Ohler Pumps and Fuel Separator System Redacted JA_Redacted.pdf

ANNEX 1 - JUSTIFICATION AND APPROVAL

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

DEPARTMENT OF THE NAVY

NAVAL SURFACE WARFARE CENTER, PANAMA CITY DIVISION

110 VERNON AVE

PANAMA CITY BEACH, FL 32407-7001

IN REPLY REFER TO:

CONTROLLED UNCLASSIFIED INFORMATION (CUI) 1

J&A Number:

JUSTIFICATION AND APPROVAL

TO PROCURE USING OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity

The Naval Sea Systems Command (NAVSEA), Naval Surface Warfare Center, Panama City Division (NSWC PCD).

2. Description of the Action Being Approved

Award of a Firm Fixed Price (FFP) Requirements Indefinite Delivery – Indefinite Quantity (IDIQ) contract, on a sole source basis, to Ohler Pumps, A Division of WS Darley, 501 Maple Street, Janesville, IA 50647 (CAGE Code 00299), for the acquisition of pumps and filters. These pumps and filters have been identified by the Fuel & Water (F&W) team at MARCORSYSCOM (MCSC) and are deemed critical to obtain, as they are specially designed and modified to operate fielded Expeditionary Fuel Distribution Systems (EFDS).

The purpose J&A amendment is to update paragraph three because a miscalculation in the Independent Government Cost Estimate yielded lower figures that are not representative of realistic prices.

3. Description of Supplies/Services

From:

This acquisition consists of:

The estimated duration of the contract is five years, including a base ordering period with four additional option ordering periods totaling . The Government’s minimum needs have been verified by the certifying technical and requirements personnel. The procurement will be funded with fiscal years 2026 – 2031 Other Procurement, Navy (OPN) funds. This J&A does not authorize acquisition for other requirements. Delivery requirements will be specified in the individual delivery orders.

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To:

This acquisition consists of:

The estimated duration of the contract is five years, including a base ordering period with four additional option ordering periods totaling . The Government’s minimum needs have been verified by the certifying technical and requirements personnel. The procurement will be funded with fiscal years 2026 – 2031 Other Procurement, Navy (OPN) funds. This J&A does not authorize acquisition for other requirements. Delivery requirements will be specified in the individual delivery orders.

4. Statutory Authority Permitting Other Than Full and Open Competition

10 U.S.C. 3204(a)(1) FAR 6.302-1(a)(2) – Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Rationale Justifying Use of Cited Statutory Authority

The EFDS is a program of record within MCSC F&W Team enabling expeditionary bulk fueling utilizing fuel pumps and separators produced by Ohler Pumps. The original designed for the fuel pump (NSN 2930-01-714-8655) and the fuel filter separator (NSN 2910-01-714-8656) were awarded to Ohler Pumps under contract M67854-22-D-5000 for the

. The pumps and separators were slightly modified from the original configuration to meet the EFDS requirements. This redesign has since been vetted through Marine Corps Systems Command (MCSC) and has been approved for EFDS usage.

NWSC PCD Code E33 is now the assigned in-service engineering agent for the MCSC F&W team suite of system components.

Ohler Pumps is the original equipment manufacturer, and the only source for the required pumps and filters, as they developed the EFDS pumps and filters. The required Ohler Pump EFDS RA2103 pump and RA2101 filter have been specifically designed to support the EFDS fuel system and have completed extensive testing to verify compatibility with the EFDS system. Use of alternate pumps and filters would change pump sizing, design or type and would require significant system re-design and incur considerable systems engineering costs. Use of alternate equipment would also delay the fielding of the EFDS fuel system to conduct qualification testing. Use of the Ohler pumps and filters reduces EFDS project schedule risk as they have already undergone extensive design and testing for the , which is a separate program of record at MCSC. Utilizing these pumps and filters allows EFDS to leverage the development of these systems already completed. The schedule risk of selecting an alternate source/pump is expected to result in at least two years of additional development and design verification time

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before an alternate system can be integrated into the project baseline.

Additionally, if an alternate pump or filter is acquired, the Government will incur significant additional costs due to the additional non-recurring engineering (NRE) and design development costs. The estimated cost of this NRE is estimated to be greater than for design development and verification. The cost risk is further complicated by the unknown future unit cost and total ownership cost associated with an alternate vendor that is difficult to quantify.

Expectations are that an alternate source of supply would be more expensive given the fact that the current OEM has an active production line already tooled to support the EFDS project given the similarity to the project. The EFDS project is actively utilizing logistics/technical documentation to shorten timelines and mitigate costs related to the development of the Technical Manual (TM), Training Package and related documentation. The approximate cost for logistics development time, manuals, repair training and maintenance instructions is . Most of these logistics’ elements are already in place with the TAGRS program and can be leveraged to mitigate cost/schedule impacts in EFDS, as follows:

In summary, acquiring alternate equipment would require additional time and effort to modify the equipment and develop the required support documentation. The additional two years and the cost of to modify and field alternate equipment is cost prohibitive because it is not expected to be recovered through competition. Therefore, it is in the Government’s best interest to award to Ohler Pumps on a sole source basis.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable

Sources sought notice number N61331-25-SN-Q50 was published on 18 August 2025 through 3 September 2025 on the Government Point of Entry, SAM.gov, per DFARS PGI 206.302-1(d). In addition, the proposed contract action was synopsized from 2 September 2025 through 17 September 2025, per FAR 5.203(a). To date, only Ohler Pumps responded to these announcements. No additional market research was conducted because it is not practicable, for the reasons discussed in paragraph 5 above.

7. Determination of Fair and Reasonable Costs

The Contracting Officer has determined that the anticipated prices to the Government for the supplies/services covered by the J&A will be fair and reasonable.

8. Actions to Remove Barriers to Competition

For the reasons set forth in Paragraph 5, NSWC PCD has no plans at this time to compete future

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contracts for the types of supplies/services covered by this document. If another potential source emerges NSWC PCD will assess whether competition for future requirements is feasible.

SIGNATURES FOLLOW THIS PAGE

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CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

Dr. Peter Adair, Technical Director NSWC PCD Date