Office_Furniture_and_Extra_Chairs_(Addendum_#1_Revision).pdf

GENERAL SERVICES BID

OFFICE FURNITURE AND EXTRA CHAIRS

(NO. 2020.107Q)

FOR

Washington County, Oregon

RELEASE DATE: October 16, 2020 DEADLINE FOR QUESTIONS: October 26, 2020

RESPONSE DEADLINE: October 29, 2020, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/washington-county-or

Office Furniture and Extra Chairs

I. Introduction II. Project Details

III. Vendor Submissions IV. Pricing Table

Attachments:

A - 2019 SERVICES CONTRACTstep2 B - Office Layout - split 3D (002)

Office Furniture and Extra Chairs

I. INTRODUCTION

I.A Summary

Facilities and Park Services Division is requesting quotes for a small office reconfiguration taking place. Quote will be for the office furniture and extra chairs for this work space in the Public Services Building.

I.B Contact Information

Suzi Fulcher Purchasing Manager 155 N First Ave MS 28 Hillsboro, OR 97124 Email: suzi_fulcher@co.washington.or.us Phone: (503) 846-8734

Department:

Facilities

I.C Timeline

Release Project Date October 16, 2020

Question Submission Deadline October 26, 2020, 2:00pm

Proposal Submission Deadline October 29, 2020, 2:00pm mailto:suzi_fulcher@co.washington.or.us tel:(503)846-8734

Office Furniture and Extra Chairs

II. PROJECT DETAILS

II.A Delivery

Quote pricing shall include any special handling charges. We do not require inside delivery or installation. Prices bid shall be FOB destination and delivered in care of:

Suddath

1600 NE 48th Ave.

Hillsboro, OR 97124

(503) 914-1242

II.B Substitutions

The items listed for bid are part of an approved design scheme and the County will not accept substitutions.

II.C Deadline Disclaimer

It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on ProcureNow. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Some people are experiencing problems with the Internet, so make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's ProcureNow system will close promptly at the deadline date and time…no exceptions are allowed.

II.D Public Bid Opening

Bidders wishing to listen to the public opening via a conference call may use the link or the Dial- In number and Conference Code provided below:

Join Microsoft Teams Meeting

+1 971-337-3439 United States, Portland (Toll)

Conference ID: 552 076 723#

II.E Payment / Deposits

As a policy, the County does not pay deposits. Washington County is exempt from Federal Excise taxes. An exception certificate will be furnished upon request. Washington County is also exempt from the Corporate Activity Tax. Payment will be made within 30 days after receipt of invoice by County contingent upon goods having been delivered and accepted.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg5Mzg0ODQtMzk1OS00MmFmLTkxOTktMGU2OTZmNzkwM2Jm%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22f1856ab8-0ab4-48d1-86c0-6b8a90c2c92b%22%7d

Office Furniture and Extra Chairs

II.F CHANGES

The County, by written order, may make changes in the following areas:

1 Drawings, design, and/or specifications where the product or service is a special order or separate project for the County.

2 The method of shipment or packaging.

3 The place of delivery and installation (if required).

4 If said change(s) increases or decreases the net cost of the product/service, the County and the responder agree to negotiate an equitable adjustment.

5 The contractor shall not make any changes in the specifications or other requirements without the express prior written consent of the County. Any proposed changes shall be presented in writing to County management not less than fourteen (14) calendar days prior to the proposed effective date of said change.

6 Any claims made for adjustment hereunder shall be served within thirty (30) calendar days of completion of delivery or service.

7 Nothing in this clause shall excuse the contractor from proceeding with the resulting contract as changed.

8 The additions of similar or related work or materials or unidentified needs.

II.G LOW TIE QUOTES

1 Low tie quotes are subject to the Oregon preference contained in ORS 279A.120:

“For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

2 Low tie quotes that remain after application of the statutory Oregon preference shall be awarded according to the following sequence:

A Preference shall be given to the responder whose principal offices or headquarters are located in Oregon.

B. If a tie still remains after applying (A) above, award shall be made by drawing lots among any tied Oregon responders. Such responders shall be given notice and an opportunity to be present when lots are drawn.

C. If none of the tied responders is located in Oregon, award of the contract shall be made by drawing lots among the tied responders.

II.H PUBLIC CONTRACTING STATUTES

1 This solicitation and the resulting contract are governed by Oregon Law and Washington County Procurement Rules. The provisions of Oregon Revised Statutes 279B.220 through

Office Furniture and Extra Chairs

279B.235, Public Contracts, as applicable are incorporated herein by reference. Any Contractor accepting a purchase order from the County and/or executing a contract with the County for the delivery of materials and/or services agrees to comply with said provisions.

