DEPARTMENT OF GENERAL SERVICES

Support Services Division

REQUEST FOR PROPOSAL (RFP)

NUMBER: 962-1029-27

FOR

ONLINE AUCTION SERVICES

RELEASE DATE: October 29, 2026

RESPONSE DUE: November 30, 2026, 5:00 pm

SUBMIT PROPOSAL TO: RFP COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Nesmith Despabiladeras

Phone: (707) 784-6322 nadespabiladeras@solanocounty.gov

Any proposer participating in this solicitation is required to have a vendor application on file with the County.

This application may be downloaded from the Solano County website at www.solanocounty.gov. Include the application with your proposal. The County will post any changes and information relating to this RFP digitally via OpenGov. Proposers are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this

RFP.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

ANTHONY L. TAVE, P.E.

Director General Services ALTave@SolanoCounty.gov

(707) 784-7902

DUSTIN D. LENO, MBA, A.A.E.

Assistant Director ddleno@solanocounty.gov

(707) 784-2781

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 www.solanocounty.gov https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.gov/ mailto:ALTave@SolanoCounty.gov http://www.solanocounty.gov/

TABLE OF CONTENTS

1. Introduction

2. Statement of Purpose

3. Scope of Services

4. Contract Duration and Funding Availability

5. Evaluation of Proposals

6. Award Notice and Acceptance Period

7. Protest and Appeal

8. Sample Budget Narrative

9. Electronic Proposal Submittal

10. ......................................................................................................... Terms and

Conditions

Attachments:

C - Exhibit C - General Terms 6_12_18

RFP NO.962-1029-27

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 3 of 25

1. Introduction

The purpose of this Request for Proposals ("RFP") is to define the County of Solano's minimum requirements, solicit proposals, and gain adequate information by which the County of Solano may evaluate the services offered by Proposers that fall within the Scope of Service/Project as further described in this RFP. The County of Solano, Department of Treasurer-Tax Collector, hereinafter referred to as the "County", intends to secure a contract with a qualified Proposer for Online Auction

Services.

1.1. Summary

The County of Solano, Department of Treasurer-Tax Collector, hereinafter referred to as the

"County", intends to secure a contract with a qualified Proposer to provide Online Auction Services.

1.2. Background

The County of Solano (County), through the Department of Treasurer-Tax Collector–

County Clerk, conducts tax sales of eligible tax-defaulted properties in accordance with applicable California laws and regulations. These sales may include residential, commercial, vacant land, and other real properties determined eligible for sale by the

County. The County is seeking proposals from qualified and experienced auction service providers to conduct online public auctions and provide related services on an as-needed basis.

The selected contractor will support the County in administering an efficient, transparent, secure, and accessible auction process that promotes public participation, facilitates competitive bidding, and supports compliance with applicable statutory and regulatory requirements. Services may include auction platform hosting and administration, property listing and marketing, bidder registration and qualification, bidder communications, auction monitoring, bid tracking, reporting, and post-auction administrative support. The contractor will coordinate with the County throughout the auction process and perform services in accordance with County direction, applicable laws and regulations, and the terms of the resulting agreement.

The County anticipates engaging the selected contractor on an as-needed basis, depending on the availability of eligible properties and the County’s operational requirements. The County does not guarantee a minimum number of auctions, properties, or volume of services during the contract term. The County intends to select a contractor with demonstrated experience conducting online real property auctions, the technological capabilities to support secure and reliable transactions, and the resources necessary to provide accurate reporting, responsive customer service, and professional auction administration.

1.3. Contact Information

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Nesmith Despabiladeras

Buyer

675 Texas Street

Suite 2500

Fairfield, CA 94533

Email: nadespabiladeras@solanocounty.gov

Phone: (707) 784-6322

Department:

Treasurer-Tax Collector

1.4. Timeline

The County reserves the right to adjust this schedule as it deems necessary. Notifications of any adjustments to the schedule will be posted here on OpenGov and Proposers will be emailed directly regarding any such updates or Addenda posted to this procurement.

