OGLETHORPE CO__FY 2025 LMIG _ FY 2025 LRA_INV.pdf

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oGLETHoa.aa.-

COUNTY

GEORCilA

8000 GROUND. DEEP ROOTS

Oglethorpe County Board of Commissioners 105 Union Point Road

P. 0. Box 67 Lexington, Georgia 30648

(706) 743-5270 Honorable Jay Paul, Chairman

Honorable Jason Lewis, County Administrator Honorable Adam Nation, Public Works Director http:/ /www.oglethorpecountyga.com/

OGLETHORPE COUNTY INVITATION TO BID PACKAGE

FY 2025 LMIG & FY 2025 LRA PROJECT

TRAFFIC CONTROL, DEEP PATCHING, OGI LEVELING, 9.5 MM RESURFACING, 12.5 MM

RESURFACING, FULL DEPTH RECLAMATION, REBUILD SHOULDERS AND REGRASSING, AND

RESTRIPING ON 2 COUNTY ROADS

CONTRACT ID: OGLETHORPE COUNTY FY 2025 LMIG & FY 2025 LRA PROJECT

Bid Opening Date: Wednseday January 21, 2026 - 1:00PM

Bidder

Name: _________________ _

Address: ________________ _

City, State, Zip Code: ____________ _

DO NOT UNSTAPLE THIS BOOKLET

,...,...IMPORTANT NOTE: ALL REQUIRED INFORMATION SHALL BE ENTERED BY HAND OR STAMP.

FAILURE TO RETURN ALL DOCUMENTS CONTAINED IN AND REQUIRED BY THIS BID PACKAGE

SHALL RESULT IN DISQUALIFICATION OF THE BID. **,...

Oglethorpe County is an Equal Opportunity Services Provider and Employer

Instructions to Bidders

1. All bids must be submitted on the form provided by Oglethorpe County

2. Submit one (11 hard copy and one (11 electronic version of bid on a flash drive of the complete bid package in a sealed envelope with the project name, bid date and company name clearly marked on the outside of the envelope. All bids must be received by Oglethorpe County no later than 1:00 p..m. on the bid opening date of Wednseday January 21, 2026.,

3. All bids must include a 5% bid bond with submission. (No exceptions). All bids must be executed by an officer of the company legally authorized to execute documents and to bind the company financially. The corporate seal, if appropriate, must be affixed to the bid.

4. No facsimile copies will be accepted. Oglethorpe County will not accept any bids received after the bid closing time.

5. Project bid documents may be obtained at Oglethorpe County Board of Commissioners Office, 105 Union Point Road, Lexington, Georgia, between the hours of 8:00 am and 5:00 pm, Monday through Friday.

6. Bid packages may be requested by email at: aforrester@oglethorpecountyga.gov or by phone@ (706)743-5270.

7. No telephone inquiries will be addressed regarding this bid.

No verbal response will be made to any requests for information.

Any procedural questions must be submitted in writing via Email to:

Barry L. Wood

WSPUSAINC.

Email: barry. wood@wsp.com

8. Any questions regarding the project scope, doc:umen� and/ or specifications must be submitted in writing no later than seven (7) days prior to the bid date. A written response, if required, will be provided to all known bidders in the form of written addenda. All addenda so issued shall become a part of the contract documents.

Submit all technical questions to:

Barry L. Wood

WSPUSAINC.

Email: barry.wood{@,wsp.com

9. The Bidder, before making his bid, shall examine the documents, specifications, and the project site(s) and shall make such examinations on the ground as may be necessary to thoroughly familiarize himself with the nature and extent of the proposed construction and with all local conditions affecting the work.

The Bidder shall also accept the premises in its present condition and complete all work in accordance with the requirements of the specifications and as shown on the documents. The Owner will not be responsible for Bidder's errors and misjudgment nor for failure to obtain information on local conditions or general laws or regulations pertaining thereto. At the time of the opening of bids, each Bidder will also be presumed to have read and to be thoroughly familiar with the documents, a:ntract documents (including all addenda), and the construction specifications. The failure or omission of any Bidder to examine any form, instrument, or document shall in no way relieve any Bidder from any obligation in respect of his bid.

10. The Bidder's attention is directed to the fact that all applicable s t a t e laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

11. ***NOTE: A performance bond and payment bond for 100% of the contract price will be required to be presented prior to the award of the contract***.

The contract will be awarded to the responsive, whenever such rejection or waiver is in the interest of the Owner. Any decisions of Oglethorpe County responsible Bidder submitting the lowest base bid complying with the conditions of the invitation to bid. The Owner reserves the right to reject any and all bids and to waive any informality in bids received regarding the bid and selection process are final.

12. Prior to execution of the contract documents, a certificate of insurance will be required to be provided to the Owner. Coverage must be maintained for the duration of the project. Each policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to Oglethorpe Count:, Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverage for subcontractors shall be subject to all of the requirements stated herein. Contractor shall maintain limits no less than the following:

General Liability $2,000,000: General Liability combined single limit per occurrence, for bodily injury, personal injury, and property damage.

Automobile Liability $2,000,000: Automobile Liability combined single limit per accident, for bodily injury, and property damage, when applicable.

Worker's Compensation and Employer's Liability $1,000,000: Employers· Liability limit per accident and Worker's Compensation as per statutory requirements. Umbrella Excess Liability $10,000,000: per occurrence.

ADDITIONAL BID DOCUMENT INFORMATION

Contract Time: The contractor shall complete the project work within 9 months from the Notice to Proceed Date that will be supplied by Oglethorpe County.

Engineer: The project will be overseen by Oglethorpe County and or WSP USA INC.

Oglethorpe County will retain the services of a Professional Engineer for project management and inspection. Any reference hereinafter to Engineer shall be deemed to mean Oglethorpe

County or their designated representative. The Engineer will assume all the duties and responsibilities and will have the rights and authority assigned to the Engineer in the contract documents in connection with completion of the work in accordance with the contract documents.

Base Bid: The contractor shall submit pricing in accordance with the attached Bid Schedule to complete the work in accordance with the approved Documents and Specifications. Bid shall indicate pricing for base bid and any alternates.

Bid Award: The Board of Commissioners will review the bids and select the lowest and best bid. Oglethorpe County reserves the right to reject any and all bids. The bid submitted must remain valid for a period of 60 days from bid date.

Preconstruction Conference: A Preconstruction Conference may be held with the selected contractor prior to issuing a Notice to Proceed. The Preconstruction Conference will allow for discussion of schedule, traffic control, inspection and notification requirements, utility issues, etc. that may be applicable. The selected contractor must submit a proposed project schedule that outlines the sequence and scheduling of project activities including a traffic control plan and any proposed subcontractors to be utilized on this project. The date and time of the

Preconstruction Conference will be determined by Oglethorpe County after bid award. All workmanship and materials must comply with applicable GDOT Specifications (latest edition) and GDOT Construction Standards and/ or Details.

Maintenance During Construction: The contractor is responsible for maintenance of the project area from the beginning of construction operations until final acceptance in accordance with Sections 104.05, 105.14, and 107.13.

Utility Coordination: The contractor is responsible for complying with all 811

"Call Before You Dig" laws and requirements. The contractor must notify Oglethorpe County if any discrepancies or conflicts are found. The contractor shall notify any affected utility owners in accordance with Section 107.21 prior to beginning construction.

Construction Layout: Construction layout will be provided by the Contractor.

Inspection of the Work: The contractor must provide access to the work for inspection by representatives of Oglethorpe County as per Section 105.11.

Oglethorpe County has contracted with WSP USA INC. to perform inspection and testing services. The contractor must contact Oglethorpe County, or their representative, at least 48 hours prior to beginning construction.

Traffic Control: The safety of the traveling public is paramount and must be provided for in accordance with Subsections 107.07, 107.09, and Section 150.

The contractor must prepare and submit a traffic control plan in accordance with the current Manual on Uniform Traffic Control Devices for Streets and Highways

(MUTCD).

Subcontractors: The contractor shall submit a list of any proposed subcontractors at the Preconstruction Conference for approval. The list shall indicate Na.me, Address, Contact Person for the company, and the area(s) of work that they plan to accomplish.

Erosion Control: All erosion control items must be from a GDOT approved source. The contractor must notify the Local Government of the 24-hour contact person, including telephone number and the project "Competent Person" in accordance with NPDES requirements, as applicable.

Payment: Contractor to submit all progress pay request to Oglethorpe County and Oglethorpe County agrees to review and process progress pay requests within 30 days from receipt after work is completed, inspected, and accepted and approved by Oglethorpe County. A total of ten percent (10%1 of progress payments. if applicable, will be retained until final acceptance by Oglethorpe County has occurred.

Materials: All materials used in this subject Work shall be preapproved by the

Engineer prior to construction. All materials must comply with the Georgia

Department of Transportation's Qualified Products List, as applicable.

Bid Documents

The bid package shall consist of the following.

Bid Package includes all documents included in this Invitation to Bid Package. --- (including instructions to Bidders and Project Specifications)

Use the latest revision of the current GDOT Standards & Specifications and All Current

Construction Standards and Details.

OGLETHORPE COUNTY BOARD OF COMMISSIONERS

PROJECT: FY 2025 LMIG & FY 2025 LRA Projects

OGLETHORPE COUNTY -2 COUNTY ROADS

The project consists of improvements to the following County Roads:

PRIORITY# ROAD NAME IMPROVEMENT

Traffic Control, Deep Patching, OGI

Leveling, 9.5 mm Topping, Shoulder

BUDDY FAUST ROAD Building and regrassing.

Traffic Control, Full depth reclamation, 9.5 mm Topping, 12.5

2 WOLFSKIN ROAD

mm Topping, Shoulder Building and regrassing and restriplng.

Please see the map of the project locations as prepared by

WSPUSAINC.

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TOTAL BID PRICE, LABOR AND MATERIALS:

OGLETHORPE COUNTY COMPLETE

FY 2025 LMIG & FY 2025 LRA PROJECTS

Bidder hereby agrees to commence work under this contract within 10 DAYS after issuance of notice to proceed and to complete the1 project within 9 months from notice to proceed date, If the work is not completed by the time stipulated in the Contract or within such extra time that may be allowed, Liquidated Damages will be assessed in accordance with the current edition of the GDOT Standard Specifications, BID SCHEDULE

Mail one (1) Hard copy and one (l} electronic copy on .flash drive or CD of the Complete Bid Packages to:

Oglethorpe County Board of Commissioners 105 Union Point Road

P. 0. Box 261 Lexington, Georgia 30648

(706) 743-5270 Attn: Mr. Jay Paul, Oglethorpe County Commission Chairman

PROJECT NAME: FY 2025 LMIG & FY 2025 LRA PROJECT

The undersigned, as Bidder, hereby declares that the only person or persons, company, or parties interested in this bid is or are names herein; and that this bid is made without connection with any other person, company, or parties making bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The Bidder further declares that he has carefully examined the site of the work, has read and understands the documents, specifications, and contract documents relative thereto and has read all special provisions and addenda furnished prior to the opening of bids; and the Bidder further declares that he has informed himself fully in regard to all conditions and requirements pertaining to the work.

The Bidder proposes and agrees, if this bid is accepted, to enter into agreement with the Owner in the form of the contract specified and to furnish all labor, tools, equipment, and incidentals necessary to complete the work in full and in accordance with the shown, noted, described, and reasonably intended requirements of the contract documents. The Contractor shall be responsible for ordering materials in a timely manner to insure no delay in progress of the work. The Contractor shall submit the invoices, tickets, or any and all other documentation that may be acceptable to the Owner for their payment.

Bidder accepts all of the terms and conditions of the instructions to bidders, including without limitation, these dealing with the disposition of the bid security.

�he bidder a rees that at the time of si nin the contract he will furnish the erformance Bond and Payment Bond in the forms attached hereto, each in the b.mount of one hundred percent ( 100%1 of the contract price. Bidder will also furnish all the required insurance certificates.

The undersigned agrees to furnish all labor, equipment, and materials necessary to complete the work shown, indicated, and specified in the documents, specifications, and bid schedule.

OGLETHORPE COUNTY FY 2025 LMIG & FY 2025 LRA PROJECTS

Receipt is acknowledged of the following addenda:

No. __ _ Dated:

No. __ _ Dated:

Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive all formalities.

Respectfully submitted, Company Date: _______ _

By:

Signature

Pnnted Name

Title

CORPORATE SEAL

Address

City/State/Zip

Telephone

Facsimile

Email address