Oklahoma_City_SOW_-_Rev_1.docx

Department of the Interior United States Geological Survey Oklahoma-Texas Water Science Center 202 NW 66th Street, Building 7 Oklahoma City, OK 73116

Laboratory Cleanup and Hazardous Waste Disposal Performance-Based Work Statement

Prepared by:

Eva J. Bryson, Environmental Manager Office of Management Services-Denver March 18, 2026 – Orig.

March 23, 2026 – Rev 1

GENERAL

U.S. Geological Survey is requesting non-personal services to provide all equipment, labor, travel, and materials (unless otherwise provided herein) necessary for a service agreement for a laboratory cleanup and waste disposal in leased space located within 202 NW 66th Street, Building 7, Oklahoma City, OK 73116. The USGS processed and analyzed samples using various chemicals. The USGS is required to remove all USGS-owned equipment and furnishings and clean all leased areas where chemicals or hazardous materials were used or stored before returning the facility to the owner.

The Contractor is solely responsible for site investigation and verification of actual site conditions. This statement of work outlines the required Contractor qualifications, work to be performed (including applicable standards and acceptance criteria), period of performance, and required deliverables.

The Contractor price for this project shall include mobilization of equipment, tools, materials, and labor for the cleaning of one main laboratory and associated work rooms. The main laboratory (Room 135) is 473 square feet, the sample/shipping prep area (adjacent to Room 135) is 255 square feet, and the field supply room (Room 140) is 140 square feet. Included with the laboratory furniture and equipment removal is the removal and disposal of solid and hazardous waste.

Total space for the laboratory/prep area and supply room is 868 square feet. Below is the floor plan for the building. The relevant rooms are in the northeast corner of the building. Removed cabinets and other materials can be loaded into roll-offs staged in the small parking area east of the building.

Google Earth view of the USGS Oklahoma City Building 7. Orientation is North with the main entrance on the south side of the building.

SCOPE OF WORK-TASKS AND STANDARDS

Parking areas east of the building (marked in red) can be used for roll-offs and vehicle parking.

Task 1. The contractor shall set up the contractor’s work areas, both interior and exterior to the building, and arrange for utilities’ shutoff and building access through USGS and the GSA representative. Contractor’s equipment may be left on site, either indoors or outdoors. Contractor shall ensure that all equipment left outdoors is secured against accidental movement, fluid leakage onto the asphalt or soil, and orphan dumping.

Stage roll offs and other wheeled vehicles at the parking area on the east side of the building. This area shall be coned off or other barricades put in place to prevent vehicle traffic through the area. All debris shall be kept within the confines of the roll offs or other wheeled vehicles.

Task 2. The contractor shall clean, remove, and dispose of all equipment or laboratory furniture that is USGS-owned within the laboratory and on the roof.

· Coordination with the USGS Building/Operations Manager shall be required to ensure all utilities are shut off during remediation and then returned to normal operations when feasible.

· All metal wall and base cabinets shall be washed down with a biodegradable product such as Liqui-Nox®, Simple Green®, or other similar product as selected by the contractor. All the rinsate shall be captured in appropriate containers for later sampling and disposal and the cleaned casement and cabinets shall be removed and placed in the appropriate roll offs for disposal or recycling.

· If floor tiles are missing after the base cabinets or other equipment are removed, the contractor shall install floor tiles to cover the exposed concrete floor. The contractor shall match, as reasonably as possible, the pattern and color of the existing tiles. The contractor shall remove existing tiles only to the extent that is needed to install the new tiles. The contractor shall replace any missing mopboards (baseboards) with similar colored product. If mopboards are detached from the walls, then resecure in place.

· Remove the fume hood/exhaust fan, including the extended ductwork and clean to allow for disposal. The extended ductwork shall terminate above the ceiling, the interior 3 to 4 inches of the interior vent shall be tested for contaminants and then capped with like material.

· Ceiling tiles and grids abutting the fume and vent hoods shall be removed to facilitate removal of the vent and hood. Ceiling tiles and grids that are removed are to be replaced and new ceiling tiles and grids are to be added to fill the space.

· There is no drip cups located in the fume hood.

· Disconnect and remove the old deionizing (DI) water unit and all associated piping and electrical. All piping and electrical shall be capped behind the wall. All terminated piping shall have a shut-off valve installed in addition to the capping. Note where the termination points are located on a map or photo of the wall.

