Official_Assignor_Notes_for_FY27.docx
DOCX document 17 KB Posted
- Attached to
- Assignor for Youth and Adult Athletics Officials
- Solicitation number
- RFP #26096
- Issued by
- Greenville County, South Carolina
About this file
This is an Official Assignor RFP document for Greenville County, South Carolina, seeking proposals from qualified sources to provide officiating assignor services for the County's athletic programs. The County intends to contract with a vendor responsible for coordinating the booking and staffing of officials for approximately 800 games per year across multiple sports including Adult Basketball, Adult Softball, Youth Flag Football, Youth Tackle Football, and other sports as needed. The awarded vendor must manage all aspects of official assignment operations, including securing substitute officials for no-shows, conducting annual background checks on all active officials, providing weekly schedules to the Athletics Department, attending coach and captain meetings, and maintaining compliance with County insurance requirements. All proposals must include details on the system used for evaluating, grading, disciplining, and implementing performance improvement plans for officials; the pay schedule for officials working shorthanded crews; and a comprehensive list of all training, certification, and continuing education requirements officials must complete, including NAYS certification, head injury awareness, game management, and player safety training. The County reserves the right to award the contract to a single vendor or multiple vendors by sport, and proposers may submit proposals for one or more sports programs.
Pricing shall be submitted on a per-team basis for each sport, with officials' fees paid directly to officials in cash before each game and assignor fees invoiced on a per-season basis based on the number of registered teams. All proposals must include three professional references and details on any additional applicable fees for services beyond the four primary sports listed. The County will conduct background checks on all active officials at its expense, and officials cannot be scheduled until background clearance is confirmed. A pre-proposal meeting is available to interested sources.
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Other files
| File | Type | Posted |
|---|---|---|
| Assignor_for_Youth_and_Adult_Athletics_Officials.pdf | ||
| COG_Sub_W9_.pdf | ||
| Sample_Services_Agreement.pdf |
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Text version
Official Assignor RFP For FY27
The County seeks proposals from sources capable of providing Officiating Services for the County in compliance with the governing codes and applicable regulations. It is the County’s intent to contract with a firm responsible for coordinating the booking and staffing of Officials for the athletic programs outlined in this solicitation.
The County expects the Awarded Vendor to provide officiating assignor services for approximately 800 games per year, in accordance with the following requirements:
A. Provide all necessary personal equipment and supplies required to officiate, including clothing suitable for providing officiating services.
B. Provide Official Assignor Services for Adult Basketball, Adult Softball, Youth Flag Football, Youth Tackle Football, and other sports as needed.
C. Officiate sports events in a professional manner; use appropriate conduct with players, coaches, staff and/or spectators.
D. Ensure that officials possess full knowledgeable of all Local Rules for all sports specified.
E. Report to the game locations prior to the scheduled game time.
F. Secure substitute officials in the event of “no-shows”.
G. Complete background checks on each active official, to be run once annually by Greenville County and paid for by Greenville County. Officials cannot be scheduled to officiate a game until a clear background check has been confirmed by Greenville County.
H. Provide a weekly schedule of officials to the County’s Athletics Department that identifies all assigned officials and scheduled locations.
I. Attend Team Captain / Coach Meetings (in-person or virtual) for adult and youth sports.
J. Attend Youth Football Coaches’ Meetings twice per year to assist with answering questions.
K. Invoice Greenville County for assigning fees and forfeits once per season (fall, winter, spring, summer) L. Ensure County’s Insurance Requirements are met and maintained for duration of contract term.
M. At least three professional references must be submitted with the proposal
Response must include:
1. Details for the system used in evaluating, grading, disciplining, and implementing performance improvement plans for active officials.
2. The pay schedule for officials if they are working as part of a shorthanded crew
3. List of all training, certification, and continuing education requirements officials must complete (NAYS, head injury awareness, game management and player safety, etc.)
I. Pre-Proposal Meeting We are open to a pre-proposal meeting
II. Payment The Official’s Fee will be paid directly to the Officials (in the form of a cash payment) before each game. Assignor Fees will be paid on a per season basis, based on the number of registered teams.
III. Pricing Proposers shall provide a pricing sheet that includes the price per team to perform official assignor services for the following sports:
· Adult Softball
· Adult Basketball
· Youth Flag Football
· Youth Tackle Football
Proposals shall also include any additional applicable fees to perform the services specified, including assigning fees for additional sports.
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