Onterris MSP DETC SS Justification.pdf

Sole Source Justification 1 Version A2021

SOLE SOURCE JUSTIFICATION FORM:

This completed form is to be submitted to PCU via the Request website as the first step in the Sole Source

Process.

Important! Consult the document “Sole Source Justification Guidance” for additional instructions.

TYPE OR CLEARLY PRINT ALL INFORMATION

Project Name: DETC System Maintenance Vendor name: Onterris Air Quality Services, LLC Vendor Address: 1909 Terrabella CT, Paso Robles, CA 93466 Select one: ☐Original X Modification CORE Vendor ID: VC00000000409002 PO or Contract Number (if this is a modification): PO FEDA 2027*1061

Describe the products and/or services to be procured and how they meet your needs. (This space is limited – provide a scope of work or specs as additional documentation)

Onterris Air Quality Services, LLC will work with Mobile Sources ETC staff to bring CDPHE’s DOIP, DFSCP, DR2365 Vehicle Evaluation database management systems, and Phone call records management system into cloud network alignment, and up-to-date with modern industry best practices.

List dates, agreement numbers and dollar amounts for any previously procured products or services from this vendor related to this project:

SensibleIoT, LLC: PO 2023*2604 & PO FEDA 2024*0430 Name change to: Montrose Air Quality Services, LLC PO FEDA 2026*0616 Name change to: Onterris Air Quality Services, LLC

Term of agreement:

(If multi-year, indicate the full term up to 5 years)

Start Date 07/01/2022 End Date 06/30/2027

If this is a modification, indicate the revised end date (if applicable). Revised End Date

Estimated dollar amount - life of the project (up to 5 years):

Dollar amount

$150,000.00

If a modification, complete the following:

Amount Increased

$40,000.00 Revised Total

$190,000.00

If a modification, state the reason(s):

Renewals are needed for maintenance, and add on work needs to happen (Phase 2) that is outside of the planned budget. The division needs to harmonize emissions test record transmission and DR2365 Vehicle

Evaluation database management systems into cloud network alignment to maintain critical business continuity for vehicle evaluations and vehicle registration continuity.

A. Criteria: Answer both 1 and 2.

1. There is only one Good or Service that will meet the needs of the State. Yes X No ☐

2. There is only one Vendor that can supply that Good or Service. Yes X No ☐

Sole Source Justification 2 Version A2021

If “NO” to either 1 or 2, answer 3 and 4, below.

3. The compatibility of equipment, software, accessories, or replacement parts is the paramount consideration and the items are only available from one vendor.

a. Is this a software package or other IT system and the existing system now requires only ongoing maintenance and support?

Yes ☐ No ☐

Yes ☐ No ☐

4. A sole supplier’s item is needed for trial use or testing. Yes ☐ No ☐

If “NO” to 1-4, above, this is not a sole source.

STOP

A formal solicitation is required. Complete a Purchasing Determination Form.

Submit all required documents via the PCU Request Site.

B. Explain in terms of 1 through 4, above, the basis for your identifying this as a sole source?

A sole source is justified in the instance that this is the only vendor - not what the program may determine to be the best vendor. Is this the only vendor? Explain (See form instructions)…

The Diesel Emissions Tracking systems were built in Visual Basic 6.0. Microsoft officially ended support for this technology over 14 years ago (April 8, 2008) posing a significant challenge in supporting the systems as they will not run on modern machines. With over 20 years of experience working with these antiquated programming languages, Onterris Air Quality Services, LLC has the unique knowledge and skill set to support these systems and provide a successful transition.

With both software and hardware experience, Onterris Air Quality Services, LLC will be able to migrate the existing VB 6.0 application from a desktop client app to a centralized web-based platform.

Transitioning to a web application will enable secure real-time data access from all locations via any web browser.

Onterris Air Quality Services, LLC also has extensive hardware and networking experience. Since VB

6.0 does not work on modern machines, Onterris Air Quality Services, LLC’s unique combination of hardware and software experience is critical to an effective transition of these applications. Having successfully performed multiple similar migrations in the past, and completed much of the work already, Onterris Air Quality Services, LLC is qualified and positioned to efficiently manage this project.