· Remove the sinks, faucets, and associated piping under the sinks, clean, and dispose of in the appropriate roll off. All deionizing water tubing shall be drained, and deionized water mixed with regular tap water prior to disposal in sinks. All terminated piping shall have a shut-off valve installed in addition to the capping. Note where the termination points are located on a map or photo of the wall. Remove and dispose of the P-traps and capture the rinsate for later testing.

· Contractor shall disconnect, remove, and properly dispose of the existing autoclave unit that is hard‑plumbed into the laboratory via a gas line, including safely capping all associated utility connections (gas, water, and drainage as applicable) as part of the lab decommissioning. All work must comply with applicable safety, building, and environmental requirements, and the contractor shall ensure no damage to surrounding infrastructure during removal.

· The washbasin located in the prep room is to be cleaned and left in place as this is the owner’s property.

· The emergency eyewash and shower station shall be cleaned and disposed of and the drain plugged. Prior to plugging, the drain screen shall be removed, and samples taken to determine if any hazardous materials were disposed of down the drain. Pour a 10% bleach solution down the drain and ensure that the rim where the drain cover connects to the drain inlet is also cleaned with bleach. Sample after the bleach solution has been applied and allowed to dry to determine if any contamination remains. A drain plug shall be installed and be a removable type as selected by the contractor.

· Patch and prime holes in the walls where cabinets, pressurized air or gas lines, equipment rails, or other attachments and equipment were removed.

· The level of finish for patching holes in walls shall be Level 2, ASTM C 840-19a or the most current version. “All joints and interior angles shall have tape embedded in joint compound and shall be immediately wiped with a joint knife or trowel, leaving a thin coating of joint compound over all joints and interior angles. Fastener heads, corner beads, and accessories shall be covered with a coat of joint compound. Surface shall be free of excess joint compound. Tool marks and ridges are acceptable, but the surface shall not have excess joint compound.

· All electrical, including any disconnects, shall be stubbed behind the wall or to the nearest junction box above the ceiling and capped off. A licensed plumber or electrician shall ensure that all terminations are in accordance with local code. If piping exits the floor, remove all piping to within 3 inches to allow for capping. The selection of the most appropriate cap shall be left to the contractor.

· Take plumbing lines back to the nearest lateral or main to eliminate unnecessary dead legs. Stub and cap off the plumbing lines above the ceiling or behind walls and install a shut-off valve. Note where the termination points are located on a map or photo of the wall. The line type (domestic, CW, HW, HWR, DI, DWV) should be noted and documented on the map or wall photo. All sink P-traps are to be removed, the contents captured and sampled prior to disposal, and the P-traps disposed of as hazardous waste.

· Walls and floors shall be washed down with a biodegradable product such as Liqui-Nox®, Simple Green®, or other similar product as selected by the contractor. All the rinsate shall be captured in appropriate containers for later sampling and disposal.

· Floors shall be swept after final cleaning to remove any remaining debris.

Task 3. The contractor shall sample, package, and dispose of all hazardous materials.

· All the cleaning rinsate shall be captured in appropriate containers for later sampling and disposal.

· P-traps located beneath the sink/basin shall be removed, the P-trap contents shall be drained into a drum and captured for sampling, and the traps placed in the appropriate container for disposal. Cleaning of the drains shall stop after the p-trap connection to the drain line (first horizontal joint). The drain line shall be capped behind the wall and noted on the drawings or wall photos.

· Conduct sampling and analysis of floors and walls for chemical residue left after initial cleaning. At a minimum, five to seven (5-7) samples shall be taken dependent upon the number of visible indicators (remaining stains on the floor in front of sinks or fume hoods or remaining stains on walls above sinks.). If the samples indicate contamination remains, but are below the action level, then the area shall be considered clear. If the samples indicate that contamination remains and is above the action level for the chemical tested, then additional cleaning and sampling is required until the space is below the action level.

· Each sample shall be marked with a unique identifier and the sample location. For example, Sample W1 – Laboratory, west wall, 6 ft. north and 4 ft. up from the SW corner. The floor plan of the USGS space shall be marked with the unique identifier and the information included in the final report.

· Samples analysis shall be presented in a table format showing the criteria used and a list of the sample analytes against the specified criteria. A table of the waste disposal results shall also be included. Suggested examples of the data to be presented are shown below. The contractor may add additional information if it will enhance or otherwise explain the sample results. See examples of the tables below.

