OMAS-01-2026_RFQ_Total_Small Business Set_Aside.pdf

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES | OFFICE OF MISSION ACQUISITION SOLUTIONS

RFQ FY26-ASA | HHS Modernization Discovery | Page 1

REQUEST FOR QUOTATIONS (RFQ)

100% TOTAL SMALL BUSINESS SET-ASIDE

HHS Modernization Discovery, Prototyping, and Implementation Planning RFQ No. OMAS-01-2026

Agency / Requiring Office U.S. Department of Health and Human Services (HHS), Office of the Assistant Secretary for Administration (ASA), Immediate Office (IO)

Contracting Office HHS Office of Acquisitions, Office of Mission Acquisition Solutions (OMAS)

Acquisition Method Commercial services; simplified acquisition procedures; firm-fixed-price purchase order

Set-Aside 100% Total Small Business Set-Aside

NAICS / Size Standard 541512 - Computer Systems Design Services / $34.0 million

PSC DA01 - IT and Telecom - Business Application/Application Development Support Services (Labor)

Period of Performance September 30, 2026 through March 23, 2027 (25 weeks)

Place of Performance Washington, DC 20201; specific remote/on-site access arrangements will be coordinated during mobilization

Questions Due September 25, 2026 at 10:00 AM Eastern Time

Quotations Due September 28, 2026 at 10:00 AM Eastern Time

Contracting Officer Mesfin Alemayehu | mesfin.alemayehu@hhs.gov

IMPORTANT - PRIOR SPECIAL NOTICE

This competitive RFQ follows the earlier FY26-ASA Notice of Intent. The Government received market information demonstrating a competitive small-business market and is proceeding with a total small-business set-aside. A response to the earlier notice is not, by itself, a quotation under this RFQ. Prior respondents may incorporate unchanged capability information by reference as described in Section 7.4.

1. SOLICITATION OVERVIEW

This is a request for quotations for commercial services. The Government contemplates issuance of a single firm-fixed-price purchase order using applicable HHS FAR class-deviation procedures for commercial services and simplified acquisition procedures. This announcement and the attached/embedded requirements constitute the solicitation. Quoters are requested to submit quotations in accordance with Section 7.

The Government intends to award by September 30, 2026. The requested period of performance begins September 30, 2026. Quoters shall identify any condition that would prevent commencement of performance on that date.

The Government is not requesting a traditional Part 15 proposal. Quotations should be concise and focused on the information necessary for the comparative evaluation described in Section 8.

2. ACQUISITION INFORMATION

Item Requirement

RFQ Number FY26-ASA

Requirement HHS Modernization Discovery, Prototyping, and Implementation Planning

Contract Type Firm-Fixed-Price (FFP) purchase order

RFQ FY26-ASA | HHS Modernization Discovery | Page 2

Item Requirement

Options None anticipated

Set-Aside 100% Total Small Business Set-Aside

NAICS 541512 - Computer Systems Design Services

Small Business Size Standard $34.0 million

PSC DA01 - IT and Telecom - Business Application/Application Development Support Services (Labor)

Period of Performance 09/30/2026 - 03/23/2027

Place of Performance Washington, DC 20201; performance may include remote and Government-site activities as authorized by HHS

DPAS Not rated

3. SCHEDULE OF SUPPLIES/SERVICES AND PRICE

Quoters shall provide one total firm-fixed price for CLIN 0001. The price shall include all labor, management, supervision, tools, materials, software/license costs, travel (if any), indirect costs, and other expenses necessary to perform the requirement, unless expressly identified as a Government responsibility in this RFQ.

CLIN Description Qty Unit Unit Price Total FFP

0001 HHS Modernization Discovery, Prototyping, and Implementation Planning 1 LOT $__________ $__________

3.1 Invoicing and Payment Structure

Mobilization and readiness activities are included in the total FFP and are not separately invoiced. Following completion of the five-week Mobilization and Readiness Phase, the awarded FFP will be invoiced in four equal installments of 25 percent each, subject to Government acceptance of the applicable period performance and supporting documentation.

