Request for Qualifications

For

On-Call Professional Architectural and Engineering Services

Bid Number: 20331 (REBID #1)

Commodity Code(s):

15010, 22020, 30678, 30642, 90610, 90525, 90607, 90625, 90640, 90627, 90629, 90652, 90656, 90693, 90735, 90926, 90930, 91843, 91819, 91815, 92517, 92531, 92538, 92528, 92546, 92567, 92561, 92535, 92537, 92551, 96121, 95815, 96114, 96248

Guilford County Purchasing Department

Truist Building

201 West Market Street

Greensboro, NC 27401

PROPOSAL SCHEDULE

(Note: The dates below are subject to change)

Request for Letters of Interest and Qualifications

For

On-Call Professional Architectural and Engineering Services

Bid Number 20331 (REBID #1)

Advertisement Date

August 26, 2026

Non-Mandatory

Pre-Proposal ZoomGov Meeting

September 2, 2026, at 10:00 A.M., Eastern Time

Last Day for Questions

September 8, 2026, at 2:00 P.M., Eastern Time

Proposal Due Date

September 18, 2026, at 2:00 P.M., Eastern Time

I. Project Description

Guilford County is seeking Letters of Interest from qualified architectural and engineering firms to provide on-call professional services for the planning, design, bidding, construction administration, and construction inspection of various upcoming County infrastructure and other municipal capital improvement projects.

Letters of Interest will be accepted for the broad disciplines listed below. Each discipline includes examples of the types of services that may be requested; however, these examples are intended for illustrative purposes only and are not all-inclusive. Interested firms are to apply to their areas of expertise and technical skillset; it is not expected to apply for each example of services, nor to both disciplines. Firms that wish to apply to multiple types of service only need to submit one letter of interest.

Engineering Architecture

Structural Engineering Planning and Programming

Civil Engineering Interior Design

Mechanical Engineering Renovation and Adaptive Reuse

Geotechnical Engineering Sustainable and Resilient Design

Preliminary Design Studies Building Systems Coordination

Design and Design Review Construction Phase Services

Construction Administration and Oversight

Surveying and Mapping

Commissioning

Cost estimating and Life-cycle Costs

Hazardous Material Testing

Construction Material Testing

Environmental and Regulatory Compliance

II. General Information

A Non-Mandatory Pre-Proposal ZoomGov Meeting will be held on September 2, 2026, at 10:00 A.M., as instructed below. You may join the ZoomGov Meeting from your computer, tablet or smartphone

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III. General Scope of Work

It is the intent of the County to select an on-call list of qualified firms using a qualifications-based selection process to provide these services on an as-needed basis. Selection criteria will include, but is not necessarily limited to, qualifications of the firms proposed project team, demonstrated experience and expertise in the field of interest, submittal completeness, the firm’s resources and capacity, ability of the firm to work in partnership with

County staff, management, and other consultants and contractors who may be part of a project, and the ability of the firm to respond in a timely manner to any issues that may arise. This is not a design-build solicitation; this is a qualified RFQ vendor list for case-by-case individual projects.

The list shall be effective for a period of two (2) years with an option to extend for additional one-year periods, not to exceed two additional years, or a maximum of four (4) total years from the effective date of the list.

Selection by the County for the on-call list is not a guarantee that any firm will receive a project. As projects arise, the County shall review the firms on the list and determine the most qualified firm to perform work on a specific project. The County makes no guarantee of a specific volume of work or a total contracted amount arising from this solicitation. Additionally, the County makes no guarantee that the quantity of work (whether measured in monetary terms or otherwise) will be distributed equally or in accordance with any other specific criteria among the firms on the list.

These On-Call services may involve facilities that could require adherence to DHSR guidelines and are a general-purpose service within the given capabilities of the applicant. Projects may occur across a variety of County facilities, including but not limited to detention centers, health-related centers, social services buildings, courts, financial centers, technical facilities, and agricultural facilities. Work may involve interior, exterior, and site/ground construction or repair, as well as engineering and architectural study data.

Guilford County hosts several properties that require 24/7 repairs, design improvements, as well as proposed structures that the County has an interest in purchasing or designing from the ground up. A majority of the

County-owned structures are commercial-grade buildings, ranging from one level to seven levels, in addition to a few residential properties. Many of which have some forms of retaining walls, basements, curtains, vehicle infrastructure such as parking decks, garages, sally ports, and tunnels.

Firms shall provide a separate submittal for each discipline for which they wish to be considered. Firms should tailor their submittal to provide the most information as to their qualifications, personnel and experience in the work areas specified.