RFP Issued October 29, 2026

Question Submission

Deadline

November 12, 2026, 5:00pm

Question Response Deadline November 19, 2026, 5:00pm

Proposal Submission

Deadline

November 30, 2026, 5:00pm

Contractor Selection Date December 9, 2026

Desired Contract Start Date January 1, 2027

2. Statement of Purpose

A. The County of Solano, on behalf of the Treasurer-Tax Collector, hereinafter referred to as the

“County,” is soliciting bids to procure Online Auction Services.

B. The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination (split bid) if deemed will be in the best interest of the County. The County will select the proposal that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily mailto:nadespabiladeras@solanocounty.gov tel:(707)784-6322

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 5 of 25 award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County.

C. Moreover, the County reserves the sole and independent right to award all proposed items to more than one vendor (multiple award contracts), if deemed in the best interest of the County.

If and where multiple award contracts are made, County departments/agencies may purchase goods from one or more awarded vendors.

D. Services and/or commodities to be rendered as specified within guidelines as provided by this

RFP in its entirety. This RFP details deliverables and terms and conditions as required by the

County.

E. In addition to the requesting department, other Solano County departments may utilize this contract (at the same terms and conditions) for similar work.

F. Proposers are responsible for checking the County's eProcurement Portal frequently for any current information and documents pertaining to this RFP.

G. Proposal shall be valid at least for Ninety (90) days after the RFP closing date.

H. Questions regarding this solicitation shall be submitted via the County's eProcurement Portal

Q&A feature no later than 5:00 pm on Thursday, November 12, 2026. Response to written questions will be posted via the County's eProcurement Portal no later than 5:00 pm on

Thursday, November 19, 2026. If there is a delay in posting responses, the proposal submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

I. Samples: The County reserves the right to require a bidder to furnish samples of any item within seven calendar days after the request is made. The samples must be furnished free of charge, be clearly marked “sample” with the Request for Proposal number, proposed item number, bidder’s name and address and delivered to the Purchasing Services Office. Samples will be evaluated to determine compliance with all major characteristics of the article indicated.

Failure of samples to conform to all such characteristics may be cause for rejection of the bid.

Failure to submit the requested samples may eliminate the bidder from further consideration for award. Samples will not be returned to bidder.

3. Scope of Services

3.1. Online Auction Services

General description of services required: Online auction platform: Secure website, property listings, auction scheduling, real-time bidding, bid history, system availability, and an accessible user interface.

Bidder registration and support: Registration, identity verification, bidder qualification, deposits where required, bidder instructions, and customer service.

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Property information and marketing: Posting County-approved property descriptions, photographs, maps, auction terms, inspection information, and required notices.

Auction administration and reporting: Bid tracking, auction results, bidder records, deposit reconciliation, transaction documentation, and reports to the County.

The selected firm, individual, or provider shall provide online auction services to the

Solano County Treasurer - Tax Collector - County Clerk (TTCCC) on an as-needed basis.

The provider shall conduct these services in accordance with all established federal, state, and local laws, regulations, ordinances, codes, or applicable governing directives.

3.2. Provider shall be responsible for the following duties:

A. Hosting online auctions as requested by the County for tax-defaulted parcels.

1. “Original” Auctions are typically scheduled on an annual basis in May and consist of 100 – 150 parcels initially listed for sale, with 10 – 20 being subject to auction.

2. Re-Offer Auctions are typically scheduled on an annual basis in June and consist of 1 – 10 parcels that did not sell at the original auction.

3. If these date ranges are unavailable, please clearly note this in the RFP response along with a listing of available dates.

B. The online auction site will ideally maintain a look and feel similar to the existing county website. Respondents should include screenshots or other samples in their RFP response that demonstrate the anticipated look and feel of a County

Auction. Respondents will be judged on factors such as ease of use, consistency, and the overall professional look and feel demonstrated by the anticipated design.

C. Provide an Account Manager responsible for coordinating the auction on the respondent’s site. Include the Account Manager's name and pertinent information in the RFP response, along with their hours of availability, means of contact

(voice call, e-mail, text, et cetera), and designated alternates, if available.

D. Provide a capability to link each parcel being auctioned to external data sources that can help the buyer identify and locate the parcel. This includes but is not limited to

1. Online mapping applications such as those provided by Google™, Bing™, SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 7 of 25

Apple™, and other similar service providers.

