Oil Water Pit Cleaning Scope Final 1_6_2025.pdf

THE JOHN F. KENNEDY CENTER FOR THE PERFORMING ARTS

YEARLY PIT CLEANING OF OIL/WATER SEPARATORS SCOPE OF WORK

THE

KENNEDY

CENTER

1.0 BACKGROUND:

The John F. Kennedy Center for the Performing Arts (the Center) is a trust instrumentality of the

U.S. Government and a living Presidential memorial. The Center fulfills its obligation as a living memorial to the late President through the presentation of performing arts programming and through education activities both in the District of Columbia and around the country. The largest cultural facility of its kind, it is the nation’s busiest arts facility presenting more than 2,000 performances each year. It currently consists of one building encompassing approximately

1,500,000 square feet of usable floor space and is situated on 17 acres of land overlooking the

Potomac River. A 65,000 square foot addition to the facility known as The Reach has been added to the facility. The Center houses nine theaters, production support areas, two public restaurants, nine function/special event rooms, five public galleries/halls/foyers, approximately 50,000 square feet of administrative offices and a large parking facility. It attracts over three million visitors annually. The facility operates 365 days per year and support systems in the building often operate at capacity in excess of 14 hours per day.

The site of the Center is bounded by:

• East: The Western most retaining walls and curbs of the Inner Loop Freeway

• South: The Northernmost retaining walls and curbs of the Theodore Roosevelt

Bridge

• West: The Easternmost retaining walls and curbs of the Rock Creek Parkway

2.0 PURPOSE:

The purpose of this requirement is to solicit and award a contract for contractor support services to perform yearly pumping of four (4) oil/water separators (OWS) identified by dimensions in this scope of work; and to perform oil water separator maintenance and repair on an as required basis.

3.0 SCOPE:

The Contractor shall be responsible for providing all labor, parts, materials, supplies, equipment, transportation, Personal Protection equipment, and supervision necessary to complete all cleaning such as but not limited to the removal of large debris items the pump cannot remove; rinsing any oil/grease off sidewalls and basin; and inspection of the

OWS pit walls for deforms, cracks and damage. This services include: draining, inspection and pumping of the oil/sludge from the trap side of the OWS pits at the

Center.

The Contractor shall perform OWS MAINTENANCE/REPAIR services on an as required basis. These services shall include but are not limited to: repairs of the pit walls, repairs to the lids/covers, replacement of pumps and/or controls, replacement of the oil damn separator pipe or additional cleaning services.

The required services shall be performed on a Time and Material basis as telephonically requested by the COR.

The Contractor shall plan, coordinate, and ensure the effective completion of all service calls. Service calls will be initiated by the COR via telephone request and follow-up electronic mail (email).

3.1 The Contractor shall plan, coordinate, and ensure the effective completion of all service calls. The Contractor shall also maintain accurate records of all on-demand repairs for submission to the Center at all times. All work shall abide by all applicable requirements and be in compliance of the District of Columbia Municipal Regulations (DCMR), Environmental Protection Agency (EPA) regulations and industry standards.

3.2 The contractor shall coordinate with the assigned COR to schedule the annual maintenance cycle for pit cleaning in addition to the timeline for when the service shall be performed.

3.3 The contractor shall post an approved confine space permit at the job throughout the performance of this project, if applicable.

3.4 The contractor shall comply with all Federal, State, and local safety regulations, at all times, while performing this service.

3.5 The Contractor shall provide a price for:

A. Pump out of oil/water separator pits per location. The cost shall be based on the hourly rate and number of hours to perform services on each pit.

B. The price should include the removal and disposal of oil/water separator contents and any equipment costs.

C. Hourly rate for emergency services, if different from the hourly rate for annual maintenance.

3.6 The Center currently maintains four (4) oil/water separators that are located in the following locations below.

1) Level C Garage, near column line D-18

2) Level C Garage, near column line D-5

3) Level C Garage, near column line Q-18

4) Level C Garage, near column line Q-5

The dimensions of the pits are as follows:

• Water pit with pumps - four (4) feet wide; six (6) feet long by twelve (12) feet deep

• Oil Pit- four (4) feet squared by twelve (12) feet deep

4.0 REQUIREMENTS:

If sludge buildup is over six inches or the oil film is greater than one inch in thickness in any of the separators as result of annual inspections or emergency calls, the Contractor shall pump-out the sludge using his own equipment and dispose of the sludge in accordance with applicable Federal, state and local environmental regulations. Each affected separator shall be completely pumped and left shovel clean. Afterwards, the separators shall be filled with clean water utilizing the Center’s water spigots connections located throughout the garage. The Contractor shall provide a report to the COR within three (3) business days.

The content of the report shall record the date of the cleanout, the work performed, and the separators serviced.

5.0 CONDITIONS AFFECTING THE WORK:

The Contractor shall be responsible for conducting all required field investigations prior to verifying the accuracy of information provided, including existing conditions and locations affected by the proposed work. The requirements included herein will not relieve the Contractor from furnishing all materials and labor necessary to perform the scope of work as prepared within this document, even though some items may not be specifically mentioned or detailed.

5.1 AFTER AWARD OF THE CONTRACT:

The contractor shall attend a kick-off meeting, seven (7) calendar days after contract award. The contractor shall notify the COR in writing of the anticipated start date of service. The work shall be performed in accordance with this scope of work and approved and acceptable standards of

Federal, State, and local laws and regulations.

5.2 WORKMANSHIP

All workmanship shall be accomplished with the best standard industry practices, and by workmen with five (5) years of experience in the required trade. The work shall be supervised by experience personnel and shall be satisfactory to the Contracting Officer.

5.3. PERMITS

The Contractor shall without additional expenses to the Government, obtain all appointments, licenses, and permits required for the prosecution of services to be performed under this scope of work. The Contractor shall comply with all applicable Federal, State, and local laws and regulations.

5.4 CLEAN UP

The Contractor shall remove all debris generated from work identified herein at the completion of the work. Debris shall be properly disposed of off the Center’s property in compliance with

Federal, state, and local laws and regulations. The Contractor shall not use the Center’s dumpsters for the disposal of construction debris.

6.0 WORKING HOURS:

All work shall be performed on a Monday in August between the hours of 4:00 AM and

12:00 PM, excluding all Federal Holidays and weekends unless written authorization is received from the Center. Federal Holidays are listed below:

New Year’s Day

Birthday of Martin Luther King, Jr.

Washington’s Birthday

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

8.0 SPILL RESPONSIBILITY:

The Contractor shall be responsible for all spills or leaks during the performance of this contract occurring because of, or contributed to by the actions of its agents, employees or subcontractors. The Contractor shall be responsible to clean up such spills or leaks to the satisfaction of the Government and in a manner that complies with applicable Federal, State and/or local laws and regulations. The Contractor shall report all such spills and leaks to the COR via telephone with the hour of the incident. The contractor shall submit a written follow-up report to the COR no later than 24-hours after the initial telephone notification of the spill. The written report should include what was spilled, when the incident occurred, what was done to clean up the spill and if there are any environmental impacts that the EPA would need to be made aware of.

9.0 KICK-OFF MEETING:

The contractor shall attend a Kick-Off meeting with the Contracting Officer and the COR within seven (7) calendar days after the award. The purpose of the Kick-Off meeting, which will be chaired by the Contracting Officer (CO), is to discuss technical and contracting objectives of the contract and review the contractors Confined Space Safety Plan and

Quality Control Plan. The Kick-Off meeting will be attended by the head of safety program for the Center. The meeting will be held at the Center.

9.1 The Government and Contractor shall discuss and agree upon a scheduling of the project which will be proposed by the COR.

9.2 The Contractor will be given a re-familiarization tour of the jobsite(s) following the kick-off meeting or on a scheduled date which is convenient to the Center.

10.0 PERIOD OF PERFORMANCE:

The anticipated period of performance for the resultant contract is a base period ending

September 30, 2025, with four one-year option periods.

11.0 PLACE OF PERFORMANCE

Contract performance shall be at The John F. Kennedy Center for the Performing Arts, 2700 F Street NW, Washington, DC 20566-0001.

12.0 WAGE DETERMINATION

Service Contract Act, Wage Determination No. 2015-4281, Rev. No. 32, dated Dec. 23, 2024, applies to this requirement. Any future revision numbers to Wage Determination No. 2015-4281 will be incorporated into the contract by reference.

13.0 ACROMYNS:

CO: CONTRACTING OFFICER

COR: CONTRACTING OFFICER’S REPRESENTITIVE

CENTER: THE JOHN F. KENNEDY CENTER FOR THE PERFORMING ARTS

SOC: SECURITY OPERATION CENTER

DCMR: DISTRICT OF COLUMBIA MUNICIPAL REGULATIONS

EPA: ENVIRMENTAL PROTECTION AGENCY