· The contractor shall code each chemical as to its waste characteristics in accordance with EPA Resource Conservation and Recovery Act (RCRA) applicable regulations and segregate into proper compatibility groups for shipping according to applicable Department of Transportation (DOT) regulations and Transportation, Storage, and Disposal Facility (TSDF) guidelines. The carrier shall have the appropriate Hazardous Materials Shipping Permit and provide a copy of the Permit to the Contracting Officer.

· Mere acceptance of the materials and waste at a properly permitted TSDF does not meet the definition of disposal under this contract. It is the contractor’s responsibility to obtain all necessary documentation verifying that the disposal, i.e., incineration, neutralization, destruction, sequestering, etc., of all items has been accomplished. If the TSDF offers documentation verifying disposal of items, the contractor must also obtain that documentation.

· All manifests, bills of lading, certificates of destruction (if a TSDF issues them), sample analysis, and chain-of-custody forms shall be included in the final report. Those documents such as certificates of destruction that are not issued immediately by the TSDF, may be sent to the USGS COR upon arrival but no later than six months after receipt at the disposal facility.

· The contractor shall retain the services of an independent or third-party industrial hygiene service to collect the required samples. An industrial hygiene technician may collect the samples provided a certified industrial hygienist oversees the technician.

Task 4. The contractor shall provide a draft report of all work activities within 20 days after the completion of the project.

· The contractor shall include a complete copy of the National Renewal Energy Laboratory Worksheet for Determination of Actionable Surface Contamination Levels and create a table which shows the results of all sampling results compared with the ASCLs. See below for an example of the table.

USGS Page 1

Waste Disposal Results

Metal

RCRA Reg mg/L Waste Sample result mg/L

Industrial Hygiene Results Compared to Various Criteria used by the Contractor.

WlA

FlA

F2A

WlB

FlB

QCl Brookhaven IH75190 Non- Operational areas (ug/100 cm 2

OSHA

Regulated (ug/100cm2)

Manufacturing ASCL {ug/100cm2)

Office ASCL (ug/100 cm 2

Mercury

NE – Not established Worksheet for Determination of Actionable Surface Contamination Levels (Shaded cells indicate the most conservative occupational exposure level that was used to calculate the Manufacturing ASCL)

(mg/m3)

ACGIH TLV

100 cm2 Manufacturing ASCL (ug/100 cm2) EPA SDWA std (mg/l) Office ASCL (ug/100 cm2)

NE = Not established

· The floor plan of the laboratory shall be marked with the unique sample identifier, and the location shall be marked on the floor plan. Overlay the floor plan over a representation of the building from Google Earth or other mapping software. An Adobe pdf file of the building’s floor plan and an example of the floor plan overlay on a Google map of a building is included. The Adobe pdf file can be accessed by double-clicking on the icon. An example is presented in the pdf below.

· The Contractor shall develop a closure report covering the cleanup and removal activities. The report shall document the Contractors’ cleaning and sampling activities (location, methodology); inventory of chemicals including generated waste streams, field documentation tracked by the Project Supervisor each day, and a general description of activities of sufficient detail to demonstrate that the work met the work plan requirements. The actual sample documentation and data shall be included as an appendix. Signatures of the Contractor, primary subcontractors, and licensed/certified professionals shall be on the report.

· All reports shall be generated in the most current version of Microsoft Word©. Tables within the reports shall be generated in the most current version of Microsoft© Excel.

Optional CLINS:

CLIN 1

· It is assumed by USGS that all piping associated with water lines are not wrapped in asbestos-containing materials. If the contractor encounters any asbestos-containing materials during the removal of fume hood or laboratory furniture, the contractor shall stop work immediately and inform the COR.

· If asbestos-containing materials are encountered, information on the total asbestos removed shall be included in the final report along with a copy of the hazardous waste manifest showing the total amounts disposed of and where the asbestos was taken from, i.e., countertop, fume hood, sink lining, thermal system insulation on plumbing, etc. Removal, packaging, and disposal of asbestos-containing materials shall conform to the Oregon Department of Environmental Quality and applicable OSHA standards.

· All asbestos removal is to be priced by the linear foot. Pricing shall include all personal protective equipment, materials and equipment, and packaging according to the Oregon Department of Environmental Quality and DOT Standards, transportation, and disposal costs.

· The final report shall include all information on abatement activities of asbestos-containing materials, including quantities and locations of materials abated (e.g., laboratory, three (3) transite counter tops and two (2) mudded elbows). Copies of all asbestos waste manifests shall be included in the report.

