Old Hickory HVAC- KO Determination Limiting Competition at or below the SAT_Redacted.pdf

This is a Contracting Officer's Determination for Limiting Competition at or below the Simplified Acquisition Threshold (SAT) issued by the U.S. Army Corps of Engineers, Nashville District.

The procurement covers the purchase and installation of two 15-ton packaged water source heat pump units (AHU-1 and AHU-2) with ancillary components at the Old Hickory Powerhouse to replace existing units. The supplies include 460V/3-phase units with minimum 20.1 EER, low-GWP A2L-class refrigerants, and integrated 30kW auxiliary electric heaters, all complying with UL 60335-2-40 and EM 385-1-1 standards. The procurement is a firm-fixed-price purchase order contract valued below the SAT threshold, funded through Operations & Maintenance, Army (OMA) and FY26 Civil Works. The contract will be awarded as a sole source to a local small business vendor with existing familiarity and maintenance history with the powerhouse's current HVAC systems.

The justification for sole-source procurement is predicated on RFO 6.103-2 (Unusual and Compelling Urgency), citing a seven-month delay and contract termination that created imminent operational risks to facility operations as employees face extreme temperature conditions during the summer season. The contracting officer determined that re-procurement must occur expeditiously to ensure employee safety and equipment protection, and that sole-sourcing is in the Government's best interest. Post-award justification will be made publicly available within 14 days of contract award, with exceptions for justifications under 6.103-2 (posted within 30 days) and brand-name descriptions (posted with solicitation).