While it is the County’s intent to utilize the list for capital improvement projects over the four (4) year period, the

County reserves the right to issue separate solicitations for specific projects when it is determined to be in the

County's best interest to do so. In such cases, all firms currently included on the list would be invited to participate. The County also reserves the right to include firms that are not included on the list resulting from this solicitation.

The County reserves the right to accept qualification-based submittals from new firms at its discretion and, upon evaluation, add new firms to the list if it is determined to be in the County's best interest. New firms shall be defined as those firms that express an interest in working with the County and do not receive or decline an invitation to submit a qualifications package in response to the County’s original request.

Firms selected must be willing to work with other firms on the list, if required by the County, to successfully complete a project.

Selected firms shall agree to provide information regarding changes in ownership, operation, or personnel to the

County in a timely manner. The County, upon evaluation of information received, reserves the right to remove a firm from the list.

Upon selection of a firm for a particular project the firm and the County shall negotiate and agree on the scope of work, responsibilities, and compensation for the project, after which work authorization for the project will be executed by the firm and the County.

All information and materials submitted in response to this solicitation shall become the property of Guilford

County and shall be subject to the provisions of the North Carolina public record laws.

IV. Criteria for Selection

A. Experience with government project delivery in the Public Sector for discipline submitted;

engineering, architecture, construction, construction testing, cooperation with other firms etc.

25%

B. Experience working on facilities licensed by the Division of Health Service Regulation

(DHSR)

15%

C. Proximity to, and familiarity with, the area where the project will be located. This includes the ability to recruit local labor to execute the work 15%

D. Ability to execute work comparable to the size, complexity and scope included above 30%

E. Adherence to cost and schedule on previous projects 15%

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V. Bid Requirements for Electronic Events

1. All Respondents who plan to submit a proposal must register in the Guilford County’s Vendor Self Service

(VSS) System. Instructions to register as a Vendor, update registration and submit bids/proposals are available at: https://www.guilfordcountync.gov/our-county/purchasing/vendor-self-service-vss-program.

2. Electronic responses should be made through Guilford County’s Vendor Self Service automated bidding system at: https://guilfordcountync.munisselfservice.com. For best results, use Chrome as your web

Browser. Click on Vendor Self Service and use the arrow button in the top righthand corner to Login and submit your bid response. Click on the Bid Number to open it, then Click on Create Bid and follow the instructions for each tab. All responses must be submitted electronically by the event date and close time.

There will be NO EXCEPTIONS. The system cannot accept late submittals.

3. All questions pertaining to this RFQ must emailed to the Guilford County Purchasing Department at

DG_Purchasing@guilfordcountync.gov in accordance with this event schedule. The bid number and title of the project must be referenced in the email. Each question asked will be answered for all Respondents to view by way of an Addendum and posted in the automated bidding system. No question will be considered after the Q&A close date and time. NO EXCEPTIONS. Please note it is the Respondent’s responsibility to review all questions, answers and attachments prior to submitting their response.

4. Respondents are responsible for checking the event for any addendums prior to completion and submission of their response. Addendum acknowledgement and requirements, if any, must be included in each submittal.

5. No information regarding proposed feed is to be included in responses. However, to complete the items portion of a submittal in Vendor Self Service, open the items tab and only enter a dollar ($1.00) in the online bid response.

6. To complete an electronic submittal, be sure to click the “Submit Bid” button. Your response will not be part of the submitted responses until submitted via the “Submit Bid” button.

7. Respondents are strongly encouraged to submit their proposal with all required documentation at least twenty-four (24) hours in advance. The County will not be responsible for any technical difficulties that may arise and result in the inability to submit.

8. To receive future notification, you must be registered as a Vendor in the Guilford County’s Vendor Self

Service System under Commodity Code 15010, 22020, 30678, 30642, 90610, 90525, 90607, 90625, 90640, 90627, 90629, 90652, 90656, 90693, 90735, 90926, 90930, 91843, 91819, 91815, 92517, 92531, 92538, 92528, 92546, 92567, 92561, 92535, 92537, 92551, 96121, 95815, 96114, 96248. Please note, Vendors registered under the selected commodity code prior to the opening of this event will receive electronic notification(s) of the activity regarding changes made to the event; however, it is your responsibility to view the event for changes and updates https://www.guilfordcountync.gov/our-county/purchasing/vendor-self-service-vss-program https://guilfordcountync.munisselfservice.com/ mailto:DG_Purchasing@guilfordcountync.gov

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

In order to facilitate the analysis of responses to this RFQ, all Respondents are required to prepare their proposals in accordance with the instructions outlined in this section. To be considered for selection, upload your proposal into the

County’s Vendor Self Service System and submit all required supplemental information electronically. No information regarding proposed fees is to be included in responses. Proposals should be prepared as simple as possible and provide a straightforward, concise description of the Respondent’s capabilities to satisfy the requirements of this RFQ. All pages in your response shall be properly formatted and provide the following basic information:

Failure to fully execute and return all required supplemental information and attachments as outlined under

Qualification and Submission Requirements, Tab 1-6 may result in a Provider being deemed non-responsive. Please make sure that you sign and have notarized where noted!