The potential components of the contract include the system redesign cost of $48,500, a $2,500 one-time hosting cost, and annual ongoing hosting and maintenance of $12,000 for five years. This totals $111,000 for redesign and maintenance of the system. A cost comparison with OIT is $155,000 for the system redesign and $69,500 annually for hosting and maintaining the system for five years. This totals $502,500 for redesign and maintenance of the system.

The sole source modification request is proposed due to the organizational and operational risk associated with the current system(s) that is/are not completely functional, or interfaced with other existing ETC data management functions. The division needs to harmonize DOIP, DFSCP, phone call data and DR2365 Vehicle Evaluation database management systems into cloud network alignment, and bring them up-to-date with modern industry best practices as quickly as possible to maintain critical business continuity for vehicle evaluations & emissions test record/vehicle registration continuity.

C. What makes this good or service unique to meeting your needs?

The skills of the contractor, their unique understanding of the system based on institutional knowledge that no longer exists due to employees no longer being with the state, and their ability to execute faster than any other contractor or the state’s OIT.

Sole Source Justification 3 Version A2021

This service captures, records & maintains motor vehicle test records, fleet inventories, & vehicle evaluation data required in statute and regulation for vehicle registration and IM Program management.

D. Is the Good or Service Proprietary (product or technology entirely owned by the individual/company and usually protected by trademark or copyright)?

Yes ☐ No X

E. What type of required, specific and exclusive experience, certifications, licenses etc. are possessed by this vendor that directly relate to the good or service to be procured?

With over 20 years of experience working with these antiquated programming languages, Onterris Air Quality Services, LLC has the unique knowledge and skill set to support these systems and provide a successful transition.

With both software and hardware experience, Onterris Air Quality Services, LLC will be able to migrate the existing VB 6.0 application from a desktop client app to a centralized web-based platform. Transitioning to a web application will enable secure real-time data access from all locations via any web browser.

Onterris Air Quality Services, LLC also has extensive hardware and networking experience. Since VB 6.0 does not work on modern machines, Onterris Air Quality Services, LLC’s combination of hardware and software experience is critical to an effective transition of these applications. Having successfully performed multiple similar migrations in the past, Onterris Air Quality Services, LLC is uniquely qualified and positioned to efficiently manage this project.

F. What research has the program conducted to justify this sole source?

We worked with OIT to develop a cost/price analysis to determine if they could do this work at a better rate and quickly to address the time sensitive nature of this project. Their price is higher for the project and their timeline will take longer. In addition, we tried to reach out to the original designer of the original system and they are out of business. There were also discussions amongst staff to determine if anyone could recommend a company that could work with the antiquated language used for the applications and this is the only company that was mentioned.

G. Do you have an actual or potential conflict of interest in this purchase?

(For example, is an individual from the Department or a family member affiliated with the vendor as an employee, board member, volunteer, etc.?)

Yes ☐ No X

If Yes: Please Explain. (This space is limited – please provide additional documentation if applicable.)

H. This Section is Required – You must answer “Yes” to at least one.

1. Did you compare prices/rates to established catalog prices or market prices? (If “Yes”, attach documentation)

Yes ☐ No X

2. Did you compare prices/rates to historical prices or rates for similar items or services procured in the past? (If “Yes”, attach documentation)

Yes ☐ No X

3. Did you conduct a cost/price analysis? (If “Yes”, attach documentation)

The Cost/Price analysis was completed & provided for the original approved Sole Source.

Yes X No ☐

Sole Source Justification 4 Version A2021

If No to #3 above:

4. Do you know if the cost is "fair and reasonable"? Yes ☐ No ☐

Demonstrate how you determined fair and reasonable prices/rates: Attach additional pages if required.

Division: APCD

Program: Mobile Sources

Program Contact Name: David Moreau

Phone: 303-744-0127

Program Manager: Steve McCannon

-------------------------- Procurement Use Only: --------------------------

Comments:

Approved: __________________________________________________________________________ Agency Procurement Director or Authorized Representative Signature Date

Posted on VSS? Yes X No ☐ If posted, original Intent to Sole Source VSS# __2027000033

If not posted or modified, Approved CDPHE Request #: _______________________________________

SOLE SOURCE JUSTIFICATION FORM: