Office Supplies RFI.pdf

REQUEST FOR INFORMATION

Office Supplies (2027-2032)

The State of Oregon (“Lead State”) and NASPO ValuePoint are seeking detailed information from vendors regarding the office supplies industry. Following the review of the industry information submitted in response to this Request for Information (“RFI”), a formal Request for Proposals (“RFP”) may be initiated. This RFI is for informational purposes only and no award will be made from the responses received.

NASPO ValuePoint has an active portfolio of Master Agreements (“Contracts”) for office supplies, through the State of Oregon as the Lead State (supported by a multi-state Sourcing Team and subject matter experts), and the current Contracts expire December 31, 2027. The link to the current portfolio is: https://www.naspovaluepoint.org/portfolio/office-supplies-2022- 2027/.

The Lead State, in collaboration with NASPO ValuePoint, is considering the development of a future RFP for the resolicitation of Office Supplies. The primary purpose of the solicitation would be to select Offerors who can provide Office Supplies for all participating U.S. States and territories. In consideration of the scope of work and portfolio requirements, the Lead State and Sourcing Team seek feedback from the supplier community. We recognize there may be some additional items that can be added to the value of the contract and seek suggestions and recommendations to expand the scope and provide more for our members.

RFI Questions

The Lead State and NASPO ValuePoint are particularly interested in the following questions as they related to the current Contracts.

Please provide answers to the following questions and be sure to define any acronyms used in responses:

1. Are there any industry standards for setting tiered pricing discounts?

2. There are 49 categories within our current contracts (see attached list).

a. From an industry perspective, does it make sense to have this many different types of categories? Should the categories be grouped in a different way and, if so, how?

b. Are there products in any category description that should be removed? If so, which ones?

c. Are there products in any category description that should be added? If so, which ones?

d. What additional categories would you recommend being included in a future contract? Why? What industry information do we need to know about the categories you are recommending be added? How is pricing structured for the products within these new categories?

e. Pricing for Category 49 – Paper (excluding items contained in category 32) is based on the Resource Information System Inc. (RISI) index and may be adjusted once per calendar quarter upon request. From an industry perspective, is this a sound methodology? Would you recommend another methodology to set paper pricing, and if so, please describe.

3. Are there any additional products or services you would recommend being incorporated into a future solicitation/contract?

4. What other value-added products/services should be considered in alignment with this portfolio?

5. In seeking a resolicitation of the Office Supplies portfolio, what are some of the factors that should be considered when establishing a new scope of work?

6. Are there restrictive requirements that, if mandatory within a Request for Proposal (RFP), would unnecessarily decrease competition?

7. What impact do you expect tariffs and/or fuel surcharges to have on this portfolio, if any?

What, if any, is the impact of shipping to Alaska, Hawaii, and the U. S.

Territories? Are there additional charges or considerations specifically for Alaska, Hawaii, and/or the U.S. Territories?

Does this impact shipping charges to the lower 48 States?

8. Has delivery been impacted due to the workforce working from home rather than from typical office buildings? If so, please describe.

9. Please provide any additional information, comments, or suggestions regarding this industry or our current office supplies portfolio that may help us in the development of a new solicitation and subsequent contact(s).

Response Information:

NOTE: This is an informal RFI. This RFI is issued solely for information and planning purposes, it does not constitute an RFP or a promise to issue an RFP in the future. Responses to this RFI will not be evaluated or result in contract awards but may be used for industry research purposes and to aid in the development of future competitive solicitations. Not responding to this RFI does not preclude participation in any future RFP, if any are issued.

Please do not provide any specific product pricing in your response to this RFI; however, you may provide general pricing information such as a pricing strategy or structure. General pricing information may be helpful but is not required.

After reviewing submissions, a follow-up webinar or meeting may be requested for further discussion of answers received from participating companies.

Please submit your response to the questions to Joel Atkinson at jatkinson@naspovaluepoint.org, no later than EOD on 7/16/2026.

