OneTimePurchaseRFQ.docx
DOCX document 31 KB Posted
- Attached to
- Cedar Creek - Concrete
- Solicitation number
- ARFQ 0310 DNR1600000085 1
- Issued by
- Grant County, West Virginia
About this file
This is a Request for Quotation issued by the West Virginia Purchasing Division on behalf of the West Virginia Department of Natural Resources, Parks & Recreation, and Cedar Creek State Park for a one-time purchase of ready mix concrete. The solicitation seeks 55 yards of ready mix concrete with specifications of a 5-bag mix with fiber and 3500 psi strength, with #57 natural aggregate. The concrete must be delivered to Cedar Creek State Park located at 2947 Cedar Creek Road, Glenville, West Virginia 26351 within 30 working days of receiving a purchase order or notice to proceed. No specific response date, bid opening date, or award date is identified in the document.
Contract award will be made to the vendor providing the specified concrete at the lowest overall total cost, with pricing to include all shipping and delivery charges on a free-on-board destination basis. Vendors bidding equivalent products must provide manufacturer description and model numbers on the pricing page. Unacceptable items may be returned at vendor expense with no restocking charge, and vendors must either arrange return within five days or reimburse the agency for return delivery costs. Vendor defaults include failure to provide items meeting specifications, failure to comply with applicable laws and regulations, and failure to remedy deficient performance upon request, with remedies available including immediate contract cancellation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A - pricing page.xlsx | XLSX spreadsheet | |
| Vendor Preference Certificate.pdf | ||
| Purchasing Affidavit.pdf | ||
| Final_ARFQ_0310_DNR1600000085_1_ARFQ_FORM.PDF | ||
| TCA.pdf |
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Text version
REQUEST FOR QUOTATION
Ready Mix Concrete
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of WV DNR, Parks & Recreation, and Cedar Creek State Park to establish a contract for the one time purchase of 55 yards of ready mix concrete.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Item” means ready mix concrete as more fully described by these specifications.
2.2 “Pricing Page” means the pages, contained in WV OASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 Fifty five (55) yards of ready-mix concrete, 5 ½ bag mix with fiber
3.1.2 3500 psi conc. #57 Nat
3.1.3 [Contract Item #2 – List item being purchased]
3.1.3.1 [Contract Item #2] must be [insert certification or standard].
3.1.3.2 [Contract Item #2] must be compatible with [insert compatibility requirements].
3.1.3.3 [Contract Item # 2] must [insert other requirements].
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page by entering the Unit Cost and Extended Cost, Unit and Extended Cost must include shipping charges. Vendors bidding “or equal” products must enter the Manufacture’s Description and Model Number in the column provided. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within 30 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at Cedar Creek State Park, 2947 Cedar Creek Rd., Glenville, WV 26351.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
Revised 10/27/2014
File details come from the government source that posted it. Updated .