CLIN 2

· USGS is not aware of any mold-contaminated drywall. If encountered, the contractor shall remove the mold-contaminated drywall using a standard flood-cut. This cut shall be made at a minimum of 12 inches above where the mold or flood damage stopped. Install and finish new wallboard in the same thickness following ASTM C 840-19a or most current version. “Terminology: 3.2.7 finished wallboard, n—wallboard that has had the joints taped, has had the joints, fastener heads, and flanges of accessories concealed with joint compound, and has been sanded to prepare the surface to receive job applied decoration.” Prime all joints and joint compound after installation. If additional mold is discovered beyond the standard flood-cut, the contractor shall stop work and contact the USGS COR for further direction.

· All mold-contaminated drywall is to be priced by the linear foot. Pricing shall include all personal protective equipment, materials and equipment, and packaging according to the Oregon Department of Environmental Quality and EPA Standards, transportation, and disposal costs.

Potential Contaminants of Concern

There have been no known spills of chemicals in the laboratories. Potential Contaminants of Concern include flammable liquids and acids (sulfuric, hydrochloric). The contractor will sample using the EPA SW-846 Compendium methods for regulated chemicals and RCRA 8 metals. Attached is a chemical inventory of all known chemicals used in the laboratory.

regulations

The contractor shall perform all construction, solid waste disposal, and hazardous waste disposal services in accordance with all Federal, state, and local laws, statutes, regulations, and codes.

Federal Statutes

Clean Air Act of 1970, as amended (42 U. S. C. 7401 et seq.)

Clean Water Act of 1977, as amended (Public Law 95-217, 33 U. S. C. 1251 et seq.)

Comprehensive Environmental Response, Compensation, and Liability Act of 1980, as amended (42 U. S. C. 9601 et seq.)

Federal Facilities Compliance Act of 1992 (Public Law 102-386) Federal Insecticide, Fungicide, and Rodenticide Act of 1947, as amended (Public Law 92-516, 7 U. S. C. 136 et seq.)

Hazardous and Solid Waste Amendments of 1984 (Public Law 98-616) Hazardous Materials Transportation Act of 1975 (49 U. S. C. 5101 et seq.)

Hazardous Materials Transportation Uniform Safety Act of 1990 (Public Law 101-615) Oil Pollution Act of 1990 (Public Law 101-380, 33 U. S. C. 2701 et seq.)

Pollution Prevention Act of 1990 (42 U. S. C. 13101 et seq.)

Public Health Service Act, as amended (42 USC 201 et seq.)

Resource Conservation and Recovery Act of 1976, as amended (42 U. S. C. 6901 et seq.)

Superfund Amendments and Reauthorization Act of 1986 (Public Law 99-499) Toxic Substances Control Act of 1976 (15 U. S. C. 2601 et seq.)

Federal Regulations

29 CFR Part 1926, Safety and Health Regulations for Construction 40 CFR 1-end, Protection of the Environment 49 CFR 100-199, Transportation Test Methods for Evaluating Solid Waste, Physical/Chemical Methods, EPA publication SW‐846, Third Edition, Final Updates I (1993), II (1995), IIA (1994), IIB (1995), III (1997), IIIA (1999), IIIB (2005), IV (2008), and V (2015)

State Regulations

Oklahoma Environmental Quality Department Title 27A and Chapter 4, Part 252

Consensus Standards

ANSI/ASSP Z9.11-2016, Laboratory Decommissioning Standard ASTM C 840-19a, Stand Specification for Application and Finishing of Gypsum Board Brookhaven National Laboratory, Surface Wipe Sampling for Metals, IH75190, Rev. 23, dated 06/23/17 or latest revision

If there are state, county, or local regulations that are more conservative than federal statutes and regulations, the contractor is required to comply with those provisions.

The contractor is responsible for applying for and securing all required permits and licenses to perform the scope of work.

PERIOD OF PERFORMANCE

The period of performance shall commence upon issuance and acceptance of the contract and terminate 90 days thereafter. Exceptions are allowed for receipt of Universal Hazardous Waste Manifests, Certificates of Destruction, and other confirmatory documents as determined by federal regulation.

