On-Call_Electrician_Services.pdf

REQUEST FOR PROPOSAL

2025-RFP-005

ON-CALL ELECTRICIAN SERVICES

Valley Sanitary District

45500 Van Buren Street

Indio, CA 92201

RELEASE DATE: July 24, 2025

DEADLINE FOR QUESTIONS: August 11, 2025

RESPONSE DEADLINE: August 22, 2025, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/valley-sanitary

Valley Sanitary District

REQUEST FOR PROPOSAL

On-Call Electrician Services

I. INTRODUCTION

II. INSTRUCTIONS TO PROPOSERS

III. Evaluation Phases IV. Scope of Work V. Vendor Questionnaire

Attachments:

A - On-Call Electrician Services SOW

B - VSD_SAMPLE_CONTRACT

Request For Proposal #2025-RFP-005 Title: On-Call Electrician Services

1. INTRODUCTION

1.1. Summary

Valley Sanitary District ("VSD") has prepared this Request for Proposals (“RFP”) requesting proposals from qualified and interested firms (“Proposers”). VSD seeks qualified electrical contractors to provide on-call electrician services at its wastewater treatment plant located in Indio, CA. The selected contractor will provide skilled electricians who can respond promptly to service requests for electrical maintenance, repairs, troubleshooting, and installations at the wastewater treatment facility. (the

“Project”), RFP NO. 2025-RFP-005 Title: On-Call Electrician Services

VSD operates a wastewater treatment plant in Indio, CA that requires regular electrical maintenance and occasional emergency electrical services. The facility includes various electrical systems such as pumps, motors, controls, lighting, and power distribution equipment that are critical to the continuous operation of the wastewater treatment processes.

1.2. Background

The Valley Sanitary District (“VSD”) is in the Coachella Valley about 20 miles southwest of the Palm

Springs airport. VSD is a wastewater district, founded in 1925, operating under the Sanitary District Act of 1923. VSD has over 28,000 service connections in a 19.5 square mile service area serving a population of about 89,000 in the communities of Indio, Coachella, La Quinta, and unincorporated Riverside County.

VSD is governed by a five-member Board of Directors and led by a senior management team comprised of a General Manager, District Engineer, Wastewater Operations Manager, and Chief Administrative

Officer.

1.3. Contact Information

Project Contact:

Holly Gould

Clerk of the Board

45500 Van Buren St.

Indio, CA 92201

Email: hevans@valley-sanitary.org

Phone: (760) 238-5400 Ext: 135

Procurement Contact:

Branden Rodriguez

Administrative Assistant

45500 Van Buren St

Indio, CA 92201

Email: brodriguez@valley-sanitary.org

Phone: (760) 238-5400

Department:

Maintenance mailto:hevans@valley-sanitary.org tel:(760)238-5400;ext=135 mailto:brodriguez@valley-sanitary.org tel:(760)238-5400

1.4. Timeline

Release Project Date July 24, 2025

Pre-Proposal Meeting (Mandatory) August 6, 2025, 10:00am

Valley Sanitary District

45500 Van Buren St.

Indio, CA 92201

Question Submission Deadline August 11, 2025, 4:00pm

Question Response Deadline August 18, 2025, 4:00pm

Proposal Submission Deadline August 22, 2025, 4:00pm

2. INSTRUCTIONS TO PROPOSERS

2.1. SCOPE OF SERVICES; PROFESSIONAL SERVICES AGREEMENT

The scope of services (“Services”) sought under this RFP are set forth in more detail in Exhibit “A”, attached hereto and incorporated herein by this reference.

Notwithstanding the inclusion of such Services in the RFP, the final scope of Services negotiated between VSD and the successful Proposer shall be set forth in the Professional Services Agreement

(“Agreement”) executed by and between VSD and the successful Proposer. A copy of the Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.

2.2. PUBLIC WORKS PREVAILING WAGE AND DIR CONTRACTOR REGISTRATION

Certain labor categories under this project may be subject to prevailing wages as identified in the State of

California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations (“DIR”). Copies of the State of

California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at VSD’s office upon request. The successful

Proposer shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the

Proposer to whom the Agreement is awarded, and upon any subcontractors, to comply with all Labor

Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Agreement, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the

DIR. No proposal will be accepted nor any contract entered into without proof of the Proposer’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the

Proposer and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. Notwithstanding the foregoing, the contractor registration requirements mandated by

Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

The contract awarded pursuant to this proposal may also be subject to compliance monitoring and enforcement by the DIR.

