Ohio Supplier and Bidder Support.pdf

Introducing OhioBuys OhioBuys provides the primary platform for you to conduct procurement activities with the State of Ohio. OhioBuys leverages innovative technologies to increase efficiency, opportunities, and participation with businesses in Ohio. OhioBuys also provides an online shopping experience for State users purchasing contract and non-contract items provided by supplier partners.

https://procure.ohio.gov/ohiobuys

OhioBuys functionality allows users to:

• Search for suppliers based on commodity codes for the products and services needed.

• Create solicitations, notify suppliers of bids, award contracts, and create purchase orders

• Take advantage of data analytics and reporting to track spend across contracts, categories and suppliers. Reporting can be generated both at the agency and enterprise level.

Supplier and Bidder Registration A Supplier is a business or organization that is fully registered to do business with the State, while a Bidder is a business or organization that wants to respond to an opportunity to do business with the State and is not currently a fully-registered State Supplier. To begin registration, Bidders and Suppliers need an OH|ID to access Ohio Buys.

For Suppliers/Bidders

Step 1: REGISTER IN OHIOPAYS

Ohiopays.ohio.gov is designed to provide you, a Payee1, conducting business with the State of Ohio, with convenient access to information about your organization’s financial interactions with the state.

FIRST STEP FOR USING OHIOPAYS

To begin using the Portal, State of Ohio Payees will log into the site using their OH|ID. OH|ID provides an 8-digit user ID that allows you to login to access a variety of the State of Ohio’s online applications.

OH|ID is your personal account (it is for you, not for your organization). It delivers a more secure and private experience for users during online interactions with the state – with advanced fraud detection, prevention, and analytics features.

SECOND STEP FOR USING THE PORTAL

Once you obtain and sign into OhioPays with your OH|ID account, you can either:

~ 1 ~ Revised: 09/10/2024

USING THE PORTAL

With OhioPays you can…

• Register as a State of Ohio Payee.

• Add additional addresses.

o The Remit-to identifies the location where payment is received. Initial registrations require a primary address, which may be different from a remit-to address. Additional remit-to addresses can be added after the initial registration.

• Update your existing Payee profile.

o For banking changes, have bank verification and W9 uploaded to your computer.

• View information for purchase orders that have been submitted to you or your business.

• View status information for invoices submitted for payment view.

• Access information about payments sent to you or your business.

Step 2: Access OhioBuys To access OhioBuys, navigate to: https://ohiobuys.ohio.gov Then click on the OhioBuys Login button to input your OH|ID and password to log in to OhioBuys.

Within your account make sure to add Commodity Codes for products and services your company performs. Also add all of the people and contact information and keep this up to date.

How To: Locate Training and Support Suppliers and Bidders are strongly urged to complete training to begin successfully working in OhioBuys. Training includes web-based eLearning videos, hosted webinars, and job aids.

The training videos and job aids are available on the OhioBuys website. If you are interested in attending a Supplier webinar, please contact the OhioBuys team at supplier.ohiobuys@das.ohio.gov.

Please note, we recommend viewing the video overviews before attending the webinars.

For support or if you have Registration questions, please contact our Ohio Shared Services Team at OBM.ContactCenter@obm.ohio.gov or 877-644-6771

• Register as a Payee (Payees may be a business or an individual person depending on your relationship with the state) to conduct business with the state.

• OR associate your personal OH|ID with one (or many) Payee(s) that are already in the state’s accounting system to conduct business with the state.

Webinars Job Aids Training Videos Help Desk Support https://procure.ohio.gov/ohiobuys http://www.ohiopays.ohio.gov/ mailto:supplier.ohiobuys@das.ohio.gov mailto:OBM.ContactCenter@obm.ohio.gov