On-Call_Electrician_Services_SOW.pdf

INTRODUCTION

Valley Sanitary District, CA seeks qualified electrical contractors to provide on-call electrician services at its wastewater treatment plant located in Indio, CA. The selected contractor will provide skilled electricians who can respond promptly to service requests for electrical maintenance, repairs, troubleshooting, and installations at the wastewater treatment facility.

BACKGROUND

Valley Sanitary District, CA operates a wastewater treatment plant in Indio, CA that requires regular electrical maintenance and occasional emergency electrical services. The facility includes various electrical systems such as pumps, motors, controls, lighting, and power distribution equipment that are critical to the continuous operation of the wastewater treatment processes.

GENERAL REQUIREMENTS

Service Availability

1. Contractor shall provide on-call electrician services on an as-needed basis, 24 hours per day, 7 days per week, 365 days per year, including holidays.

2. Contractor shall respond to routine service calls within 24 hours of notification.

3. Contractor shall respond to emergency service calls within 2 hours of notification.

4. Contractor shall provide Valley Sanitary District, CA with contact information for both regular business hours and after-hours emergency services.

Personnel Qualifications

1. All electricians provided by the contractor shall be:

a. Licensed by the State of California

b. Certified journeyman electricians or master electricians

c. Experienced in industrial and/or wastewater treatment plant electrical systems

d. Knowledgeable about National Electrical Code (NEC) requirements

e. Trained in proper safety procedures for working in wastewater treatment environments

2. Contractor shall maintain appropriate levels of insurance coverage as required by

Valley Sanitary District, CA.

SCOPE OF SERVICES

The Contractor shall provide all labor, supervision, tools, equipment, materials, and transportation necessary to perform the following services at the Valley Sanitary District, CA wastewater treatment plant in Indio, CA.

Electrical Maintenance and Repair Services

1. Troubleshoot, diagnose, and repair electrical system malfunctions

2. Repair or replace defective electrical components including:

a. Variable frequency drives (VFDs)

b. Programmable logic controllers (PLCs)

c. Power distribution equipment

d. Control panels and instrumentation

e. Perform electrical load calculations and balancing

f. Test electrical systems and equipment for proper functioning and safety

g. Installs new lighting circuitry and fixtures, outlets, switches, relays, circuit breakers, power disconnects, and circuit panels; installs new or replaces various industrial electrical components such as transformers, motors, and devices that operate from low to 600 volts.

h. Tests, troubleshoots, locates, repairs and performs preventive maintenance on a variety of industrial electrical systems, components and devices;

utilizes appropriate electrical testing equipment (e.g., amp probe, voltmeters, etc.).

i. Repairs and replaces defective parts in motors, generators, storage batteries, solar-generating equipment, switchboards, conductors, switches and other industrial electrical fixtures in making additions, extensions and modifications in electrical systems; installs, maintains and repairs electromechanical components of equipment and machinery, including transformers, pneumatic and hydraulic operated devices.

j. Performs (industrial and commercial) electrical and electrical estimating on new construction.

k. Disconnects electrical sources (up to 600 volts), uses lockout/tag-out procedures and current OSHA requirements; reconnects and operates equipment at panel for maintenance purposes.

l. Bends and installs conduits, wires, pull boxes, switchboards, and switches required in making additions, extensions or alterations in industrial electrical systems; installs motors, controls and transformers.

m. Modifies motor control equipment circuits, planning, laying out and wiring the work; reads and interprets blueprints, schematics and wiring diagrams;

upon completion, draws modifications made to the system.

n. Plans and lays out jobs from blueprints, drawings, sketches or verbal instructions; maintains records in the form of blueprints, plans and specifications for industrial electrical systems and other related devices.

3. Maintain detailed records of all work performed

Installation Services

1. Install new electrical equipment, wiring, conduit, and related components

2. Upgrade existing electrical systems to meet current codes and standards

3. Install temporary power systems as needed

4. Perform electrical connections for new equipment installations

Preventive Maintenance

1. Conduct routine inspections of electrical systems

2. Identify potential problems before they cause system failures

3. Clean, tighten, and test electrical connections

4. Test ground fault circuit interrupters (GFCIs) and other safety devices

5. Recommend system improvements to enhance reliability and energy efficiency

6. Performs preventive maintenance and new installations on various electrical systems, fan motors, valves, compressors, pump appliances, starter motors, public address systems, air handlers, HVAC controls and ventilating equipment.

Emergency Response Services

1. Respond to power outages and electrical emergencies

2. Restore electrical service safely and efficiently

3. Implement temporary solutions when immediate permanent repairs are not feasible

4. Coordinate with utility companies when necessary

WORK AUTHORIZATION PROCESS

A. Service Requests

1. Valley Sanitary District, CA will issue service requests specifying the nature of the work required.

2. For each service request, the Contractor shall:

a. Assess the scope of work

b. Provide an estimate of labor hours and materials required

c. Obtain approval from authorized Valley Sanitary District, CA personnel before proceeding with work that exceeds pre-established threshold

B. Documentation Requirements

1. The Contractor shall provide detailed documentation for all services performed, including:

a. Description of work completed

b. Labor hours expended

c. Materials used

d. Recommendations for additional repairs or improvements

e. Photographs of completed work when applicable

SPECIAL REQUIREMENTS

A. Safety Requirements

1. Comply with all applicable OSHA regulations and Valley Sanitary District, CA safety policies

2. Provide and use appropriate personal protective equipment (PPE)

3. Implement lockout/tagout procedures when working on electrical systems

4. Obtain necessary permits for electrical work

5. Ensure proper disposal of hazardous materials

B. Wastewater Facility Considerations

1. Maintain awareness of the unique hazards present in wastewater treatment environments

2. Coordinate with facility operations staff to minimize disruptions to treatment processes

3. Adhere to confined space entry procedures when applicable

4. Follow Valley Sanitary District, CA protocols for site access and security

C. Quality Assurance

1. All work shall comply with the latest edition of the National Electrical Code

(NEC)

2. All work shall meet or exceed industry standards and manufacturer specifications

3. Contractor shall warranty all parts and labor for a minimum of one year

4. Valley Sanitary District, CA reserves the right to inspect all completed work

D. Emergency Response Services

• Provide 24/7 availability for electrical emergencies, including weekends and holidays.

• Respond to emergency calls within a maximum of [e.g., 2 hours] from the time of notification.

• Diagnose and resolve urgent electrical issues such as:

• Power outages or surges

• Tripped breakers or blown fuses

• Exposed or damaged wiring

• Electrical fires or smoke from panels

• Malfunctioning lighting or equipment

E. Documentation and Reporting

• Maintain detailed service logs for each call, including:

• Date and time of service

• Nature of the issue

• Work performed

• Materials used

• Time spent on-site

• Notify VSD of any recurring issues or recommended upgrades.

F. Tools, Equipment, and Materials

• Provide all necessary tools and equipment to perform services.

• Procure, with prior approval, common replacement parts and materials

• Maintain a clean and safe work environment during and after service.

G Communication and Coordination

• Maintain open lines of communication with the designated facility manager or maintenance coordinator.

• Provide updates on service status, delays, or additional work required.

• Coordinate scheduling for non-emergency work to minimize disruption to operations.