Period Dates Invoice Basis Amount

Mobilization & Readiness 09/30/26-11/03/26 Included in total FFP; no separate invoice $0

Performance Period 1 11/04/26-12/08/26 Acceptance of period services; progress report; access to work products in progress 25% of award

Performance Period 2 12/09/26-01/12/27 Acceptance of period services; progress report; access to work products in progress 25% of award

Performance Period 3 01/13/27-02/16/27 Acceptance of period services; progress report; access to work products in progress 25% of award

Performance Period 4 / Final 02/17/27-03/23/27 Acceptance of period services and all required final deliverables 25% of award

Payment requests shall be submitted electronically through the Department of the Treasury Invoice Processing Platform (IPP) or successor system in accordance with applicable HHS requirements and the resulting order.

4. DESCRIPTION OF REQUIREMENT / STATEMENT OF WORK

4.1 Background and Purpose

The HHS Office of the Assistant Secretary for Administration (ASA), Immediate Office (IO), requires a senior-led modernization discovery, prototyping, and implementation-planning engagement for selected HHS programs, workflows, systems, and technical operations. HHS seeks to evaluate and develop practical opportunities to improve organizational performance through business-process redesign, automation, artificial intelligence, improved data practices, and modern technical approaches.

The engagement addresses operational environments that may rely on manual, fragmented, staff-intensive, or outdated processes involving repeated data entry, reconciliation, routing, review, and related administrative burden.

RFQ FY26-ASA | HHS Modernization Discovery | Page 3

The objective is to identify high-value modernization opportunities, validate selected approaches through prototypes or proofs of concept, and provide actionable implementation plans and a roadmap for further modernization.

4.2 Period and Phases of Performance

The 25-week period of performance is September 30, 2026 through March 23, 2027 and consists of:

• Phase 1 - Mobilization and Readiness (5 weeks): September 30 through November 3, 2026.

• Phase 2 - Discovery, Prototyping, and Implementation Planning (20 weeks): November 4, 2026 through March

23, 2027.

Workstreams may proceed concurrently and iteratively based on HHS priorities, stakeholder availability, technical dependencies, and findings developed during performance.

4.3 Task 1 - Mobilization and Readiness

The Contractor shall mobilize the team and establish the operating framework for performance. Activities include, as applicable:

• Confirm staffing, roles, availability, and points of contact.

• Complete applicable onboarding, security, privacy, and system-access requirements before accessing HHS non-public information or systems.

• Orient the team to the HHS environment, selected programs, workflows, systems, and technical operations.

• Conduct kickoff activities and establish working-session, stakeholder, and decision-making routines.

• Develop an integrated work plan identifying initial workstreams, approach, sequencing, dependencies, proposed deliverable milestones, and Government decisions required.

The integrated work plan shall be completed no later than the end of the Mobilization and Readiness Phase and is subject to Government approval.

4.4 Task 2 - Discovery and Current-State Analysis

The Contractor shall conduct discovery of HHS-selected programs, workflows, systems, and technical operations through stakeholder interviews, working sessions, review of available documentation and artifacts, and appropriate technical/process analysis. The Contractor shall identify key process constraints, manual activities, technical dependencies, data considerations, operational risks, and opportunities for modernization.

4.5 Task 3 - Opportunity Identification and Prioritization

The Contractor shall develop and maintain a prioritized portfolio of modernization opportunities. Opportunities shall be evaluated using considerations that include expected impact, feasibility, complexity, dependencies, and time to value. HHS retains authority to select which opportunities proceed to deeper analysis, technical recommendation, or prototyping.

4.6 Task 4 - Technical Recommendations

For HHS-selected high-priority opportunities, the Contractor shall develop technical recommendations that may address business-process redesign, automation, artificial intelligence, data practices, systems integration, application/workflow modernization, architecture, and other modern technical approaches appropriate to the selected opportunity.