2.3. VSD CONTACT

The principal contact for VSD will be Holly Gould, Clerk of the Board, (760) 238-5400 Ext: 135, hevans@valley-sanitary.org or a designated representative, who will coordinate the assistance to be provided by VSD to the Proposer. No other members of VSD’s staff or VSD’s Board should be contacted about this procurement during the RFP process. Any and all inquiries and comments regarding this RFP must be communicated in writing, unless otherwise instructed by VSD. VSD may, in its sole discretion, disqualify any Proposer who engages in any prohibited communications.

2.4. REQUESTS FOR CLARIFICATION

All questions, requests for interpretations or clarifications, either administrative or technical must be requested in writing and directed to VSD via the District's eProcurement Portal Q&A feature. All written questions, if answered, will be answered in writing, conveyed to all interested firms, and posted on

VSD’s eProcurement Portal. Oral statements by any persons should be considered unverified information unless confirmed in writing. To ensure a response, questions must be received in writing by

4:00 pm local time on Monday, August 11, 2025.

2.5. PRE-PROPOSAL MEETING

Each Proposer is requested to attend a non-mandatory pre-proposal meeting to be held on Wednesday, August 6, 2025, at 10:00 a.m. to be held at 45-500 Van Buren St., Indio, CA. Failure to attend this meeting will not preclude a Proposer from submitting a proposal. Attendance at the pre-proposal meeting will ensure the Proposer understands the full scope of the Services requested.

2.6. PROPOSAL REQUIREMENTS

Proposal responses must adhere to the requirements set forth in this section, both for content and sequence. Failure to adhere to these requirements or the inclusion of conditions, limitations or misrepresentations may be cause for rejection of the submittal. Utilize font size large enough to be easily legible, but not smaller than 10 point. The proposal must be submitted via VSD's eProcurement

Portal.

A. Cover Letter. Provide a cover letter and introduction, including the name and address of the organization and individual submitting the proposal, together with the name, address, telephone and fax numbers, and e-mail address of the contact person who will be authorized to represent the organization, and an expression of the Proposer’s ability and desire to meet the requirements of this

RFP. The letter must be signed by an individual authorized to bind the firm contractually.

B. Proposer Statement Of Qualifications. Describe the Proposer’s resources, experience, and capabilities as they relate to providing the Services. Submit in the order identified below:

1. Executive Summary. An executive summary should briefly describe the Proposer’s qualifications and ability to perform the Services.

2. Qualifications and Experience. The proposal should:

a. Provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.

b. Any key staff members who would be involved in the performance of the scope of work. Provide their resumes, describe their experience, and identify their proposed role for the Project.

c. State the number of years the firm has conducted business.

d. Provide a description of the three most relevant contracts held within the last five years.

https://procurement.opengov.com/portal/valley-sanitary

3. Evidence Of California Licensing. The proposal should include appropriate documentation showing the

Proposer is properly licensed in the State of California to perform the Services requested in the scope of work.

4. References. The Proposer shall provide a minimum of four (4) client references, preferably city, county, or special district governments for whom the Proposer has previously performed services of similar type and scope within the last 5 years.

5. Subcontractors. The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function, if known at this time.

C. Proposed Method to Accomplish the Work. Describe the technical and management approach to providing the Services to VSD. Proposer should take into account the scope of the Project, goals of VSD, and general functions required. Include a draft schedule of tasks, milestones, and deliverables that will provide for timely provision of the Project. In reviewing the scope of work, the Proposer may identify additional necessary tasks and is invited to bring these to VSD’s attention within the discussion of its proposed method to accomplish the Project.

D. Certification of Proposal. This section shall state: “The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to VSD in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”

E. Sealed Fee Proposal. Please provide a lump sum, not-to-exceed fee proposal for the Project. The fee proposal shall be broken down by task and further broken down by staff, subconsultant costs, and expenses for each task. The fee proposal shall include hourly rates for all personnel.