2. Parcel maps as provided by the County.

3. Parcel images as provided by the County

4. GIS links to the County Online GIS system.

5. Legal Descriptions as provided by the County

6. Disclaimers, disclosures, and any other relevant legal information provided by the County.

E. Providing formats and means for the transmission of auction information from the

County to the Respondent.

F. Providing site management tools and training if available. Convey training standards in the RFP response.

1. Ideal respondent will provide County staff tools and capabilities that allow direct access to auction parcel data for the entry of corrections, additional information, and the active management of a parcels auction status prior to the sale.

2. If respondent is unable to provide for County staff direct management of the auction, please provide a clear explanation as to what tools are available and the timeframe for their use. For example, if the County wants to add additional site photos and direct access tools do not exist, explain who the County would contact and the timeframe for completing the required action.

G. Provide robust reporting before, during, and after each auction.

1. Before the auction, reports should be available showing the parcels for sale and the pertinent information on them.

2. During the auction, reporting capabilities should be provided that allow viewing the auction as it happens.

3. After the auction, reports and/or archives shall be maintained that allow

County staff to view up to three years of prior auction activity.

4. Respondent should include in their RFP response clear articulation of reporting capabilities, including sample reports and screenshots if applicable.

H. The provision of fiscal collection services.

1. A means whereby the Respondent can collect and hold bid deposits on a per bidder or per parcel basis as directed by the County.

2. A means whereby the Respondent can refund bid deposits for all unsuccessful bidders.

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3. A means whereby the Respondent can collect and electronically transmit to the County the proceeds of all sales.

4. An ability to include in the final sale closing amount calculated County fees for the payment of transfer taxes, deed recording, and other specified costs; and the ability to collect payment for the total.

5. Respondent should include in RFP response specifics regarding acceptable forms of payment (ACH, Check, Wire, et cetera) for bidder deposits, refunds, and payments made to and from the County. Response should also include specifics for the timeline required for methods of payment and the anticipated timeline for processing bidder deposit refunds.

I. Provide a deed recording wizard or similar tool to expedite the bidder’s completion of a new deed to be recorded by the County on their behalf.

J. Providing marketing and other appropriate bidder solicitation services.

K. Providing insurance coverage as described in Exhibit C, item 7, of the County standard services contract. The County may request additional insurance or other accommodations be made if, at the County’s sole determination, it appears likely that the proceeds of an auction may exceed current insurance coverage.

4. Contract Duration and Funding Availability

The County intends to award one (1) three-year contract(s) with an estimated cost not to exceed $45,000, to the responsible proposer(s) whose proposal is determined to be the most responsive to the requirements of this RFP. The term of the resulting contract(s) will begin on or about January 1, 2027, and terminate on December 31, 2029.

The County reserves the right to renegotiate and/or renew/extend, subject to contractor performance and continued funding, for two additional one-year terms without a competitive bid process, representing a total contract term of no more than five (5) years at the sole discretion of the County, provided the County notifies the Contractor in writing of its intention to do so at least thirty (30) days prior to the contract expiration date. An extension of the term of this contract will be affected through an amendment to the contract. If the extension of the contract necessitates additional funding beyond that which was included in the original contract, the increase in the County’s maximum liability will also be affected through an amendment to the contract and shall be based upon rates provided for in the original contract and response.

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The funding or portions of this funding for the contract resulting from this RFP may be contingent upon the State budget; receipt of funds from and/or obligation of funds by the Federal government to the State and from the State to the County; and inclusion of sufficient funding for the services hereunder in the budget approved by the County’s

Board of Supervisors for each fiscal year covered by said contract. If such approval, funding, or appropriations are not forthcoming, or are otherwise limited, the contract may be immediately terminated, reduced or modified without penalty.

5. Evaluation of Proposals

Evaluation Committee: A County Evaluation Committee (CEC) will evaluate all proposals. The CEC will be composed of County staff and other parties that may have relevant expertise or experience.

The CEC will score and recommend proposals in accordance with the evaluation criteria set forth below. Evaluation of the proposals shall be within the sole judgment and discretion of the CEC.