4.7 Task 5 - Prototypes / Proofs of Concept

At HHS direction, the Contractor shall design, develop, test, and demonstrate prototypes or proofs of concept to validate selected modernization approaches. Prototype activity shall be appropriately scoped for the engagement and shall focus on technical feasibility, user/stakeholder validation, expected operational value, implementation dependencies, and risks.

Each HHS-selected prototype shall be documented to include its purpose, design, functionality, testing results, dependencies, and implementation considerations. At HHS request, supporting technical artifacts may include source code, configuration files, data models and schemas, interface specifications, design documentation, build and testing instructions, and dependency or licensing information.

4.8 Task 6 - Validation and Implementation Planning

The Contractor shall validate selected recommendations and prototypes with HHS stakeholders and prepare implementation recommendations and plans for opportunities or prototypes selected by HHS. Implementation planning may address sequencing, technical dependencies, resources, integration considerations, operational readiness, risks, data migration or transition considerations, sustainment, and other factors necessary for HHS to make implementation decisions.

RFQ FY26-ASA | HHS Modernization Discovery | Page 4

This RFQ is for discovery, prototyping, validation, and implementation planning. Production deployment or material changes to HHS production systems are not authorized unless specifically added to the resulting order by the Contracting Officer in writing.

4.9 Task 7 - Documentation, Knowledge Transfer, and Executive Readout The Contractor shall provide supporting technical and operational documentation sufficient for HHS to understand, evaluate, reproduce where applicable, maintain, or further develop the work products delivered. The Contractor shall support knowledge transfer to appropriate HHS personnel and provide an executive readout or summary of findings, results, recommendations, and proposed next steps.

4.10 Required Deliverables

ID Deliverable Minimum Content Timing

D1 Integrated Work Plan Initial workstreams, approach, sequencing, dependencies, milestone plan, and required Government decisions.

No later than 11/03/2026;

updated as needed with Government approval.

D2 Current-State Assessment Relevant current processes, systems, technical operations, constraints, dependencies, and findings.

Milestones established in approved work plan; final by 03/23/2027.

D3 Prioritized Modernization Opportunities Portfolio

Opportunities evaluated for expected impact, feasibility, complexity, dependencies, and time to value.

Milestones established in approved work plan; final by 03/23/2027.

D4 Technical Recommendations Recommended approaches for HHS-selected high-priority opportunities.

As selected by HHS; final by 03/23/2027.

D5 Prototypes / Proofs of Concept

Agreed prototypes/POCs and demonstrations/testing for selected opportunities.

As authorized by HHS; final by 03/23/2027.

D6 Implementation Plans Plans for selected opportunities or prototypes, including dependencies, sequencing, resources, risks, and operational considerations. Final by 03/23/2027.

D7 Supporting Technical and Operational Documentation

Prototype documentation and requested technical artifacts necessary to support evaluation, reproduction, maintenance, or further development.

Delivered throughout performance and final by 03/23/2027.

D8 Implementation Roadmap Recommended sequencing and approach for remaining modernization opportunities. Final by 03/23/2027.

D9 Executive Readout / Summary

Summary of findings, results, recommendations, and proposed next steps. Final by 03/23/2027.

4.11 Government Direction and Workstream Authorization

HHS will identify and prioritize the programs, workflows, systems, technical operations, and modernization opportunities addressed during performance. Specific workstreams may be adjusted based on discovery findings, Government priorities, stakeholder availability, technical dependencies, feasibility, and available contract scope. The Contractor shall not undertake a new workstream that materially changes the scope, price, or period of performance without Contracting Officer authorization.

4.12 Acceptance Criteria

A deliverable or performance period will be accepted when the Government determines that the applicable work product or service:

• Is responsive to the HHS-authorized scope, workstream, and intended use.

• Is complete, coherent, and sufficiently documented to support the Government decision, evaluation, or operational planning purpose for which it was requested.