2.7. PROPOSAL CONSIDERATIONS

A. No Deviations from the RFP. In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement attached hereto as

Exhibit “B”. If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed

Agreement and, in particular, the insurance and indemnification provisions therein.

B. Collusion. By submitting a Proposal, each Proposer represents and warrants that its Proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the Proposer has not directly or indirectly induced or solicited any other person to submit a sham Proposal, or any other person to refrain from submitting a Proposal; and that the Proposer has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a Proposal.

C. Conflicts of Interest. Proposers shall comply with all regulations and laws dealing with conflict of interest disclosure and reporting. Proposers shall not be engaged if a conflict of interest exists.

D. Withdrawal of Proposals. A Proposer may withdraw its proposal before the expiration of the time for submission of proposals by notifying and requesting VSD’s representative remove the Proposer’s submission.

E. Financial Health and Reputation. VSD reserves the right to consider the financial responsibility and general complexity of each Proposer, as well as its reputation within the industry to determine if the

Proposer has the apparent ability to meet and complete successfully the requirements of the work.

Upon request, the Proposer shall provide a financial statement, audited if necessary, in addition to any other information requested by VSD.

F. Confidentiality of Proposal. Proposals submitted in response to this RFP shall be held confidential by

VSD and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either VSD and the successful Proposer have completed negotiations and entered into an Agreement or VSD has rejected all proposals. All correspondence with VSD including responses to this RFP will become the exclusive property of VSD and will become public records under the

California Public Records Act. VSD will have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement. If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. If a request is made for information marked “Confidential”, “Trade Secret” or

“Proprietary” (“Proprietary Information”), VSD will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working days after receipt of such notice to give VSD written notice of Proposer's objection to VSD's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless

VSD, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense

(including attorney's fees) arising out of a legal action brought to compel the release of Proprietary

Information. Proposals which indiscriminately identify all or most of the proposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this RFP.

2.8. EVALUATION CRITERIA

The proposal evaluation criteria include:

• Understanding of project and project approach

• Scope of work and schedule

• Relevant qualifications/experience

• Overall quality of proposal

• Cost evaluation

During the evaluation process, VSD reserves the right, where it may serve VSD's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions.

Proposers may be invited to make an oral presentation.

The contract, if awarded, shall be to the most qualified Proposer, which submits the proposal that, in the sole judgment of VSD, is in the best interest of VSD.

Upon selection of a Proposer, VSD will endeavor to negotiate a mutually agreeable agreement with the selected Proposer. In the event that VSD is unable to reach agreement, VSD will proceed, at its sole discretion, to negotiate with the next Proposer selected by VSD. VSD reserves the right to contract for services in the manner that most benefits VSD including awarding more than one (1) contract if desired.

After negotiating a proposed Agreement that is fair and reasonable, VSD staff will make the final recommendation to VSD Board concerning the proposed Agreement. VSD Board has the final authority to approve or reject the Agreement.

2.9. SITE EXAMINATION

Proposers must examine the site and become acquainted with all conditions affecting the work. In submitting a Proposal, Proposers warrant that they have made such site examination as they deem necessary to determine the condition of the site, its accessibility to materials, workmen and equipment, and to determine the proposer’s ability to protect existing surface and subsurface improvements.

Proposers shall also familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the work; make such investigations, as it may deem necessary for performance of the Services at its proposal price within the terms of the Agreement; and correlate its observations, investigations, and determinations with the requirements of the Agreement.

2.10. SUBMITTAL INSTRUCTIONS

The proposal must be received no later than 4:00 pm local time, on or before Friday, August 22, 2025 via

VSD's eProcurement Portal.

VSD will not be responsible for proposals that are delinquent, incorrectly submitted, or physically submitted to VSD. Proposals submitted after the stipulated deadline will not be accepted by VSD's eProcurement Portal. Please note that mailed, hand-delivered, faxed, or emailed proposals will not be accepted.

