Office Trailers.doc

Maine Department of Transportation

Bid Request

For

Maine Department of Transportation

Mobile Office Trailers

SPECIFICATION PURPOSE & INTENT - GENERAL

The attached Specifications require providing all things necessary, or proper for, or incidental to the furnishing and delivery of the bid item (or items) and associated equipment to Fleet Service/Maine D.O.T., Augusta. The aforementioned bid item shall be of heavy-duty design and construction for extreme service or application. All things not expressly mentioned in these Specifications, but involved in carrying out their intent, are required by these Specifications and the vendor shall perform the same as though they were specifically mentioned, described and delineated.

The bid item (or items) and all associated equipment shall be furnished complete and in readiness for use as required by the terms of these Specifications and in strict accordance therewith. The bid item (or items) and all equipment furnished shall be the manufacturer's current or 2007 listed and published stock model, or models which meet or exceed all the applicable requirements of these Specifications. All design, materials and workmanship shall in every respect be in accordance with the best current practices in the industry and all materials used shall be new.

The bid item or items shall be in full compliance with any and all Federal and State of Maine, rules, regulations or codes. Any and all bid or accessory items furnished by the vendor, distributor and/or manufacturer shall be installed in accordance with the highest standards of the industry, full compliance of all applicable Federal and State of Maine rules, regulations or codes and must be completely inspected and serviced prior to delivery.

Fleet Service/Maine D.O.T. reserves the right to expect replacement of any item, component or associated equipment from the vendor, distributor or manufacturer, at no cost to Fleet Service for failure to perform. Fleet Service also reserves the right to require training for operation or maintenance and repair where necessary at no additional cost.

All Warranties and Guarantees are to become effective the date the State of Maine places the bid item (or items) into service.

Since the continuous operation of the bid item (or items) as specified is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and if necessary, service. The successful bidder and subcontractor (if any) must maintain and/or have access to parts inventory within the State of Maine. The parts inventory shall be applicable to the bid item (or items) supplied to the State of Maine and must be of sufficient quantity and variety to offer a level of parts availability of 95% within 48 hours from time of order by Maine DOT. Availability of normally expendable items such as filters, belts, hydraulic lines and hoses shall not exceed 24 hours. Bidder shall attach a proposal program for parts and service availability for evaluation. Review of the bidder's ability to provide prompt parts and service will be a determining factor in the award of bid. Upon award of bid and before delivery of bid item (or items) Maine DOT must receive a complete list of parts containing part description, manufacturer's part number etc. for the entire item or items including any or all accessories which are supplied as part of the bid. This does not relieve the bidder from supplying parts manuals or repair manuals as required in the individual specification. The manufacturer’s manual must be supplied at time of bid.

During the term of the manufacturer's warranty Fleet Service reserves the right to perform any and all warranty work "in house" to meet operational needs or demands with the exception of major engine, transmission and axle rebuild or repair. Fleet Service will recover all parts and labor cost (labor time as allowed by manufacturer's rate manual Fleet Service standard labor rate at the time of repair) by billing the manufacturer and/or dealer. O.E.M. parts may be supplied at no cost by the manufacturer or dealer and will not be billed by Fleet Service, or may be purchased by Fleet Service on the open market to meet operational demands. Any and all defective parts will be returned to the manufacturer or dealer upon request. Additionally Fleet Service will perform no other paper work other than what is necessary for Fleet Service to track the cost of warranty repair through its own billing system. Manufacturers, dealers or vendors who are selected to any equipment, vehicles or accessories to Fleet Service, must place Fleet Service on a mailing list to provide warranty recalls and/or technical updates or service bulletins to the Fleet Manager’s Office of Fleet Service, 105 Capitol St., Station #26, Augusta, Maine 04333.

A paint code and/or name of brand, color and part number of paint must be supplied in order to match paint color.

Either before or after final acceptance any vehicle or equipment which does not meet these requirements may be rejected in whole or returned for correction at no cost.

Mobile Office Trailers

It is the purpose and intent of these specifications to describe a mobile office trailer 8’ feet wide and 32’ feet long. The interior will be split into two offices with approximate sizes of 7’ 4” by 9’ 4” and 7’ 4” by 17’ 10”. Both offices will have an exterior entrance door. There will be an interior door to connect both offices. Both offices will have a minimum of two windows and individual air conditioning units.