• Is technically supportable by the analysis, evidence, testing, or validation performed, as applicable.

• For a prototype/POC, includes documentation of purpose, design, functionality, testing results, dependencies, and implementation considerations.

• Includes requested supporting technical artifacts in usable form when those artifacts are applicable to the authorized work.

• Conforms to applicable accessibility, security, privacy, records-management, confidentiality, and data/software-rights requirements established by the contract/order and HHS.

• Corrects material deficiencies identified by the Government that are within the awarded scope, at no additional cost.

RFQ FY26-ASA | HHS Modernization Discovery | Page 5

Acceptance will be documented by the Contracting Officer or authorized Contracting Officer’s Representative (COR), if one is designated. Government review, comments, or participation in iterative development does not constitute final acceptance unless expressly stated in writing.

5. SPECIAL PERFORMANCE REQUIREMENTS

5.1 Security, Privacy, and Access

The Contractor shall comply with all applicable HHS security, privacy, identity, and access requirements before receiving access to HHS non-public information, systems, environments, or facilities. Access will be limited to the minimum necessary for authorized performance. The Contractor shall use HHS information solely for performance of the resulting order and shall not disclose, reuse, or repurpose non-public HHS information except as authorized in writing by the Government.

The Contractor shall not enter non-public HHS information into publicly accessible or non-HHS-authorized artificial intelligence or machine-learning services. Any use of AI tools with non-public HHS information is subject to HHS authorization, security controls, and applicable HHS policy communicated during performance.

If a particular authorized workstream triggers additional privacy, system-of-records, cybersecurity, cloud, supply-chain-risk, or records-management requirements, the Contractor shall satisfy those requirements before performing the affected activity. The Contracting Officer may modify the order to identify additional applicable requirements.

5.2 Information and Communications Technology (ICT) Accessibility / Section 508 Electronic content, software, prototypes, interfaces, documentation, and other ICT developed, maintained, or delivered under the resulting order shall conform to the Revised Section 508 Standards at 36 CFR part 1194 and applicable HHS accessibility standards. At a minimum and as applicable to the authorized work, this includes the electronic-content, software, support-documentation, and support-services requirements and the incorporated WCAG

2.0 Level A and AA success criteria. Quoters shall describe how accessibility will be incorporated into performance and deliverables.

If a quoter proposes a commercial product, platform, software license, or other ICT product as part of its solution, the quote shall identify the item and provide available accessibility conformance information, such as an Accessibility Conformance Report (ACR/VPAT) or HHS accessibility checklist, as applicable. Accessibility limitations shall be clearly disclosed.

5.3 Data, Software, Technical Artifacts, and License Disclosures The Contractor shall identify in its quotation all pre-existing, proprietary, commercial, or third-party software, tools, data, models, libraries, components, or license terms that it expects to incorporate into a deliverable and that may limit HHS use, modification, reproduction, distribution, maintenance, or further development of the delivered work.

Project-specific technical artifacts first produced in performance, including source code and documentation required by the order, shall be delivered in accordance with the applicable data-rights provisions of the resulting order. No contractor commercial license terms, click-through terms, or third-party restrictions will bind the Government unless expressly accepted in writing by the Contracting Officer.

5.4 Records and Confidential Information

The Contractor shall protect Government and third-party confidential information and shall comply with records-management requirements applicable to the authorized work. HHS will identify any specific records schedules, disposition instructions, or restricted categories of information that apply to a selected workstream.

5.5 Travel and Other Direct Costs

No separate travel or other-direct-cost CLIN is contemplated. Any travel or other expense the quoter believes necessary for successful performance shall be identified in the quotation and included in the total firm-fixed price unless this RFQ is amended in writing by the Contracting Officer.

6. GOVERNMENT RESPONSIBILITIES

• Identify initial priorities, programs, workflows, systems, and stakeholders for discovery.