2.11. PROTESTS

A. Protest Contents. Protests based on the content of the RFP shall be submitted to VSD no later than ten

(10) calendar days prior to the scheduled proposal submittal deadline. If necessary, the proposal submittal deadline may be extended pending a resolution of the protest. Proposer may protest a contract award if the Proposer believes that the award was inconsistent with VSD policy or this RFP is not in compliance with law. A protest must be filed in writing with VSD (email is not acceptable) within five (5) business days after receipt of notification of the intended contract award. Any protest submitted after 5 p.m. of the fifth business day after notification of the intended contract award will be rejected by VSD as invalid and the

Proposer’s failure to timely file a protest will waive the Proposer’s right to protest the contract award. The

Proposer’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Proposer for purposes of the protest. Any matters not set forth in the protest shall be deemed waived.

B. VSD Review. VSD will review and evaluate the basis of the protest provided the protest is filed in strict conformity with the foregoing. VSD shall provide the Proposer submitting the protest with a written statement concurring with or denying the protest. Action by VSD relative to the protest will be final and not subject to appeal or reconsideration. The procedure and time limits set forth in this section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a

Government Code claim or legal proceedings.

2.12. ADDENDA

VSD reserves the right to revise the RFP prior to the time set to receive proposals. Revisions, if any, shall be made by written addenda via VSD's eProcurement Portal. All addenda issued by VSD shall be included in the proposal and made part of the RFP. Each Proposer shall leave with VSD its name, and e-mail address for the purpose of receiving Addenda. Notices of addenda will be sent to all subscribed bidders following this project, and posted via VSD's eProcurement Portal. Proposers are responsible for ensuring that they have received any and all addenda. Each Proposer should monitor the project via the eProcurement Portal to verify that it has received all addenda issued, if any, prior to the bid opening. Failure to acknowledge receipt of all addenda via VSD's eProcurement Portal may result in bid rejection.

2.13. GENERAL CONDITIONS

A. Amendments to Proposals. Unless specifically requested by VSD, no amendment, addendum or modification will be accepted after a proposal has been submitted to VSD. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted via VSD's eProcurement Portal prior to the deadline stated herein for receiving proposals.

B. Non-Responsive Proposals. A proposal may be considered non-responsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.

C. Costs for Preparing. VSD will not compensate any Proposer for the cost of preparing any proposal, and all materials submitted with a proposal shall become the property of VSD. VSD will retain all proposals submitted and may use any idea in a proposal regardless of whether that proposal is selected.

D. Cancellation. VSD reserves the right to cancel this request for proposals at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other associated marketing costs.

E. Price Validity. Prices provided by Proposers are valid for 90 days from the proposal due date. VSD intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete and the contract is awarded.

F. No Commitment to Award. Issuance of request for proposals and receipt of proposals does not commit VSD to award a contract. VSD expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received, to negotiate with more than one Proposer concurrently, or to cancel all or part of this request for proposals.

G. Right to Negotiate and/or Reject Proposals. VSD reserves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of VSD, such action shall serve its best interests and those of the tax-paying public. The Agreement, if any is awarded, will go to the

Proposer whose proposal best meets VSD’s requirements.

3. Evaluation Phases

During the evaluation process, VSD reserves the right, where it may serve VSD's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions.

Proposers may be invited to make an oral presentation.

The contract, if awarded, shall be to the most qualified Proposer, which submits the proposal that, in the sole judgment of VSD, is in the best interest of VSD.

Upon selection of a Proposer, VSD will endeavor to negotiate a mutually agreeable agreement with the selected Proposer. In the event that VSD is unable to reach agreement, VSD will proceed, at its sole discretion, to negotiate with the next Proposer selected by VSD. VSD reserves the right to contract for services in the manner that most benefits VSD including awarding more than one (1) contract if desired.

After negotiating a proposed Agreement that is fair and reasonable, VSD staff will make the final recommendation to VSD Board concerning the proposed Agreement. VSD Board has the final authority to approve or reject the Agreement.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Understanding of Project and Project

Approach Points Based 30

(30% of Total)

2. Scope of Work and Schedule Points Based 25 (25% of Total)

3. Relevant Qualifications/Experience Points Based 25 (25% of Total)

4. Overall Quality of Proposal Points Based 10 (10% of Total)

5. Cost Evaluation Points Based 10 (10% of Total)

4. Scope of Work

4.1. On-Call Electrician Services Scope of Services

GENERAL REQUIREMENTS

Service Availability

A. Contractor shall provide on-call electrician services on an as-needed basis, 24 hours per day, 7 days per week, 365 days per year, including holidays.