Responders must include in their response:

Company Name Company Representative Phone Number Email

Category Listing by Number and Description

Category Category DescripƟon

1 Adhesives, Glues, Glue SƟcks, Adhesive Removers

2 DicƟonaries, Thesaurus, Diaries, Tickets, Reference Sets

3 Archive Boxes, Cardboard Boxes, Storage Containers

4 Award Frames, Displays, Plaques, CerƟficates

5 Badges, Badge Holders, Lanyards

6 BaƩeries, Chargers, UPS Power Supply, Surge Protectors, Extension Cords

Binder Clips, Paper Clips, Panel Clips, Push Pins, Thumb Tacks, Safety Pins, Rubber Bands, Scissors, Shears, CuƩers, Trimmers, Hole Punches

8 Binders, Combs, Rings, Splines

9 Bookcases, Bookshelves

10 BulleƟn Boards, Cork Boards, Easels, Easel Pads, Poster Boards, Display Rails

Appointment Books, Phone Message Books, Statement Books, Fax Message Books, While You Were Out” Books, Forms, Calendars, Desk Pads, Refills, Planners

12 Garbage/Trash Can Liners, Shredder Bags, Recycling Bags

13 Carts, Hand Trucks

CDs, DVDs, CasseƩe Tapes, Tape Cartridges, CD and DVD Cases, CD and DVD Storage, VHS Tapes, Computer Disks and DiskeƩes, CD Mailers, Ribbons, Computer Bags and Cases, Camera Film, Photo Paper, Camera Bags and Cases

15 Chair Mats, Door Mats, Floor Mats, AnƟ-FaƟgue Mats

16 Clocks, Hooks, Lamps (Including Desk Lamps and Light Bulbs)

17 CorrecƟon Fluid, CorrecƟon Tape, CorrecƟon Pens

18 Food Service Ware (Cups, Spoons, Forks, Plates, Bowls)

Breakroom Cleaners: Dusters, Computer Air Dusters, Wipes, All Purpose Cleaners, Bathroom Cleaners, Disinfectants, SaniƟzers, Hand Soaps, Glass Cleaners, Air Fresheners, Dust Pans, Stainless Steel Cleaners, Microfiber Cloths, Kitchen Cleaners, Furniture Cleaners, and Other Cleaning Supplies

20 Chalk Erasers, Dry Erase Erasers, Chalk, Crayons

Calculators, Digital Voice Recorders, Typewriters, Cameras, Fans, Heaters, Laminators, Shredders, Pencil Sharpeners, Air Cleaners

22 First Aid, Hand LoƟons, Hand SaniƟzers, Pain Relief, Gloves, Safety Supplies

23 Headsets, Headset Accessories, Headphones

Ink Pads, Refills, Calculator Ink, Stamps, Calculator Spools, Adding Machine Tape, Cash Register Tape, Wide Format Paper Rolls

25 Knives, CuƩers, Blades, Scrapers

26 Labels, Label Makers, Label Holders

Mailing Tubes, Mailing Tubs, Packaging, Envelopes, Finger Tips , Finger Tip Covers and Moisteners, LeƩer Openers, Butcher Paper

28 Markers, Highlighters, Felt Pens

29 Mouse, Keyboards, Wrist Rests, Keyboard Pads, Mouse Pads, Keyboard Trays

30 Notebooks, Notepads, Pads of Paper, SƟcky Notes

Office Organizers, In Boxes, Copyholders, Pen and Pencil Holders, Wastebaskets, Drawers, Desktop Shelves, Shredders, Bookends

32 Paper (Including Copy Paper, WriƟng Paper, StaƟonery, etc.)

33 Pencils, Pencil Erasers, Mechanical Pencils, Lead Refills, Pens, Pen Refills

34 Protractors, Rulers, YardsƟcks, Compasses, Engineer Triangles, Measuring Tapes

Report Covers, Files, File Folders, Pocket Files, Porƞolios, Jackets, Inserts, Folder Frames, Dividers, Wallet Files, File Guides, Index Cards, Business Cards, Card Holders, File Indexes, Tabs, Ledgers, Tab Reinforcement, Tags, Sheet Protectors, LeƩers, Numbers, Fasteners, Fastener Bases, Clipboards, Flag Tape

36 Signs, Sign Holders, Flyer Holders, Racks, Literature Displays, Name Plates

37 Staplers, Staples, Staple Removers

38 Storage Cabinets, Filing Cabinets, File Storage Systems, Rails

39 Tape, Tape Dispensers, Embossing Tape, Velcro Products

40 Breakroom Paper Products: Tissues, Paper Towels, Napkins

41 Toner Cartridges, LaserJet HP Brand Only

All Other HP Brand Toner and Ink Cartridges, Fusers, Kits, Drums and Accessories

43 Toner and Ink Cartridges, Fusers, Kits, Drums, All Other Brands

44 Remanufactured and Bio-based Toner and Ink Cartridges

45 Transparency Film, Transparency Paper, LaminaƟng Supplies, LaminaƟng Pouches

46 USB Drives, Flash Memory, Zip Disks

“School Supplies”: Art Paper, Art Supplies, ConstrucƟon Paper, Crepe Paper, Paint, Game/Learning Tools

48 Un-Categorized Spend

49 Paper (excluding items contained in Category 32)