• Provide reasonable access to Government stakeholders, existing documentation, and authorized systems/environments, subject to security, privacy, and access requirements.

• Make timely prioritization and solution-selection decisions necessary to keep authorized workstreams moving.

• Review contractor work products and provide consolidated feedback through the CO/COR or designated

Government lead.

• Establish any workstream-specific security, privacy, records-management, system-access, and Government data/software-rights requirements not already stated in this RFQ.

RFQ FY26-ASA | HHS Modernization Discovery | Page 6

7. QUOTATION SUBMISSION INSTRUCTIONS

7.1 Submission

Quotations must be received no later than September 28, 2026 at 10:00 AM Eastern Time. Submit quotations electronically to Mesfin Alemayehu, Contracting Officer, at mesfin.alemayehu@hhs.gov. Use the email subject:

“OMAS-01-2026- [Company Name] - HHS Modernization.” Telephone quotations will not be accepted.

Questions regarding this RFQ must be received by September 25, 2026 at 10:00 AM Eastern Time at the same email address. The Government may consolidate questions and answers and post an amendment or update to SAM.gov when appropriate. Questions received after the deadline may not be answered.

Quotations shall remain valid for at least 30 calendar days from the quotation due date.

7.2 Quotation Organization and Page Limits

Submit the quotation in two volumes. Page limits apply to the substantive pages identified below and exclude the cover page, table of contents, resumes (maximum two pages per resume), price schedule, and accessibility-conformance attachments.

Volume Section Required Content Page Limit

I - Technical A. Technical Approach Approach to discovery, prioritization, prototyping/POCs, AI/automation/data practices, stakeholder validation, implementation planning, documentation, quality, and risk management.

5 pages

I - Technical B. Relevant Experience / Past Performance

Up to three recent and relevant efforts. Describe customer, dates, approximate value, role, scope, results, and reference/POC if available. Emphasize integrated modernization, federal/regulated environments, rapid discovery-to-prototype/validation, and knowledge transfer.

3 pages

I - Technical C. Key Personnel & Mobilization

Identify the senior engagement lead and key technical personnel, roles, availability, and plan to begin performance September 30, 2026 and complete required onboarding/access.

2 pages + resumes

I - Technical D. Accessibility & Security Approach

Describe Section 508 approach; identify proposed ICT products/platforms;

provide ACR/VPAT/checklist if applicable; summarize approach to HHS security/privacy/access requirements.

2 pages

II - Price & Admin E. Price Completed CLIN 0001 FFP; assumptions; any pre-existing/commercial software/license costs; confirmation mobilization is included and no separate mobilization invoice is required.

No page limit

II - Price & Admin F. Administrative Information

Legal name, address, UEI, CAGE, SAM status, small-business representation under NAICS 541512, POC, teaming/subcontractors/JV if any, and disclosures under Section 5.3.

No page limit

7.3 Small Business Eligibility

Only small business concerns eligible under the NAICS code assigned to this acquisition will be considered for award. Quoters must maintain an active SAM.gov registration at the time required for award and provide the small-business representation required by the solicitation. The Government may verify size status and representations through SAM.gov and SBA sources.

7.4 Prior FY26-ASA Notice Respondents

A firm that submitted capability information in response to the earlier FY26-ASA Special Notice may incorporate specific unchanged portions of that submission by reference to reduce duplication. The quotation must clearly identify the prior file/submission and the portions being incorporated. Every quoter must submit a current price quotation, current administrative information, mobilization confirmation, and any information needed to address this RFQ that was not contained in the earlier response. The Government may request resubmission of incorporated material if it cannot be readily located or evaluated.

7.5 Assumptions and Exceptions

Any assumption, qualification, proposed exception, or proposed alternative term that could affect price, scope, schedule, accessibility, security, data/software rights, or other material requirement must be clearly identified in the quotation. Silence will be interpreted as acceptance of the RFQ requirements and terms.

