Offeror Letter - 15B50425Q00000009.pdf
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- Attached to
- FY25 4Q FPC BRYAN - MEAT REQUIREMENT
- Solicitation number
- 15B50425Q00000009
About this file
This document is a solicitation letter from the U.S. Department of Justice Federal Bureau of Prisons for a meat requirement contract at the Federal Prison Camp in Bryan, Texas. The solicitation seeks quotes for chicken and sausage, with a 100% small business set-aside under NAICS code 311999. Quotes are due by 12:00 P.M. Central Standard Time on June 13, 2025, to be submitted via email to mmirabal@bop.gov. The government reserves the right to make single or multiple awards based on best value, with evaluation factors including price, past performance, quality, comparison with other offers, and administrative cost. Delivery is expected to begin in July 2025 to the Federal Prison Camp located at 1100 Ursuline Avenue in Bryan, Texas.
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U.S. Department of Justice
Federal Bureau of Prisons
Federal Prison Camp
P.O. Box 2197 Bryan, Texas 77805
15B50425Q00000009
June 6, 2025
Re:
Dear Offeror:
This letter precedes a solicitation for the meat requirement - chicken and sausage for the Federal Prison Camp, Bryan, TX. This package contains all necessary information for you to submit a price quote to the government. The following MUST be completed and submitted with your offer.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items and continuation sheets
Quoters are advised the government reserves the right to make single or multiple awards based on best value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on best value. Best value will be determined by evaluating each quotation for one or more of the following: price, past performance, quality, comparison with other offers, and administrative cost. The award may be issued with a purchase card or purchase order. Line item quantities are for delivery as required by FPC Bryan. Please quote only on those items specified. Do not change the item description or the unit of issue. Do not use phrases such as “minimum award amount”, “All or none”, or any other phrases that would limit the government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN
RESULT IN THE GOVERNMENT REJECTING PART OR ALL OF THE QUOTE
SUBMITTED. Be sure to complete blocks 17a, 23, 24, 30a, 30b, and 30c of SF-1449 and the continuation sheets. Please include your telephone number in block 17a.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award. 52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays, and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance. Not abiding by the terms of the above said clause will be saved to the Contract File as an example of past performance.
The completed package should be returned by email no later than 12:00 P.M., Central Standard Time, June 13, 2025 to mmirabal@bop.gov.
If you have any questions regarding this solicitation, please do not hesitate to contact me, Magdeline Mirabal at (305) 259-2104.
Sincerely, Magdeline Mirabal Contracting Officer
File details come from the government source that posted it. Updated .