1. Frame

1.1 Shall be made from W/6” Rolled Steel Joist I-beam with X members @ 48 on center.

1.2 Unit shall have dual axles with brakes.

1.3 Unit shall come with frame tie downs to be anchored by others at site location.

1.4 Unit shall come equipped with a 2 5/16” ball hitch.

1.5 Two (2) high tensile 3/8” minimum safety chains with slip hooks and safety latches.

2. Floor

2.1 Floor joist shall be of 2”x 4” 16” on center transverse.

2.2 Insulation shall be a minimum of R-11U (3 ½”).

2.3 Bottom BRD shall be roll type.

2.4 Sub floor shall be 5/8” T&G plywood.

2.5 Floor finish shall be 1/8” vinyl tile.

3. Exterior Walls

3.1 Wall studs shall be 2”x 4”x 7’ set at 16” on center.

3.2 Top plate shall be a single 2 x.

3.3 Bottom plate shall be a single 2 x.

3.4 Insulation shall be a minimum of R-11U (3 ½”).

3.5 Wall covering shall be 5/32” birch paneling.

3.6 Siding shall be .019 aluminum vertical sheets.

3.7 Trim shall be .019 aluminum

4. Interior Walls

4.1 Shall be made from non-coded 2”x 4”x 7’ long and be placed 16” on center.

4.2 Top plate shall be a single 2 x.

4.3 Bottom plate shall be a single 2 x.

4.4 Covering shall be 5/32” birch paneling.

5. Roof

5.1 Shall be 8’ long truss with a standard bow 32#LL, 16” on center, BOCA type.

5.2 Insulation shall be R-11U (3 ½”).

5.3 Ceiling shall be ½” pre-finished gypsum.

5.4 Roofing shall be 30Ga. Galvanized steel.

5.5 Roof shall come with profile, trim, and mini gutter.

6. Exterior Doors

6.1 Shall be 36’x 80” light weight steel with vinyl face & aluminum frame.

6.2 Doors and casing shall come with stay chain, drip cap, weather stripping, lockset, 14”x 14” window and exterior lite.

6.3 Doors shall have standard hardware.

7. Interior Doors

7.1 Shall be 2’x 6’ 8” pre-finished hollow core.

7.2 Doors shall have a passage latch set of standard grade.

8. Windows

8.1 Office trailer shall have 6 windows 46’x 27”.

8.2 Windows shall be of horizontal slider design with screen.

8.3 Each window shall have 1” vinyl mini blind v- slat type.

9. Trims

9.1 Base Floor, Ceiling, and Inside CNR trim shall be flat batten pre-finished.

9.2 Door jam shall be pre-finished vinyl wrapped type.

9.3 Door trim shall be casing pre-finished.

9.4 Window jam shall be paneling.

9.5 Window trim shall be of standard.

10. Electrical

10.1 Trailer shall have one service entry of 120/240 Volt, single phase, 60 hertz.

10.2 Service entry shall enter trailer through 1 ½” electrical PVC, through floor with a separate ground to interior panel.

10.3 Interior electrical panel shall be a minimum of 100 amps. capacity with 100 amp main, single phase.

10.4 All wiring shall be a minimum of #12 non-metallic sheathed copper (Romex).

10.5 Trailer shall have a minimum of 10 receptacles of duplex design, 125 volt with ground fault, and 15amp capacity.

10.6 Trailer shall have a minimum of 2 toggle switches of 125 volt, and 15amp capacity.

10.7 Trailer shall have a minimum of 3 four foot dual tube surface mounted, fluorescent strip.

11. HVAC

11.1 Trailer shall have 5 heating units of 1.0 KW, 4 Ft. 240 Baseboard.

11.2 Trailer shall have 2 cooling units of 8200 BTU 110 volts through wall design A/C units.

12. Furnishings

12.1 Trailer shall come with one 3’x 8’ desk, and1 two drawer letter size file cabinets to be placed in the front office only.

12.2 Trailer shall come with heavy duty vinyl covered wire shelving 12” deep the width of the office trailer one on the front wall and one on the rear wall.

12.3 Shelving shall be attached to wall studs.

12.4 Shelving shall be adjustable from 4’ above the floor to 6’ above the floor.

13 Trailer Exterior Wiring

13.1 Exterior lighting to include marker lamps, stop and turn signals must be LED.

Auxiliary Circuit

Left Turn

Signal & Stop

Right Turn Signal & Stop

13.3 Trailer exterior light plug for tow

vehicle shall be a seven wire round plug.

Warranty

14.1 Manufactures standard warranty will apply.

14.2 Please state terms and conditions of warranty with bid proposal.

14.3 Manufactures warranty will start with the in-service date.

General 15.1 Vendor shall supply detailed prints of office trailer along with bid.

15.2 Vendor shall supply brochure of office trailer along with bid.

15.3 The rear office in the trailer shall be empty with the exception of the shelving.

15.4 Bidders shall supply a specification sheet with their bid proposals.

15.5 Exceptions to specifications shall be listed on a separate paper and submitted with bid proposal.

15.6 All bid proposals will include shipping and delivery to Maine DOT Fleet Service, 105 Capitol st. Augusta Me. 04330.

Rev. 5/07 dlh.

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