RFQ FY26-ASA | HHS Modernization Discovery | Page 7

8. EVALUATION AND BASIS FOR AWARD

The Government intends to use a streamlined comparative evaluation appropriate for simplified acquisition of commercial services. Quotations will not be numerically scored. The Government will compare quotations to determine which quotation provides the best overall value to the Government, considering the factors below.

8.1 Evaluation Factors

Factor 1 - Technical Approach: The extent to which the proposed approach demonstrates a clear, practical, integrated method for rapid discovery, opportunity prioritization, technical analysis, prototyping/POCs, stakeholder validation, implementation planning, documentation, and risk/quality management within the 25-week schedule.

Factor 2 - Relevant Experience and Past Performance: The relevance and recency of demonstrated performance on comparable modernization efforts, including business-process and technical modernization, automation/AI/data work, prototypes or working technical solutions, federal or regulated environments, and knowledge transfer. The Government may consider information from references, CPARS or other Government systems, market research, and other reasonably available sources.

Factor 3 - Key Personnel and Mobilization: The qualifications and availability of the proposed senior lead and key personnel, the extent to which the team combines business/process and hands-on technical capability, and the credibility of the plan to begin performance on September 30, 2026 and rapidly complete onboarding/access requirements.

Factor 4 - Digital Accessibility and Security: The adequacy of the quoter’s approach to Section 508 accessibility and HHS security/privacy/access requirements. Material unaddressed accessibility or security deficiencies may render a quotation unacceptable.

Factor 5 - Price: The total firm-fixed price and any material price assumptions. The Government will determine price reasonableness using competitive quotations and may also consider the IGCE, market research, historical/comparable information, or other reasonable price-analysis techniques.

8.2 Relative Importance and Selection

Factors 1 through 4, when combined, are more important than price. Among the non-price factors, Technical Approach is the most important; Relevant Experience/Past Performance and Key Personnel/Mobilization follow in importance; Digital Accessibility/Security is evaluated for adequacy and risk. As quotations become more technically equivalent, price becomes increasingly important.

The Government may issue the purchase order based on initial quotations without requesting revisions. The Government reserves the right to conduct clarifications or request limited revisions when doing so is in the Government’s interest. The Government is not required to establish a competitive range or conduct discussions under FAR Part 15 procedures.

A quoter with no record of relevant past performance will not be evaluated favorably or unfavorably solely because of the absence of a performance record; the Government will evaluate the other available information.

9. LEGAL EFFECT OF QUOTATION AND PURCHASE ORDER

A quotation is not an offer and cannot be accepted by the Government to form a binding contract. The Government’s issuance of a purchase order in response to a quotation constitutes the Government’s offer. A binding contract is formed when the contractor accepts the purchase order in writing or begins substantial performance in accordance with the purchase order, as provided by the applicable commercial-services simplified acquisition procedures.

The successful quoter’s quotation, to the extent accepted by the Government, may be incorporated into the resulting purchase order. In the event of conflict, the resulting purchase order and applicable clauses will control in accordance with the order-of-precedence terms of the order.

10. SOLICITATION PROVISIONS AND CONTRACT CLAUSES

The provisions and clauses identified below are incorporated by reference, as applicable, including HHS class-deviation versions in effect on the date of this solicitation/award. The resulting purchase order will include all mandatory provisions and clauses applicable to the acquisition. Quoters are responsible for reviewing the applicable text at Acquisition.gov and HHS acquisition deviation resources.