B. Contractor shall respond to routine service calls within 24 hours of notification.

C. Contractor shall respond to emergency service calls within 2 hours of notification.

D. Contractor shall provide Valley Sanitary District, CA with contact information for both regular business hours and after-hours emergency services.

Personnel Qualifications

A. All electricians provided by the contractor shall be:

1. Licensed by the State of California

2. Certified journeyman electricians or master electricians

3. Experienced in industrial and/or wastewater treatment plant electrical systems

4. Knowledgeable about National Electrical Code (NEC) requirements

5. Trained in proper safety procedures for working in wastewater treatment environments B. Contractor shall maintain appropriate levels of insurance coverage as required by Valley

Sanitary District, CA.

SCOPE OF SERVICES

The Contractor shall provide all labor, supervision, tools, equipment, materials, and transportation necessary to perform the following services at the Valley Sanitary District, CA wastewater treatment plant in Indio, CA.

Electrical Maintenance and Repair Services

A. Troubleshoot, diagnose, and repair electrical system malfunctions B. Repair or replace defective electrical components including:

1. Variable frequency drives (VFDs)

2. Programmable logic controllers (PLCs)

3. Power distribution equipment

4. Control panels and instrumentation

5. Perform electrical load calculations and balancing

6. Test electrical systems and equipment for proper functioning and safety

7. Installs new lighting circuitry and fixtures, outlets, switches, relays, circuit breakers, power disconnects, and circuit panels; installs new or replaces various industrial electrical components such as transformers, motors, and devices that operate from low to 600 volts.

8. Tests, troubleshoots, locates, repairs and performs preventive maintenance on a variety of industrial electrical systems, components and devices; utilizes appropriate electrical testing equipment (e.g., amp probe, voltmeters, etc.).

9. Repairs and replaces defective parts in motors, generators, storage batteries, solar-generating equipment, switchboards, conductors, switches and other industrial electrical fixtures in making additions, extensions and modifications in electrical systems; installs, maintains and repairs electromechanical components of equipment and machinery, including transformers, pneumatic and hydraulic operated devices.

10. Performs (industrial and commercial) electrical and electrical estimating on new construction.

11. Disconnects electrical sources (up to 600 volts), uses lockout/tag-out procedures and current OSHA requirements; reconnects and operates equipment at panel for maintenance purposes.

12. Bends and installs conduits, wires, pull boxes, switchboards, and switches required in making additions, extensions or alterations in industrial electrical systems; installs motors, controls and transformers.

13. Modifies motor control equipment circuits, planning, laying out and wiring the work;

reads and interprets blueprints, schematics and wiring diagrams; upon completion, draws modifications made to the system.

14. Plans and lays out jobs from blueprints, drawings, sketches or verbal instructions;

maintains records in the form of blueprints, plans and specifications for industrial electrical systems and other related devices.

C. Maintain detailed records of all work performed

Installation Services

A. Install new electrical equipment, wiring, conduit, and related components B. Upgrade existing electrical systems to meet current codes and standards C. Install temporary power systems as needed D. Perform electrical connections for new equipment installations

Preventive Maintenance

A. Conduct routine inspections of electrical systems B. Identify potential problems before they cause system failures C. Clean, tighten, and test electrical connections D. Test ground fault circuit interrupters (GFCIs) and other safety devices E. Recommend system improvements to enhance reliability and energy efficiency F. Performs preventive maintenance and new installations on various electrical systems, fan motors, valves, compressors, pump appliances, starter motors, public address systems, air handlers, HVAC controls and ventilating equipment.

