SF 1449 cont..pdf

SF-1449 (cont.)

RFP OPEO-SOL-NDMS-2012

Table of Contents This table of contents is arranged in accordance with the policies and procedures prescribed in FAR Part 12.303

(a) Standard Form (SF) 1449 – Page 1

Table of Contents – page 3

(b) Continuation of any block from SF 1449 – Page 4

(1) Block 10 – N/A

(2) Block 18B for remittance address – N/A

(3) Block 19 for contract line item numbers – N/A

(4) Block 20 for schedule of supplies/services – See section D for the list of attachments

(5) Block 25 for accounting data – N/A

(c) Contract clauses – page 5

(1) 52.212-4, Contract Terms and Conditions—Commercial Items – Page 5

(2) Addendum to 52.212-4 – Page 5

(3) 52.212-5, Contract Terms and Conditions Required to Implement Statutes and Executive orders - Page 6

(d) Any contract documents, exhibits or attachments - Page 11

(e) Solicitation provisions – Page 12

(1) 52.212-1, Instructions to Offerors—Commercial Items – Page 12

(2) Addendum to 52.212-1 – Page 12

(3) 52.212-2 Evaluation Factors – Commercial Items – Page 15

(4) 52.212-3, Offeror Representations and Certifications—Commercial Items – Page 16.

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(b) Continuation of Blocks from SF-1449 are not applicable to this solicitation.

(c) Contract Clauses

1) FAR 52.212-4 – Contract Terms and Conditions – Commercial Items (FEB 2012)

2) Addendum to 52.212-4 are as follows:

The Statement of Work and Pricing Scheduled are incorporated as addenda. They can be found as an attachment in accordance with section (d) below.

FAR 52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the start of the period of performance through end of the period of performance.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

FAR 52.216-19 Order Limitations. Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than the negotiated guaranteed minimum, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $10M;

(2) Any order for a combination of items in excess of $10M; or

(3) A series of orders from the same ordering office within 0 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-

21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

FAR 52.216-22 Indefinite Quantity. (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the https://www.acquisition.gov/far/current/html/52_216.html#wp1115057� https://www.acquisition.gov/far/current/html/52_216.html#wp1115057�

Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the period of performance

(End of clause)

FAR 52.217-8 Option to Extend Services. (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor as few as 3 days prior to the expiration of the contract.

(End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract. (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor on the final day of the period of performace, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

(3) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (MAR 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

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_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

_X_ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jan 2012) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

_X_ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved] __ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and

(3)).

_X_ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Jul 2010) of 52.219-9.

___ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

___ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

_X_ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business

Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

___ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

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Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov

2011) (15 U.S.C. 657 f).

_X_ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C.

632(a)(2)).

___ (24) 52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned Small

Business Concerns (Nov 2011).

___ (25) 52.219-30 Notice of Set-Aside for Women-Owned Small Business Concerns Eligible

Under the Women-Owned Small Business Program (Nov 2011).

_X_ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O.

13126).

_X_ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X_ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

_X_ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

_X_ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

_X_ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496).

_X_ (34) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C.

8259b).

___ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG

2011) (E.O. 13513).

___ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

___ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (June 2009)

(41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L.

108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138).

___ (ii) Alternate I (Jan 2004) of 52.225-3.

___ (iii) Alternate II (Jan 2004) of 52.225-3.

___ (41) 52.225-5, Trade Agreements (MAR 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007)

(42 U.S.C. 5150).

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___ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

255(f), 10 U.S.C. 2307(f)).

___ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X_ (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

___ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

___ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

___(50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006)

(46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

_X_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

GS-07 (Administrative Assistant) $42,209

_X_ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment

(Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

_X_ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Sep

2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).

___(6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

___ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub.

L. 110-247).

___ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause https://www.acquisition.gov/far/current/html/52_232.html#wp1153230� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252� https://www.acquisition.gov/far/current/html/52_232.html#wp1153252� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252� https://www.acquisition.gov/far/current/html/52_232.html#wp1153351� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_232.html#wp1153375� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_232.html#wp1153445� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_233_240.html#wp1113650� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t05t08+2+3++%285%29%20%20AND� https://www.acquisition.gov/far/current/html/52_247.html#wp1156217� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t45t48+351+1++%2846%29%20%20AND%20%28%2846%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252� https://www.acquisition.gov/far/current/html/52_247.html#wp1156217� https://www.acquisition.gov/far/current/html/52_222.html#wp1160021� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_222.html#wp1153423� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_222.html#wp1148260� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_222.html#wp1148274� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_222.html#wp1155380� http://uscode.house.gov/� http://uscode.house.gov/� https://www.acquisition.gov/far/current/html/52_222.html#wp1155440� http://uscode.house.gov/� https://www.acquisition.gov/far/current/html/52_223_226.html#wp1183820� https://www.acquisition.gov/far/current/html/52_233_240.html#wp1120023� http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20� https://www.acquisition.gov/far/current/html/52_215.html#wp1144470� https://www.acquisition.gov/far/current/html/Subpart%204_7.html#wp1082800� or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JAN 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L.