If desired by the County, the top-rated firms scoring highest on the first round of evaluations may be invited for an interview and further rated. The County reserves the right to determine the number of proposers to be interviewed. The same evaluation criteria used for the proposal evaluation process will be used to rate the firms during the interviews. At the end of the interview process, the CEC will re-rank the firms to determine the best evaluated firm. The project manager and any key team members should attend the interview. The determination as to the need for interviews, the location, order and schedule of the interviews is at the sole discretion of the County. The evaluation interview panel may include representatives from the County and other agencies, but the specific composition of the panel will not be revealed prior to the interviews. The proposer must bear all costs incurred to attend.

If the evaluation process includes a two-stage approach to develop a short list of proposers that will continue to the final stage of oral interview and reference checks; the preliminary scoring will be based on the total points, excluding points allocated to references and oral interview. If a short list process is used for a solicitation, references shall only be performed on the short-listed proposers and the score is not included in the preliminary short list score. Only the proposers meeting the short list criteria will proceed to the next stage. All other proposers will be deemed eliminated from the process.

The County will select the proposal that presents the best value and is most advantageous to the

County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County. The County reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints and to award to a single or multiple proposers.

The evaluation criteria and their respective weights are as follows:

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Experience

Experience of the firm in the delivery of online auction services

• Credentials for services and years of service.

• Organizational background.

• Listing of principals.

• Resumes/biographies of personnel.

• Location of offices

• Experience in online auction services related to tax sales on tax-defaulted parcels.

• History of litigation, felonies, and bankruptcy.

• Experience performing tasks listed in the Scope of

Work of the RFP.

• Demonstrated financial soundness

Points Based 30

(30% of Total)

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2. Technical Experience

Work the firm has directly performed in online auction services

• Description of the auction site capabilities, including site management tools.

• Discussion of activities to be performed as described in the Scope of Work

• Approach to working with local governmental agency staff.

• Description of staffing and qualifications, including the percentage of time allocated to the Contract.

• Ability to link to external data sources that can assist the buyer in identifying and locating parcels

• Ability to create and maintain electronic reports.

Points Based 40

(40% of Total)

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3. Cost Proposal

• The Cost Proposal submitted to the County.

• The Cost Proposal shall specifically record the exact cost for each service to be provided on a per parcel basis.

• The Cost Proposal includes the additional cost if an amendment to the

Scope of Work is developed for a specific legislative issue to include, on an individual basis, other local government agencies located within the

County.

• The Proposer should indicate in the Cost

Proposal whether travel costs to California incurred by the Proposer are included in the Cost

Proposal or whether actual costs will be charged to the

County in addition to the annual amount in the Cost

Proposal.

Points Based 30

(30% of Total)

6. Award Notice and Acceptance Period

After the evaluation of proposals and final consideration of all pertinent information available, the

County will either reject all proposals or issue a written notice of intent to award the Contract to the highest rated responsive Proposer. The notice shall identify the highest rated proposal. The notice shall not create rights, interests, or claims of entitlement for the highest rated Proposer and all proposals may still be rejected.

The highest rated Proposer should be prepared to enter into a Contract with the County which shall be substantially the same as the Standard Contract included as an attachment to this RFP. The

Contract provided with this RFP is to be considered a sample and the County reserves the right to

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 13 of 25 add terms and conditions, deemed to be in the best interest of the County based on the selected proposal, during final contract negotiations.

If a Proposer fails to sign and return the Contract drawn pursuant to this RFP and final Contract negotiations within 14 days of its delivery to the Proposer, the County may cancel the award and award the Contract to the next highest rated Proposer.

7. Protest and Appeal

Any actual Proposer who wishes to protest the notice of intent to award a Contract may submit a protest. The protest must be submitted in writing to the Director of the General Services Department within seven (7) calendar days after such Proposer knows or should have known of the facts giving rise to the protest, but in no event later than seven (7) calendar days after the date of the notice of intent to award the Contract. All letters of protest shall clearly identity the reasons and basis for the protest. The protest must also state the law, rule, regulation, or policy upon which the protest is based. The Director of the General Services Department will issue a written decision within ten (10) working days after receipt of the protest which shall include the reason for the action taken and the process for appealing the decision. Proposers shall frequently check the County website and https://procurement.opengov.com/portal/solanocounty for any updates related to this RFP.