Emergency Response Services

A. Respond to power outages and electrical emergencies B. Restore electrical service safely and efficiently C. Implement temporary solutions when immediate permanent repairs are not feasible D. Coordinate with utility companies when necessary

WORK AUTHORIZATION PROCESS

A. Service Requests

A. Valley Sanitary District, CA will issue service requests specifying the nature of the work required.

B. For each service request, the Contractor shall:

1. Assess the scope of work

2. Provide an estimate of labor hours and materials required

3. Obtain approval from authorized Valley Sanitary District, CA personnel before proceeding with work that exceeds pre-established threshold

B. Documentation Requirements

A. The Contractor shall provide detailed documentation for all services performed, including:

1. Description of work completed

2. Labor hours expended

3. Materials used

4. Recommendations for additional repairs or improvements

5. Photographs of completed work when applicable

SPECIAL REQUIREMENTS

A. Safety Requirements

A. Comply with all applicable OSHA regulations and Valley Sanitary District, CA safety policies

B. Provide and use appropriate personal protective equipment (PPE) C. Implement lockout/tagout procedures when working on electrical systems D. Obtain necessary permits for electrical work E. Ensure proper disposal of hazardous materials

B. Wastewater Facility Considerations

A. Maintain awareness of the unique hazards present in wastewater treatment environments

B. Coordinate with facility operations staff to minimize disruptions to treatment processes C. Adhere to confined space entry procedures when applicable D. Follow Valley Sanitary District, CA protocols for site access and security

C. Quality Assurance

A. All work shall comply with the latest edition of the National Electrical Code (NEC) B. All work shall meet or exceed industry standards and manufacturer specifications C. Contractor shall warranty all parts and labor for a minimum of one year D. Valley Sanitary District, CA reserves the right to inspect all completed work

D. Emergency Response Services

• Provide 24/7 availability for electrical emergencies, including weekends and holidays.

• Respond to emergency calls within a maximum of [e.g., 2 hours] from the time of notification.

• Diagnose and resolve urgent electrical issues such as:

o Power outages or surges o Tripped breakers or blown fuses o Exposed or damaged wiring o Electrical fires or smoke from panels o Malfunctioning lighting or equipment

E. Documentation and Reporting

• Maintain detailed service logs for each call, including:

o Date and time of service o Nature of the issue o Work performed o Materials used o Time spent on-site

• Notify VSD of any recurring issues or recommended upgrades.

F. Tools, Equipment, and Materials

• Provide all necessary tools and equipment to perform services.

• Procure, with prior approval, common replacement parts and materials

• Maintain a clean and safe work environment during and after service.

G Communication and Coordination

• Maintain open lines of communication with the designated facility manager or maintenance coordinator.

• Provide updates on service status, delays, or additional work required.

• Coordinate scheduling for non-emergency work to minimize disruption to operations.

5. Vendor Questionnaire

5.1. Proposal*

Please upload your complete proposal here.

A. Cover Letter. Provide a cover letter and introduction, including the name and address of the organization and individual submitting the proposal, together with the name, address, telephone and fax numbers, and e-mail address of the contact person who will be authorized to represent the organization, and an expression of the Proposer’s ability and desire to meet the requirements of this

RFP. The letter must be signed by an individual authorized to bind the firm contractually.

B. Proposer Statement Of Qualifications. Describe the Proposer’s resources, experience, and capabilities as they relate to providing the Services. Submit in the order identified below:

1. Executive Summary. An executive summary should briefly describe the Proposer’s qualifications and ability to perform the Services.

2. Qualifications and Experience. The proposal should:

a. Provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.

b. Any key staff members who would be involved in the performance of the scope of work. Provide their resumes, describe their experience, and identify their proposed role for the Project.

c. State the number of years the firm has conducted business.

d. Provide a description of the three most relevant contracts held within the last five years.

3. Evidence Of California Licensing. The proposal should include appropriate documentation showing the

Proposer is properly licensed in the State of California to perform the Services requested in the scope of work.

4. References. The Proposer shall provide a minimum of four (4) client references, preferably city, county, or special district governments for whom the Proposer has previously performed services of similar type and scope within the last 5 years.

5. Subcontractors. The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function, if known at this time.

C. Proposed Method to Accomplish the Work. Describe the technical and management approach to providing the Services to VSD. Proposer should take into account the scope of the Project, goals of VSD, and general functions required. Include a draft schedule of tasks, milestones, and deliverables that will provide for timely provision of the Project. In reviewing the scope of work, the Proposer may identify additional necessary tasks and is invited to bring these to VSD’s attention within the discussion of its proposed method to accomplish the Project.

D. Certification of Proposal. This section shall state: “The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to VSD in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.”

*Response required

5.2. Have you read and agreed to all Terms and Conditions?*

☐ Yes

☐ No

*Response required