ past performance. Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort. The vendor shall also provide references and information related to contracts on which it has provided similar or identical services, as described in Attachment B.

Key Definitions:

· Recency - a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant.

· Relevance - a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance OVERALL CONFIDENCE RATINGS: The overall confidence rating for Factor II will be one of the following:

Overall Confidence Ratings

(a)(iv) Evaluation of price (Factor III):

Vendors' price proposals will be evaluated to determine whether it is reasonable and realistic. A price that is excessively high or low may be considered unreasonable, and may receive no further consideration. A price based on a labor mix and rates that does not reflect an understanding of the requirements may be deemed unrealistic.

(a)(v) Weight of Evaluation Factors:

Factor I is weighted more heavily than Factor II. Factor II is weighted more heavily than Factor III.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

6. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Nov 2015) Offerors must complete annual representations and certifications on-line at https://www.sam.gov/portal/SAM/#1 in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

7. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (May 2015)

8. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Nov 2015) Clauses included by reference as part of FAR 52.212-5 include:

· FAR 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015)

· FAR 52.204-14 – Service Contract Reporting Requirements (Jan 2014)

· FAR 52.209-6 -- Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

· FAR 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

· FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755)

· FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126)

· FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

· FAR 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246)

· FAR 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212)

· FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

· 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212)

· FAR 52.222-50 Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627)

· FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

· FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

· FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

· FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Jul 2013) (31 U.S.C. 3332) Clauses included in their full text as part of FAR 52.212-5 include:

FAR 52.209-7 – Information Regarding Responsibility Matters.

(a) Definitions. As used in this provision— “Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

8 Key Qualifications A Vendor should only submit a proposal if the résumés proposed for the key personnel (i.e. the individuals who will provide the 1.5 FTE minimum of support procured) will demonstrate compliance with the following key qualifications:

1. A minimum of four (4) years of experience in the role for which they are being proposed;

2. A Bachelor’s Degree, or the accredited equivalent of a 4-year Bachelor’s Degree from a US college or university;

3. The minimum level of experience required to meet the key qualifications specified in the bidder’s labor category definition for the labor category under which the individual is being proposed 9 Attachments:

A – Performance Work Statement B – Quote Content and Format C – Relevant Fact Sheet D – Pricing Model

10 Point of Contact George Sullivan, Procuring Contracting Officer e-mail: George.Sullivan@opic.gov

Combined Synopsis/Solicitation OPIC-17-R-0003 9 image1.jpeg