8. Sample Budget Narrative

(Note: The Budget narrative is the justification of “how” and/or “why” a line item helps to meet the program deliverables. The categories will change based on the proposed budget)

A. Personnel

1. Salary – Total: $55,396.00

Program Director currently oversees the program and will spend 100% of their time hiring, supervising and training staff. This individual’s annual salary is $26,596.00 and will be covered for the 12 months of the contract.

Program Coordinator will spend 100% of their time providing direct service to the participants (describe services). This individual’s annual salary is and will be covered for the 12 months of the contract totaling $22,000.00.

Program Assistant is a part-time assistant which will provide (describe services). This individual’s annual salary is $10.00 per hour for 20 hours a week for 34 weeks of the contract year totaling $6,800.00.

2. Fringes Benefits – Total: $18,629.00

FICA will be paid for all salaries: $55,396.00 x .0765 = $4237.79

Unemployment cost is $31,722.00 x 3 x .03 = $2,855.00

Retirement for full-time employees: $48,596.00 x .06 = $2,916.00 https://procurement.opengov.com/portal/solanocounty

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Health Insurance cost for full-time employees is the following:

Director: $357 x 12 months = $4,284.00

Coordinator: $365 x 12 months = $4,380.00

B. Operating Expenses

1. Travel – Total: $1,689.00

The staff is expected to travel around the county/State to visit sites, attend meetings and trainings/conferences, meet with county partners, visit families etc. The agency reimbursable rate is 0.445 and not the Federal rate of 0.585.

Program Director 300 miles x 0.445 = $134; Daily Subsistence $91.75 x 5 days = $458.75;

Total $593.00

Program Coordinator 200 miles x 0.445 = $89; Daily Subsistence $91.75 x 5 days =

$458.75; Total $548.00

Program Assistant 200 miles x 0.445 = $89; Daily subsistence $91.75 x 5 days = $458.75;

Total $548.00

2. Equipment Purchases – Total: $1,200.00

One computer package including printer, scanner, and Word Programs will be purchased. The computer will be based in the administrative office and will be used to develop and maintain client databases in addition to performing administrative work connected to this program.

3. Transportation - Total $5,280.00

Due to the lack of transportation services in the county, transportation is provided for families and children to participate in activities.

Gas: $100.00 a month x 12 months = $1200.00

Insurance: Automobile Liability per year for $1380.00

Repair and Maintenance: Routine Maintenance for Van (oil change, tires, etc.) as needed

$300.00

Van Rental for use of County Transportation Vans ($200.00 a month x 12 months) =

$2,400.00

4. Medical Supplies and Expense – Total $100.00

4 First-aid kits will be purchased in case of a medical emergency. 4 x $25.00 = $100.00

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5. Facility Expenses – Total $7,133.00

Monthly rent and utilities cost is necessary for the site location to provide the services and activities. The cost is pro-rated at 50% for Rent and Utilities because the Department of

Education contract covers the other 50% of the cost.

Rent: $600.00 a month (pro-rated 50% of usage) $300.00 x 12 months = $3600.00

Utilities: $300.00 a month (pro-rated 50% of usage) $150.00 x 12 months = $1800.00

Repair/Maintenance: $50 a month x 12 months = $600.00

Janitorial Supplies: $30 a month x 12 months = $360.00

Liability/Property Insurance: $1546.00 per year (pro-rated 50%) = $773.00

6. Other – Total $11,151.00

Meeting Supplies: to provide supplies for administrative meetings, workshops, etc. $75.00 x 12 months = $900.00.

Employee Training: to provide supplies for professional development and orientation for staff. $41.67 x 12 months = $500.00.

Dues and Subscriptions: to maintain memberships to organizations $10.00 x 12 months =

$1200.00.

Flex Funds: to provide financial support to participants, pay bills, and provide clothing, etc.

$91.66 per month x 12 months = $1100.00.

Office Supplies: including binders, file folders, printer paper, toner, staples, etc. $100.00 per month x 12 months = $1200.00

Phone and Internet Service: This service is needed to stay connected to funding sources, parents, community collaborators and staff $125.00 per month x 12 months = $1500.00

Postage: Includes mailing, postage of flyers, program announcements, fiscal reports, etc.