110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46

U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

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(d) List of contract attachments:

Attachment 1 – Statement of Work

Attachment 2 – Pricing Schedule

Attachment 3 – Miscellaneous Documents

Attachment 4 – Past Performance Questionnaire

(e) Solicitation Provisions

(1) FAR 52.212-1 Instructions to Offerors – Commercial Items (FEB 2012)

(2) Addendum to FAR 52.212-1

Questions regarding the Request for Proposal (RFP)

Offerors may submit questions via email to the Contract Specialist, Brendan Miller, at Brendan.miller@hhs.gov. Only questions received by Monday, April 2, 2012 at 3pm EST will be answered. An amendment will be issued which will include all answers to questions received and any changes to the solicitation as a result of the questions received. Please use the solicitation number “RFP OPEO-SOL-NDMS-2012” in all correspondences referencing this solicitation.

Instructions for Submitting Proposals

A. General Instructions

Proposal Purpose and Obligations Offerors are requested to demonstrate their ability to perform the statement of work successfully through a written proposal. It is the Offeror’s responsibility to ensure the completeness of its proposal. Except as otherwise provided in this RFP, the evaluation of proposals will be conducted on the basis of information contained in the proposal, and the Government will not assume that an Offeror offers a product or possesses any capability not specified in the proposal. Offerors that fail to provide in their initial proposal all information required by this RFP may not be further considered, especially if the Contracting Officer determines that substantial revisions or addenda to the Offeror’s proposal would be required to permit initial evaluation or if the incomplete proposal appears to be due to a lack of diligence or competence of the Offeror.

HHS will rely substantially on the information provided by the Offerors to evaluate the proposals.

Offerors must follow the instructions set forth in this RFP, providing all requested information.

The HHS intends to make award based on the offeror’s initial proposal submissions. Offerors are advised that deviations from the requirements of the RFP will render the proposal unacceptable, unless: (1) the HHS elects to establish a competitive range in which the Offeror is included, and the Offeror revises its proposal to comply with the RFP as currently written.

Preliminary Inventory The Government will conduct a physical inventory of each proposal to insure receipt of the required documentation and information. Proposals submitted that provide too little information to preclude an informed initial evaluation will not be further considered.

Proposal Parts Written proposals shall be submitted in two distinct Parts respectively labeled as "Part I" and, "Part II", and submitted as two distinct, clearly labeled electronic files. Each proposal Part shall be further divided into sections as described. Part II shall be divided by Technical Approach, Management Approach, and Past Performance.

Formatting Proposal text must be formatted for 8 ½ by 11 inch paper. Minimum margins for top, bottom, and sides are (1) inch, excluding headers and footers. The font and print size selected shall make the quotation easily readable. Information may be formatted for single or double-sided sheets, but shall not exceed the applicable page limitations. The type color for all documents submitted (including charts and graphs) shall be black. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including pricing and other tables, while not subject to the margin and page size restrictions, shall use spacing and text that is easily readable. Information that exceeds the applicable page limitations will not be considered.

Proposal Content Part I: Price and Administrative Information. (no page limit) Part I shall address pricing and Administrative Information. The offeror shall include a Cover Letter and the information addressed below. The cover letter shall include, at a minimum, the offeror’s name, address, and point of contact with phone number and email address. There is no page limit for Part I.

. a. General Information Required

In Part I, Offerors shall use the Contract Pricing Table provided as part of this RFP. Each Offeror’s proposal shall also, as appropriate, disclose, describe, or submit the following information in Part I:

• Any pricing assumptions made in development of such proposal (pricing assumptions that deviate from requirements in the SOW will be regarded as deficiencies in the proposal);

• Contact information for the person most responsible for composing this proposal, including his or her name, telephone number and e-mail address;

Part II: Technical Approach, Management Approach, and Past Performance (50 page limit, not including addenda)

Factor 1 Technical Approach

The Offeror shall provide the information specified below for Technical Approach:

• Claims Payment: The offeror shall provide convincing evidence of its ability to

Reimburse claims at a minimum of $1,000,000. Offerors should provide convincing evidence of the highest level of offerors ability to reimburse claims. The offeror shall provide a cap which represents the amount of claims payments that the Offeror is willing to make to Providers on behalf of NDMS with reimbursement to follow.

• Claims Adjudication Process: The Offeror shall provide information regarding its proposed systems that will be used to adjudicate Medicare Part A and Part B and Medicaid format claims. The Offeror shall detail the proposed workflow for processing claims once received via fax or mail from providers. The workflow should outline how the Offeror intends to validate that the providers have not been barred from state or federal programs and how the Offeror intends to compare claims against previous claims adjudicated by other payers in order to prevent duplicate payment of claims. The Offeror shall name their network of partner(s) in which they will utilize for Medicaid format claims processing and shall detail how this network of partner(s) will be utilized.

