Scope_of_work_ _bid_information_sheet(ON-13-Food-Bid-1SEP13-30NOV13).pdf

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Request for proposal

Food Service Supplies The Oneonta Job Corps Academy (OJCA) and Education & Training Resources (ETR); located at 21 Homer

Folks Avenue, Oneonta, N.Y. 13820, are desirous of a fully insured supplier to submit a bid on the federally funded project mentioned herein; and if successfully awarded the subject contract, to satisfactorily perform the following work project according to the established criteria contained within same. Bidders must have a “Dun

& Bradstreet” (DUNS) number to be awarded a federal contract and provide documentation of such. Bidders must be registered in “System for Award Management” (SAM) before being awarded a federal contract and provide documentation of such. Final bids are due to this center, not later than 23 AUG 2013 at 4:00 PM.

Point of contact for this project is the Purchasing Department. They can be reached via email at scott.thompson@etrky.com

Scope of Work

1. Vendors are needed to provide and deliver food service items for the 291 +/- students of the Oneonta Job Corps

Academy.

2. All vendors must completely fill out, sign and return the “Food Service Supplies Bid Information Sheet” found on page two of this scope of work with their proposal.

3. All vendors must use the OJCA “Food Service Supplies Bid Sheet 1 SEP 2013 – 30 NOV 2013” (Form# “BID-1”) for individual pricing of Food Service Supplies, and submit it electronically in the provided Excel format to:

scott.thompson@etrky.com, All other required items can be submitted by fax, mail or sent electronically.

4. All items are to be bid as written. When a specific brand name and model/style is requested-DO NOT substitute another product. Substituted items will not be considered in this bid.

5. All materials are to be delivered to our location at 21 Homer Folks Ave, Oneonta NY 13820, by the successful bidder

(s).

6. All deposits for any item must be included in the unit price. A separate charge for deposits will not be honored.

7. No Fuel/Delivery/Freight charges will be honored.

8. Selection of the vendor (s) will be based on the lowest Fee-For-goods pricing for each item, from vendors that comply with this scope of work. This is NOT a single source procurement.

9. Please see attached link for obtaining a DUNS number and registering with the SAM http://fedgov.dnb.com/webform https://www.sam.gov/portal/public/SAM/

10. If there is a tie on a line item price, the item will be awarded to the vendor that submitted their complete bid electronically first.

11. Please quote items that are routinely stocked by your company, or that can be delivered in our normal delivery schedule (5 days).

12. Please only quote items that you can supply for the duration of the period of service.

13. Any substitution of a product on a delivery must be at the accepted bid price, and must be a product that is of equal or greater quality.

14. NO DELIVERIES will be accepted between 11:30 and 12:30 make sure your drivers are aware.

15. Do not ship “back orders” for items that did not ship with original order.

16.Bids must include a copy of your business license (if applicable), current W9 & our vendor acknowledgement form-completely filled out and signed (available as a downloadable form).

Submit bids by mail to: Education & Training Resources

Oneonta Job Corps Academy

ATTN: Procurement Office

21 Homer Folks Ave

Oneonta, NY 13820

Submit bids electronically by Email to: scott.thompson@etrky.com

Submit bids by Fax to #607-431-1511. (Please confirm receipt of all Fax’s sent)

*Award is contingent upon U.S. Department of Labor Regional Approval.

http://fedgov.dnb.com/webform https://www.sam.gov/portal/public/SAM/

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Food Service Supplies Bid Information Sheet

(ON-13-Food-Bid-1SEP13-30NOV13)

OFFER TO: Education & Training Resources (ETR), Attn: Purchasing Department, Oneonta Job Corps Academy, 21

Homer Folks Avenue, Oneonta, N.Y. 13820

In compliance with the Bid Provision, Scope of Work, Terms & Conditions, and other specifications contained in this

RFP, the undersigned hereby proposes to provide the materials listed for the center.

Bid Price for period 1 SEP 2013 – 30 NOV 2013:

The Rates herein are no higher than would be for any other customer, either commercial and/or agencies of the

United States Government, for similar services.

*Please use the OJCA “Vendor Food Bid Sheet 1

SEP 2013 – 30 NOV 2013” (Form# “BID-1”), for pricing food items.

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Above rates include necessary labor, transportation, and supervision required to accomplish Scope of Work. Any additional charges for service or product that are not included in the above items will be listed below:

Requested Payment Terms (e.g.Net 30, Net 15, etc.): ________________________________________

Submitted by:_____________________________ Company name & Address: ______________

Signature: ________________________________ __________________________________

Date: ____________________________________ __________________________________

Duns#:_____________________________ Phone #: ____________________________

Vendor signature above signifies the understanding that the following applies:

FAR 52.209.5 and 6 (certification regarding debarment) applies to this SUBCONTRACTING

PURPOSE

FAR 52.222-41 (Service Contract Act) also applies to this SUBCONTRACTING PURPOSE

All of ETR’s terms & conditions/applicable FAR clauses located at our website: www.etrky.com

FAR 52.204-9 &10 (Subcontractor Government reporting) http://www.etrky.com/