$100.00 x 12 months = $1200.00.

Printing: to include flyers, registration forms, handouts, workshop information, binding etc.

$41.67 x 12 months = $500.00.

Advertising: to include hiring notices, meetings, special events $50.00 x 12 months =

$600.00.

Sub-Contracting for Lawn and Parking Lot: to maintain the appearance and safety of the outside area of the organization $83.33 x 12 = $1,000.00.

Curricula Cost: (Name Curricula and population it will serve): $1200.00.

Snacks: provided for meetings, participants, etc. $70.92 x 12 months = $851.00.

7. Indirect Costs – Total $0

Please provide a percentage based on the agency’s cost allocation plan unless the agency is using the Direct Allocation Method.

Total: $100,000

9. Electronic Proposal Submittal

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9.1. Proposal Requirements: *

The technical proposal (excluding the cover letter, resumes, sample forms, financials, writing samples, and County forms) shall not exceed a total of 25 single-sided, 8.5” x

11”, numbered pages.

☐ Please confirm

*Response required

9.2. Federal Tax ID Number:*

Enter your Federal Tax ID Number

*Response required

9.3. Cover Letter:*

The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a period of Ninety (90) days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the County must sign the cover letter.

Address the cover letter as follows:

Solano County General Services Department

Purchasing Services

675 Texas Street Suite 2500

Fairfield, CA 94533

Attention: Nesmith Despabiladeras, RFP Coordinator

*Response required

9.4. Approach and Management Plan:*

This section shall provide the proposer’s proposed approach and management plan for providing the services. Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

If applicable, Proposers also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County. This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

*Response required

9.5. Team Member Qualifications and Experience:*

Proposer shall provide the qualifications and experience of the key team member(s) that will work on the project.

Emphasize the specific qualifications and experience from projects similar to this project for the key team members as evidenced by resumes. Key team members are expected to be committed for the duration of the

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 17 of 25 project. Replacement of key team members will not be permitted without prior consultation with and approval of the County.

Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

Supply three (3) References from Government Agencies and/or Firms of similar size as

Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Key_Team_Member_Reference_F...

*Response required

9.6. Agency References:*

The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years.

Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• Agency_Reference_Form_-_RFP...

*Response required

9.7. Staffing Plan:*

Proposer shall provide a staffing plan (by month) and an estimate of the total hours (detailed by position) required for preparation of the program tasks as outlined. Discuss the workload, both current and anticipated, for all key team members (if applicable), and their capacity to perform the requested services for the project, according to your proposed schedule. Discuss the approach for completing the requested services for this project within budget.

*Response required

9.8. Work Plan and Schedule:*

Proposer shall provide a description of how each task of the project will be conducted, this shall include identification of deliverables for each task and a schedule. The work plan should be in sufficient detail to demonstrate a clear understanding of the project. The schedule should show the expected sequence of tasks and include durations for the performance of each task, milestones, submittal dates and review periods for each submittal. Discuss the approach for completing the requested services for the project on schedule. The project is expected to commence no later than January 1, 2027 and all public meetings, draft and final documents fully completed by December 31, 2029.

*Response required

9.9. Cost Control:*

Proposer shall provide information on how project costs will be controlled to ensure all work is completed within the negotiated budget for the project. Include the name and title of the individual responsible for cost control.

https://government-project.s3.us-west-2.amazonaws.com/49299/2854777e-f01e-4b37-8215-fa16dc10f60f_Key_Team_Member_Reference_Form_-RFP_OG.pdf https://government-project.s3.us-west-2.amazonaws.com/49299/3ea1588a-f197-41ba-bc05-63a9d7fd3f1b_Agency_Reference_Form_-_RFP_OG.pdf

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 18 of 25

*Response required

9.10. ***Optional**** Additional Information:

Please provide any additional or relevant information that you would like to have considered by the County of Solano.

9.11. Budget:*

Proposer shall include a budget breakdown that accounts for the following: (a) the total dollar amount requested to complete the project, (b) any other resources, including in-kind, that will support the proposed project, (c) the number of anticipated hours and rate of the project manager and key team members per year. The estimated level of hours for other staff can be summarized in general categories.