• Provider Payment Processing : The Offeror shall detail how it will make payments to providers for adjudicated claims approved by the Government. The response should describe the payment techniques available and any vendor registration process required by the Offeror from providers. Please describe the content of a remittance advice and other communication to be provided by the Offeror to providers that will facilitate payment posting and reconciliation by providers. The Offeror should describe what documents will be submitted to the Government as proof of payment for reimbursement purposes.

• Data Access and Reporting: The offeror shall describe the content and format of any information regarding claims, remittance advices and payments that can be supplied to the Government in electronic format to facilitate tracking claim denial reviews and further investigation as needed.

• Customer Service and Communication Process: The offeror shall discuss its proposed customer service and communication process. The process should include at a minimum, describe how inquiries from providers will be tracked, serviced and escalated as needed.

The Offeror shall detail all other customer service techniques and tools it plans to implement to support the program

• Fraud and Abuse Prevention: The Offeror shall detail those steps that will be employed for Fraud and Abuse Prevention. Using the assumptions about access to patient lists and previous claims as outlined in the Statement of Work, The Offeror shall describe how these data sources will be combined with the Offeror’s own processes and tools to facilitate Fraud and Abuse Prevention before claim payment is made.

Factor 2 Management Approach The Offeror shall provide the information specified below for Management Approach:

• Management Structure: The Offeror shall identify its proposed management structure for this contract-- The Offeror shall provide a draft organization chart outlining the roles and resources which are planned to support the contract. As part of the management structure the offeror shall describe their staffing approach to expanding their solution to accommodate a large scale disaster or the possibility of multiple disasters requiring reimbursement services simultaneously.

• Key Personnel - The Offeror shall identify the key personnel it proposes to use in performance of this effort. The Offeror shall state the percentage of time these key personnel will devote to work on this effort, if less than 100% (i.e. the percentage of the person’s weekly work time that the Offeror expects will be devoted to this order). The Offeror shall provide in this section:

• Resumes of Key Personnel (to be included as addenda) – Resumes shall include experience related to the specific task the personnel will support, years of experience, degree(s), and other information pertinent to this effort. Each resume shall not exceed two pages. Resumes are excluded from the page limitations.

• Letters of Intent and Availability (to be included as addenda)– Letters of intent for any key personnel that are not currently employed by the Offeror. The letters shall include a subscribed statement by the identified person of his or her availability and intent to work on the order if an order is placed with the Offeror as a result of this RFP. Letters of Intent and Availability will not count towards the page limitation.

Factor 3 Past Performance The Offeror shall send the past performance survey (Attachment 2) to up to three references and have them submit completed surveys to the contracting officer via email prior to the date for submission of proposals. Offerors shall provide surveys to references for which they provided work similar in size, scope, and nature to that required in the statement of work as prime contractors or significant subcontractors, whether for Government or private entities. The surveys will not count towards the page limitation. The Offeror shall submit with its proposal the name and address of the firms to whom the questionnaires were sent. If the Offeror has no relevant past performance, it should state so in this section. Under this factor, the Government shall consider information made available in the questionnaires and may consider information from Government databases and other Government sources.

(3) FAR52.212-2 Evaluation—Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Approach

• Ability to perform claims reimbursement and adjudication in an efficient manner.

• Sound reporting process

• Ability to meet the needs of providers in a timely manner.

• Responsiveness to providers inquiries and resolutions of disputes

• Ability to reduce fraud and abuse in the reimbursement and adjudication process.

Factor 2: Management Approach o Ability to handle multiple disasters while adjudicating claims from multiple states.

• Demonstrated ability to implement sound management practices;

• Key Personnel, and their qualifications, including, but not limited to: experience, depth of work in the role, past work, and ability to commit to this project timeline;

• The depth, breadth, and scale of the offeror’s organizational experience with the proposed methodology/approach

Factor 3: Past Performance

• Record of conforming to contract requirements and to standards of good workmanship;

• Record of forecasting and controlling costs;

• Adherence to contract schedules, including the administrative aspects of performance;

• History of reasonable and cooperative behavior and commitment to customer satisfaction;

• business-like concern for the interest of the customer and ability to meet the customer’s needs and keep the customer informed of project status;

and

• Any other matter addressed in the questionnaire.

Factor 4: Price The Government will evaluate the Price Factor by examining the total price of each firm’s proposed line item prices listed in Attachment 2 – Pricing Schedule. The Government will total all CLINs prices together to determine the total price for all CLINS. The Government may determine that a proposal is unacceptable if the quoted CLIN prices are significantly unbalanced.

Technical Approach, Management Approach,, and Past Performance factors are arranged in descending order of importance. The non-price factors (ie, Technical Approach, Management Approach, and Past Performance), together, are significantly more important than Price. As the merit of proposals under the non-price factors become closer, Price shall become more important in any trade-off decisions.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract…