OhioBuys+Fact+Sheet+for+Bidders_Suppliers.pdfOhioBuys+Fact+Sheet+for+Bidders_Suppliers.pdf
PDF 127 KB Posted
- Attached to
- Bulk Fuel for Caesar Creek State Park
- Solicitation number
- SRC0000040782
- Issued by
- Warren County, Ohio
About this file
This fact sheet describes the OhioBuys procurement platform administered by the State of Ohio's Department of Administrative Services for conducting procurement activities with state agencies and suppliers. OhioBuys serves as the primary online platform enabling businesses to respond to state contract opportunities, manage solicitations, and participate in the state procurement process. The platform provides catalog functionality for shopping state contracts, solicitation and contract management tools, and order-through-pay capabilities. Bidders and suppliers must obtain an OH|ID—a secure single sign-on credential—to access OhioBuys and register to do business with the state. Registration requirements include providing a valid email address and password, with the email address used for the OH|ID account matching the supplier contact record in OhioBuys. Existing suppliers manage contacts through OhioPays at supplier.ohio.gov, while bidders manage contacts directly within OhioBuys under the Contacts tab.
The State of Ohio strongly encourages bidders and suppliers to complete training before conducting procurement activities in OhioBuys, with resources including web-based eLearning videos, hosted webinars, and job aids available on the OhioBuys website. Technical support and registration assistance are provided by the Ohio Shared Services Team through email at OBM.ContactCenter@obm.ohio.gov or by telephone at 877-644-6771, with procurement-specific inquiries directed to ohiobuys@das.ohio.gov. The platform integrates multiple procurement functions into a single system, enabling data analytics, spend tracking across contracts and categories, automated approval workflows, and reporting capabilities at both agency and enterprise levels.
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Introducing OhioBuys OhioBuys provides the primary platform for you to conduct procurement activities with the State of Ohio. OhioBuys leverages innovative technologies to increase efficiency, opportunities, and participation with businesses in Ohio.
OhioBuys also provides an online shopping experience for State users purchasing contract and non-contract items provided by supplier partners.
https://procure.ohio.gov/ohiobuys
OhioBuys Catalog functionality allows users to:
• Search for items from State contracts via a catalog shopping experience and place an order for those items.
• Browse the goods and services that are available for purchase including batteries, clothing, footwear, general hardware, gloves, ink and toner cartridges, IT equipment pickup and disposal/delivery services, laboratory supplies, office supplies, soaps and hand sanitizers and much more.
Solicitation and Contract Management functionality allows users to:
• Create bid opportunities, award and manage contracts and measure spend, all in one place.
• Take advantage of data analytics and reporting to track spend across contracts, categories and suppliers. Reporting can be generated both at the agency and enterprise level.
Order-through-Pay functionality includes:
• Quick quoting, guided buying and the addition of even more catalogs for shopping.
• Automated workflows to route items for approval, as well as dashboard capabilities to track activity.
• Seamless linkages across order-through-pay transactions; increasing compliance while automating exception scenarios by routing to the proper authority.
Supplier and Bidder Registration A Supplier is a business or organization that is fully registered to do business with the State, while a Bidder is a business or organization that wants to respond to an opportunity to do business with the State and is not currently a fully-registered State Supplier.
To begin registration, Bidders and Suppliers need an OH|ID to access Ohio Buys. To find out how to obtain an OH|ID, please see page 2.
For Suppliers/Bidders
How To: Access OhioBuys In order to access OhioBuys, every Bidder or Supplier contact must have an OH|ID. An OH|ID is a secure, single sign-on that provides users access to online services for multiple State of Ohio systems. The following rules dictate how Bidders and Suppliers use OH|IDs to access OhioBuys:
• A valid OH|ID is required for each Bidder or Supplier contact.
• Each user must provide a valid email address and password to request and create an OH|ID.
• The email address used to create your OH|ID must match the email address associated with your Supplier contact record in OhioBuys
To access OhioBuys, navigate to: https://ohiobuys.ohio.gov Then click on the OhioBuys Login button to either create an account and obtain your OH|ID or input your OH|ID and password to log in to OhioBuys.
How To: Update Contacts If you are an existing Supplier, you may manage your contacts in OhioPays at supplier.ohio.gov.
Instructions on how to manage contacts in OhioPays are available under the How to Register option within OhioPays.
Bidders can manage their contacts directly within OhioBuys under the Contacts tab.
https://procure.ohio.gov/ohiobuys
How To: Locate Training and Support Suppliers and Bidders are strongly urged to complete training to begin successfully working in OhioBuys. Training includes web-based eLearning videos, hosted webinars, and job aids.
The training videos and job aids are available on the OhioBuys website. If you are interested in attending a Supplier webinar, please contact the OhioBuys project team at ohiobuys@das.ohio.gov. Please note, we recommend viewing the video overviews before attending the webinars.
For support or if you have Registration questions, please contact our Ohio Shared Services Team at OBM.ContactCenter@obm.ohio.gov or 877-644-6771
Webinars Job Aids Help Desk SupportTraining Videos
For Suppliers/Bidders https://ohiobuys.ohio.gov/ http://supplier.ohio.gov/ https://procure.ohio.gov/state-and-local-agencies/resources/ohiobuys-overview mailto:ohiobuys@das.ohio.gov https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+Video+Overviews mailto:OBM.ContactCenter@obm.ohio.gov
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