*Response required

9.12. Detailed Budget:*

The amount budgeted for this contract is estimated at a value not to exceed $45,000 for the duration of the contract. Please download and complete the attached worksheet and upload here when complete. The proposed budget shall include the following:

A. A single agency line item budget (see Sample Budget Narrative) for the entire contract broken down by fiscal year..

B. Budget narrative utilizing a format similar to that shown in the Sample Budget

Narrative describing costs and detailing cost allocation methods utilized to prepare the budget.

C. A cost allocation plan that clearly differentiates between direct and indirect costs.

Agency to ensure the same costs have been treated as indirect costs have not been claimed or budgeted as direct costs, and that similar types of costs in like circumstances have been accounted for consistently.

D. (If Applicable) A federally approved negotiated indirect cost rate. If Agency does not have such a negotiated indirect cost rate agreement, the Agency may claim an indirect cost rate of up to 10% of modified total direct costs, provided the

Agency does not use the Direct Allocation Method for allocating indirect costs.

Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

• Sample_Budget_Form_OG_2025.pdf

*Response required

9.13. Detailed Documentation of Financial Resources:*

https://government-project.s3.us-west-2.amazonaws.com/49299/016b35f5-f974-421e-99c3-8991fd68a069_Sample_Budget_Form_OG_2025.pdf

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 19 of 25

The Proposer shall provide the following documentation of sufficient financial strength and resources to provide the scope of services as required:

A. The Proposer’s most recent independent audited financial statements for a fiscal year ended within the last 36 months.

B. In lieu of audited financial statements, the County may accept, on a case-by-case basis, o a current written bank reference, in the form of a standard business letter, indicating that the Proposer’s business relationship with the financial institution is in positive standing; or o Documentation disclosing the amount of cash flows from operating activities for the Proposer’s most current operating period. Said documentation must indicate whether the cash flows are positive or negative, and, if the cash flows for the most recent operating period are negative, the documentation must include a detailed explanation of the factors contributing to the negative cash flows.

*Response required

9.14. Non-Collusion Declaration:*

Non-Collusion Declaration

The undersigned declares: I am the authorized representative of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 20 of 25

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed.

☐ Please confirm

*Response required

9.15. Certification of Compliance:*

The proposer does hereby make certification and assurance of the Proposer’s compliance with:

The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America, The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and, The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP for Online Auction Services.

☐ Please confirm

*Response required http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 21 of 25

9.16. Solano County Reservations:*

County of Solano Hereby Reserves the Following Rights:

The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the

County, and not necessarily to the lowest Contractor. The intended award of Contract shall be made to the highest rated Proposer based on the evaluation criteria stated within the RFP.

Right of Rejection

The County reserves the right to reject any and all proposals, or to cancel this RFP in part or in its entirety.

The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

The County reserves the right to amend this RFP at any time. The County also reserves the right to cancel or reissue the RFP at its sole discretion.

Any proposal received which does not meet the stated pre-requisites of this RFP for

Online Auction Services, may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the RFP.

To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

To reject any and all proposals considered not to be in the best interest of the County.

To waive any and all minor irregularities in proposals.

To reduce or increase any specification, in whole or in part due to changes in budget allocations.

I declare under penalty of perjury under the laws of the State of California that I have read the above Reservations as stated by the County of Solano.

☐ Please confirm

*Response required

9.17. Drug-Free Workplace Certification:*

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 22 of 25

The contractor or grant recipient named on this proposal hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code

Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code

Section 8355(a)(2), to inform employees about all of the following:

A. The dangers of drug abuse in the workplace

B. The person's or organization's policy of maintaining a drug-free workplace

C. Any available counseling, rehabilitation and employee assistance programs

D. Penalties that may be imposed upon employees for drug abuse violations

3. Provide, as required by Government Code Section 8355(a)(3), that every employee who works on the proposed contract or grant:

A. Will receive a copy of the company's drug-free policy statement

B. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

CERTIFICATION

I, the official submitting this proposal, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this Certification, executed on the date of proposal submittal and in the

County below, is made under penalty of perjury under the laws of the State of

California.

☐ Please confirm

*Response required

9.18. Disclosure of Criminal and Civil Proceedings:*

Describe all ongoing and past civil and criminal proceedings within the last 10 years.

Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

Note: if no civil and criminal proceedings within the last 10 years, indicate here.

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 23 of 25

*Response required

9.19. Debarment Certification:*

By submitting a bid, offer, proposal, or quote to the County of Solano, and under penalty of perjury, I, the Proposer, hereby certify that the Prospective Contractor and its officers, directors, and employees:

• Are not currently suspended, debarred, or otherwise excluded from participation in any federally funded program;

• Have not been convicted of any offense related to the provision of federally funded goods or services, nor previously suspended, debarred, or declared ineligible for participation in such programs; and

• Are not aware of any ongoing investigations or circumstances that may result in suspension, debarment, or exclusion from participation in federally funded programs.

Prospective Contractors shall attach acceptable proof of non-debarment to this certification. Acceptable documentation includes:

• A current SAM.gov “Active” registration status showing no exclusions; or

• A printed SAM.gov “Entity Status” or “Exclusions” report.

This representation shall remain in effect throughout the term of any contract awarded.

If the Prospective Contractor becomes aware of any change in its debarment status at any time, it shall immediately notify the County in writing.

The Prospective Contractor authorizes the County to independently verify suspension and debarment status. False certifications may subject the certifier to criminal prosecution and administrative sanctions.

I certify that I am duly authorized to make this declaration on behalf of the company named above.

*Response required

9.20. County Contract - Proposer accepts all terms and conditions without reservation or any qualifications?*

If the proposer makes no qualifications to the Standard Contract or any additional terms provided, including any additional attachments or exhibits, then it shall be deemed that the Proposer accepts all terms without reservation or any qualifications. Proposers shall include a statement of acknowledgment that the

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 24 of 25

Proposer has reviewed the County of Solano Standard Contract, and any Special

Terms provided and has accepted it with or without qualification.

☐ Yes

☐ No

*Response required

When equals "No"

9.20.1. What qualifications (i.e., exceptions or conditions) are being requested by the Proposer?* If the Proposer takes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract and provided here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

[Note: Scope of Work and Budget Detail and Payment Provisions and Special Terms and Conditions for the contract, will be finalized during the contract negotiation process.]

*Response required

9.21. Signature Page: *

Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

• Signature_Page_RFP-OG.pdf

*Response required

10. Terms and Conditions

A. The County’s Purchasing & Contracting Policy Manual is fully incorporated into and made a part of this RFP by this reference and governs this RFP.

B. RFP Amendment, Cancellation, and Right of Rejection.

1. The County reserves the unilateral right to amend this RFP in writing at any time by posting an Addendum to the County’s bidding website. Proposers are responsible for staying up to date on the project by reviewing all notifications and Addenda released through the bidding website. Proposers shall respond to the final written RFP and any Exhibits, Attachments, and Addenda to the RFP. The County also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFP.

2. The County reserves the right, in its sole discretion, to waive variances in proposals provided such action is in the best interest of the County. Where the County waives minor https://government-project.s3.us-west-2.amazonaws.com/49299/5bc064ec-3368-46a8-8b54-c3ded90d6ec2_Signature_Page_RFP-OG.pdf https://content.solanocounty.gov/sites/default/files/2025-09/Purchasing%20and%20Contracting%20Policy.pdf

SUBMISSION DATE: Monday, November 30, 2026 5:00 pm Page 25 of 25 variances in proposals, such waiver does not modify the RFP requirements or excuse the applicant from full compliance with the RFP. Notwithstanding any minor variance, the

County may hold any proposal to strict compliance with the RFP.

C. Confidentiality. The County will retain a master copy of each response to this RFP, which will become a public record after the award of a Contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law under Government Code section

7920.000 et seq. Proposers may clearly label part of a submittal as "CONFIDENTIAL" if the

Proposer agrees to indemnify and defend the County for honoring such a designation. The failure to have so labeled any information shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the County, the County will notify the Proposer of the request and delay access to the material until seven (7) working days after notification to the Proposer.

Within that time delay, it will be the Proposer’s duty to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.