Only One Source J Am Leica Confocal Microscope_KLM.pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION:

Only One Source

1. The critical or unique characteristics of the material or service which are mandatory for the intended use:

A service contract is needed for our Leica Confocal microscope This microscope is used for data collection across multiple projects and is a critical source of data collection for our projects.

2. Reasons why only the selected source can furnish the requirements to the exclusions of all other sources. Please include proprietary statements from vendor or patent number, if applicable:

Our Leica confocal microscope serial number 8110002658 can only be service by the OEM – Leica Microsystems Inc., since it is has proprietary parts and instrumentation that require technicians knowledgeable in its repair. Any 3rd party service providers would need to acquire parts etc from the OEM in order to do any repairs resulting in delays to our project timelines.

In addition acquisition of parts would likely not be available since they are under Leica’s exclusive control. Use of any other parts from an outside vendor would render our warranty null and void and may prevent us from being able to have the instrument properly repaired in the future.

3. Description of market research.

NAMRU Dayton is a research facility that uses many analytical instruments. They are selected for their unique ability to provide our scientists with the data we need to perform our mission.

We purchase state of the art instruments to provide the government the highest quality data that will be accepted by the research community and provide credibility to our institution. We are very familiar with proprietary instrumentation and are knowledgeable in their maintenance requirements Past experience with proprietary instruments such as our Leica confocal has shown us that service can only be provided by the OEM.

4. Quantity and dollar value

We want to acquire a Premium Care Service Plan which will provide:

-Unlimited service visits by Leica-Microsystems trained and qualified field service engineers -Unlimited Replacement service parts, components, or modules necessary for repairs, excluding consumables, 3rd Party parts An annual on-site Planned Maintenance visit, to ensure the system is performing to factory specifications.

-Unlimited access to expert Applications and Technology Support Center (M-F 8am-5P) -Biosafety Level 2 included -Software Updates -10% discount on non-contract related services

The service will cost yearly $13,414.00 and a 5% discount will be applied bringing the coverage amount to $12,743.30.

This amount is considered fair and reasonable based on our knowledge and experience with other types of instruments.

The quote is attached.

5. Delivery requirements.

The service contract is to cover our instrument from 4/20/2021 to 4/19/2022 for the base year.

And will provide 4 option years as follows:

Option year 1 4/20/2022 - 4/19/2023 Option year 2 4/20/2023 - 4/19/2024 Option year 3 4/20/2024 - 4/19/2025 Option year 4 4/20/2025 - 4/19/2026 These option years will be covered for the same dollar amount as the base year with a 5% discount being applied as for the base year.

6. Submitted by

Phone Date NAME : LCDR Taj King Technical Research Support Dept. Head Naval Medical Research Unit Dayton

7. Approved by:

Phone Date NAME : Dr. Karen Mumy Director :

Environmental Research Support Directorate Naval Medical Research Unit Dayton Authorized Representative

8. Approved by:

1263601153C Cross-Out

619.767.4769

NAME Phone Date Mike Pollnow Acquisition Specialist (Contractor) Science Acquisition Support Directorate | Naval Health Research Center michael.j.pollnow.ctr@mail.mil

619-553-7910

NAME Phone Date Agnes M. Ramos Contract Specialist Naval Health Research Center agnes.m.ramos.civ@mail.mil mailto:michael.j.pollnow.ctr@mail.mil mailto:agnes.m.ramos.civ@mail.mil