Ohio Buys ITB Template- Shawnee Residence.pdf

Name or Title of the Service or Supply: Shawnee Residence Roof Project

Ordering Division and address: Division of Forestry. 13291 US HWY 52, West Portsmouth

Specifications :

Install brown metal roof over existing shingle o House roof dimensions 53’x30’ (each pitch is 15’) o Porch roof dimensions 11’x25’

• Repair any rotten wood on the house and porch facia.

• Wrap all fascia with tan aluminum (to match vinyl siding) ~ 106’ total linear measurement

• Replace all gutters with new brown aluminum gutters. 106’ total linear measurement

(53’ on front of house and 53’ on rear of house)

• Replace all downspouts with new brown aluminum downspouts. 4 total downspouts, ~10’ each

• Tie the 3 house downspouts into existing underground drainage pipe

• Install new concrete splash block at outlet of the porch downspout

Delivery:

13291 US HWY 52, West Portsmouth OH 45663. Dale.egbert@dnr.ohio.gov, Nathan.jester@dnr.ohio.gov

Delivery Date:

Project to be completed by August 31st 2025

Evaluation.

The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. The following preference programs will be applied to the bid evaluation process.

F.O.B. DESTINATION/PRE-PAID/ALLOWED.

The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other mailto:Dale.egbert@dnr.ohio.gov ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Contract Award.

The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact

Site visits available by appointment only 7a through 3:30p M-F. To schedule an appointment, contact: Forest Manager Dale Egbert- 740 285-3432 Dale.egbert@dnr.ohio.gov

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (OSS requirement)

For the purchase of services use the following statement:

Origin-DNR-N18 All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached. (select the appropriate contract for your purchase).

mailto:invoices@ohio.gov