2 Oregon Revised Statutes can be obtained from: Legislative Counsel Committee, S101 State Capitol, Salem, OR 97310-0630. Phone (503) 378-8146 or on line at:

http://www.leg.state.or.us/ors/home.html

3 Washington County Procurement Rules can be obtained from: Washington County Purchasing Division, 180 East Main St., Ste 226, Hillsboro, OR 97123, phone (503) 846-8737 or email wcpurchasing@co.washington.or.us.

II.I QUESTIONS, INTERPRETATIONS, and ADDENDA

1. If necessary, interpretations or clarifications in response to questions will be issued by addenda. Questions received after the deadline to submit questions may not be answered unless the County determines, in its sole discretion that it is in its best interests to do so. Oral and other interpretations or clarifications will be without legal effect.

2. Any amendment(s) to or error(s) in the document called to the attention of the County will be added to or corrected by written addendum and posted to ProcureNow. The County may also issue addenda to modify the proposal documents, as it deems advisable.

3. Receipt of addenda must be acknowledged.

4. Proposers shall be solely responsible to check for and download all addenda, if any, from the ProcureNow prior to submitting their proposals.

II.J AWARD OF CONTRACT

The County intends to award the quote to the lowest responsible responder(s) who has met all the requirements of the specifications, and who is not disqualified or debarred under Washington County Purchasing Rules or Oregon State Statutes.

The County reserves the right to reject any and/or all quotes in whole or in part and to not contract for any individual categories.

County reserves the right to award contracts by lump sum, individual line items, groups of items, or categories whichever is determined solely by the County to be in the best interest of the County.

Office Furniture and Extra Chairs

III. VENDOR SUBMISSIONS

III.A Electronic Submittal*

By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

III.B Solicitation Requirements*

Did you read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

III.C OFFER*

By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?

Does the bidder further agrees that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?

Office Furniture and Extra Chairs

☐ Yes

☐ No *Response required

III.D Collusion and Discrimination*

The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

III.E Tax*

The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318.

Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

III.F Resident Vendor*

The bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

Office Furniture and Extra Chairs

IV. PRICING TABLE

PRICING TABLE

Quote pricing shall include any special handling charges. We do not require inside delivery or installation. Prices bid shall be FOB destination. TFL = Thermally Fused Laminate

No. Description Quantity Unit of Measure Unit Cost Total

1. Via Reset Tilt/Nest Chair - ARMLESS Black frame, standard black matte, Black mesh back, , Momentum Origin Jet fabric seat.

12 each

2. Via Reset Tilt/Nest Chair - With ARMS, Black frame, standard black matte, Black mesh back, Momentum Origin Jet fabric seat.

12 each

3. OFS Acen Nesting chair - ARMLESS Black frame, standard black matte, Black mesh back, , Momentum Origin Jet fabric seat.

12 each

4. OFS Acen Nesting chair - With ARMS Black frame, standard black matte, Black mesh back, , Momentum Origin Jet fabric seat.

12 each

5. OFS Intermix table TFL Ochre Deuce Base in luster gray - 42” v 96” rectangle

1 each

6. OFS Staks executive furniture system surface TFL Ochre square edge - 72” x 30” (2 grommets, location TBD)

1 each

7. OFS Staks executive 1 each

Office Furniture and Extra Chairs furniture system surface TFL Ochre square edge - 72” x 22” (1 grommet location TBD)

8. OFS Staks executive furniture system surface TFL Ochre - 90” x 22” (1 grommet location

TBD)

1 each

9. OFS Staks executive furniture system - Storage /Miscellaneous TFL Ochre square edge - 30”w multi-file pedestal with 2 box right/1 file left

1 each

10. OFS Staks executive furniture system - Storage /Miscellaneous TFL Ochre square edge - 30”w multi-file pedestal with 2 box left /1 file right

1 each

11. OFS Staks executive furniture system - Storage /Miscellaneous TFL Ochre square edge - 30” file/file pedestal parallel pulls in luster gray

1 each

12. OFS Staks executive furniture system - Storage /Miscellaneous TFL Ochre square edge - 90” overhead with sliding doors and task lights and 18”H tack board below (fabric TBD, grade 1)

1 each

13. OFS Staks executive furniture system - Storage /Miscellaneous TFL Ochre square edge - 72” x 18”H tack

2 each

Office Furniture and Extra Chairs board to go above the 72” x 22” surface (fabric TBD, grade 1)

14. OFS Staks executive furniture system - Storage /Miscellaneous TFL Ochre square edge - 36” wire manager

1 each

TOTAL