Tab 1: Letter of Interest (Cover Letter).

1.1 Include why your firm should be selected, include any unique qualities which you feel make your firm well suited to perform the work.

Tab 2: Organization Skill Chart

2.1 Provide an organizational chart showing the proposed firm structure, including key roles and reporting relationships that will interact with Guilford County. Include an organizational summary identifying the firm’s available skill sets and areas of expertise that would support on-call services

2.2 Provide a list showing the firm’s key project management personnel(s), construction superintendent(s), and other key personnel, along with their roles and reporting relationships. Include a summary identifying the team’s relevant experience, qualifications, and area of expertise that would support the services requested.

2.3 Provide resumes of cost-estimating staff who will be involved in on-call services.

Tab 3: Relevant Experience & Other Important Factors

3.1 Provide a list of public sector renovations that utilized bid environments and (if any) DHSR licensed facility renovations performed in the past eight (8) years, with emphasis on the previous five (5) years. Preferably the design and construction team can demonstrate past projects where they have teamed together using bidding best practices.

- Include budget, schedule and scope of past projects

- Include a summary of change orders showing the original GMP and final as-built cost

3.2 Provide a discussion of current workload and capacity to execute additional proposed projects.

3.3 Proximity to and familiarity with the areas in which Guilford County extends.

3.4 Discuss any litigation currently active or resolved in the past 5 years.

3.5 Briefly describe your firm’s operating history.

Tab 4: Project and Project Management Experience

4.1 Describe your project management approach, quality control procedures, and use of alternative engineering methods if any.

4.2 Describe the project management experience of key individuals to be assigned to the project(s).

4.3 Describe your firm’s cost control measures, billing procedures and project tracking process.

4.4 Describe firm’s experience with developing schedules, preparing estimates and bid documents, and budget control measures.

4.5 Explain your firm’s quality control procedures. Under this section, please specifically address the following: survey accuracy, errors and omissions, supervision of sub- consultants, and revisions.

4.6 Describe the surveying capabilities or data collection methods of your firm (manpower and equipment)

4.7 Describe your firm’s CADD capabilities or proficiencies on any related design software.

Tab 5: Reference

5.1 Provide a list of references to include phone numbers and contact names. Include current contact information pertaining to recent projects.

Tab 6: Attachments

Please download, complete, sign, date and notarize Attachments 1 through 5 where noted. The completed forms must be uploaded with your online qualification submission. Attachments 6 & 7 are for informational purposes only and do not require completion or submission.

• Attachment 1 – Guilford County Information Sheet

On your completed Information Sheet – Attachment 1, please include the Primary Contact person’s name and email address which will be used by the County for all future communication.

• Attachment 2 – Addendum Acknowledgement

Respondents are required to acknowledge all addenda received and include the completed form with their submission. If no Addendum was issued, please indicate N/A for Not Applicable on the Addendum form.

• Attachment 3 – E-Verify Affidavit

The E-Verify Affidavit is required to document the Respondent’s compliance with applicable North

Carolina laws regarding employment eligibility verification. By executing the affidavit, the respondent certifies, as applicable under North Carolina law, its participation in the E-Verify program and compliance with the legal requirements for verifying the work authorization of newly hired employees.

• Attachment 4 – Non-Collusion Affidavit

The non-collusion affidavit is required to certify that the respondent’s submission was prepared independently and without collusion, fraud, or any agreement with other respondents that could restrict or eliminate competition. The affidavit helps preserve the integrity of the procurement process by promoting fair and open competition.

• Attachment 5 – W9 Form

• Attachment 6 – RFQ Respondent Checklist

This checklist is intended to help identify the forms, certifications, and supporting documentation required as part of the solicitation package. The checklist is provided for convenience only. Respondents remain solely responsible for submitting a complete and compliance response.

• Attachment 7 – Sample Contract

The attached contract is provided for informational purposes only to familiarize respondents with general terms and conditions that may apply to any resulting agreement.

The award of a proposal does not constitute acceptance or execution of the attached contract. The final contract will be negotiated, reviewed and executed between the County and the successful respondents and may be modified as necessary to reflect the final scope of services, negotiated terms and applicable legal requirements.