10.1 Solicitation Provisions

Provision Title

52.204-7 System for Award Management - Registration

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (HHS applicable deviation)

RFQ FY26-ASA | HHS Modernization Discovery | Page 8

Provision Title

52.212-2 Evaluation - Commercial Products and Commercial Services (HHS applicable deviation; supplemented by Section 8)

52.219-1 Small Business Program Representations (applicable deviation/version)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (applicable deviation/version)

HHSAR 352.239-72 Information System Security Plan and Accreditation (FEB 2024 deviation)

HHSAR 352.239-78 ICT Accessibility Notice (applicable HHS deviation/version)

10.2 Contract Clauses

Clause Title 52.204-9 Personal Identity Verification of Contractor Personnel, if applicable

52.204-13 System for Award Management Maintenance

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services (HHS applicable deviation)

52.219-6 Notice of Total Small Business Set-Aside (applicable deviation/version)

52.219-28 Postaward Small Business Program Rerepresentation

52.222-50 Combating Trafficking in Persons

52.222-54 Employment Eligibility Verification, if applicable

52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026; applicable HHS deviation)

52.227-14 Rights in Data - General, as applicable to ordered work and deliverables

52.232-33 Payment by Electronic Funds Transfer - System for Award Management

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.240-91 Security Prohibitions and Exclusions (applicable deviation/version)

52.240-93 Basic Safeguarding of Covered Contractor Information Systems (applicable deviation/version)

52.244-6 Subcontracts for Commercial Products and Commercial Services

HHSAR 352.204-71 Information and Information Systems Security (FEB 2024 deviation)

HHSAR 352.204-72 Records Management (FEB 2024 deviation; applicable to Federal records)

HHSAR 352.204-73 Contractor Personnel Security and Agency Access (FEB 2024 deviation)

HHSAR 352.224-71 Confidential Information (FEB 2024 deviation)

HHSAR 352.237-75 Key Personnel, if key personnel are designated in the resulting order

HHSAR 352.227-70 Publications and Publicity

HHSAR 352.232-71 Electronic Submission of Payment Requests

HHSAR 352.239-71 Security Requirements for Information Technology Resources (applicable HHS deviation/version)

HHSAR 352.239-73 Information System Design and Development (applicable HHS deviation/version)

HHSAR 352.239-75 Security Controls Compliance Testing (applicable HHS deviation/version)

HHSAR 352.239-79 ICT Accessibility (applicable HHS deviation/version)

LABOR STANDARDS APPLICABILITY

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Clause Title

The requirement is drafted for senior professional and technical modernization services. The Contracting Officer will make the final Service Contract Labor Standards applicability determination before award. If the Government determines that wage-determination coverage or additional labor clauses are required, the RFQ will be amended as necessary before award.

11. ADMINISTRATIVE TERMS

11.1 SAM Registration and Responsibility

The apparent successful quoter must satisfy applicable SAM.gov registration, responsibility, eligibility, and exclusion requirements at the time required for award. The Government may request additional information necessary to make a responsibility determination.

11.2 No Reimbursement of Quotation Costs

The Government will not reimburse any costs incurred in preparing or submitting a quotation, responding to questions, providing clarifications, or participating in the acquisition process.

11.3 Amendments

Only the Contracting Officer may amend this RFQ or authorize changes to the resulting purchase order. Oral explanations or instructions from any other Government official do not change the requirements or terms of this solicitation.

11.4 Contract Administration

The Government may designate a Contracting Officer’s Representative after award. A COR may provide technical direction within the scope of the order but is not authorized to change price, scope, period of performance, contract terms, or other matters reserved to the Contracting Officer.

12. QUOTATION CHECKLIST

• Volume I - Technical quotation within stated page limits.

• Volume II - Completed FFP price for CLIN 0001.

• Legal business name, address, UEI, CAGE, and point of contact.

• Active SAM.gov registration and small-business representation under NAICS 541512.

• Relevant experience/past-performance information (up to three efforts).

• Senior engagement lead/key personnel information and mobilization confirmation.

• Section 508/accessibility and security approach; ACR/VPAT/checklist if applicable.

• Identification of any subcontractors, teaming arrangements, or joint venture.

• Identification of pre-existing/proprietary/commercial software, tools, data, and license restrictions proposed for use.

• Clear identification of all assumptions, qualifications, or requested exceptions.

• Quotation valid for at least 30 calendar days.

END OF RFQ FY26-ASA

12. QUOTATION CHECKLIST