Contractor Qualifications The Contractor personnel performing this work shall have a thorough understanding of the current legal, regulatory, and technical issues surrounding this work effort. The Contractor shall be familiar with the development of clearance work plans for laboratory decommissioning, asbestos abatement, post-clearance air sampling, performance of the work, and reporting the results. The Contractor will employ certified industrial hygienists, licensed plumbers, electricians, and asbestos abatement personnel trained to Oregon rules and regulations and shall use appropriate personnel who have experience in cleaning of industrial areas, development of clearance sampling programs, and authoring and signing clearance reports. A certified industrial hygienist shall review all sample results before signing the clearance report.

The Contractor shall furnish all labor, equipment, materials, tools, supplies, transportation, management, and services (including supervision, plans, means and methods, permits, and documentation) necessary to safely and compliantly clean or decontaminate all room surfaces, conduct representative and clearance sampling, remove hazardous waste for disposal, and develop closure reports. A Safety and Health Plan shall be submitted along with the bid/quote. The contractor’s corporate safety plan may be used.

The descriptions and sequence of work are for illustrative purposes only and are not intended to give directions on how to perform or sequence the work except where specifically noted. Multiple activities may be accomplished simultaneously at the direction of the Contractor with approval from USGS. The activities shall be performed in a way that minimizes the release of potential contaminants and mitigates any disruption to present tenants.

Deliverables

A draft of the completed report will be due 20 days after completion of the project in an electronic format. The USGS will have 15 business days (including clarification calls) to review and return comments to the contractor. The final reports from the contractor shall be due 15 business days later. The contractor shall deliver one (1) electronic copy to:

NOTE: The signature page with original signatures shall be the only hard copy delivered.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

USGS Oklahoma-Texas Water Science Center – Oklahoma City, Oklahoma Performance assessment methods used by the USGS will be standard inspection and evaluation procedures and shall include as a minimum: (1) periodic inspections and evaluation of the quality and timeliness of the services received, and (2) the General Services Administration property acceptable for release documents.

The following performance assessment methods will be used to evaluate the performance requirements of this waste removal and deconstruction project.

The contractor shall be responsible for Quality Control (QC) throughout the project. The contractor shall not rely on this QASP as a QC measure. The contractor shall notify the USGS Contracting Officer’s Representative (COR) or Technical Liaison (TL) when the project is ready for inspection and provide the COR/TL with the contractor’s Quality Control Inspection document. The COR/TL will then begin inspection. If the COR/TL finds one major concern or more than two minor concerns that should have been detected by the contractor’s QC, then the COR/TL may cancel the inspection to allow the contractor to enact its QC measures.

The Government will be responsible for Quality Assurance (QA) for the project. The USGS COR/TL will use the following measures to assure that the contractor delivers/renders the contracted quality goods/services. If the contractor has failed to meet or exceed the quality and time standards described, the contractor shall re-do the portion of the project that failed to meet the standards within 2 working days.

Inspection and Acceptance Standards for the Major Performance Requirements

Random review by USGS COR/TL

Chain-of-custody documentation prepared properly.

100%

100% USGS COR/TL will review all documents

USGS COR/TL will review all chain of custody documents

No drums rejected at the disposal facility.

100%

Random review by USGS COR/TL

USGS COR/TL will review all manifests.

Random review by USGS COR/TL

The contractor shall begin assessment within one (1) hour of notification or discovery. The USGS COR/TL shall be notified immediately.

The contractor shall provide a cleanup crew within three (3) hours.

All applicable reports shall be provided to the COR/TL within five (5) days of the occurrence.

Public information shall be handled with strict confidentiality.

100%

USGS COR/TL will review all spill reports for contractor caused spills

The USGS COR/TL shall notify PSU personnel.

USGS COR/TL will review all spill work for contractor caused spills

USGS COR/TL will review all spill reports for contractor caused spills

If cleanup is required, the contractor shall provide a cleanup crew within three (3) hours.

All applicable reports shall be provided to the COR/TL within five (5) days of the occurrence.

Public information shall be handled in strict confidentiality.

The USGS COR/TL shall notify PSU personnel.

Contractor shall be at the site within 72 hours.

100%

USGS COR/TL will review each report

USGS COR/TL will review report.

All required documentation is generated and maintained in accordance with Federal, State, and local regulations and approved protocols.

Chain-of-custody documentation prepared properly.

100%

Random review by USGS COR/TL

Accidents will be reported to the USGS COR/TL immediately Written report within 48 hours.

100%

Random review by USGS TL and any other Government or Contractor personnel

USGS TL will review all accident reports

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