Offer to the State of Illinois FY27-31 WIB Child Care Services.pdf

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Attached to
FY27-31 Child Care Services - Willard Ice Building
Solicitation number
27-492DOR-ADMIN-B-50629
Issued by
Sangamon County, Illinois

About this file

File Summary

This document is a Request for Proposal Offer Form for the State of Illinois Department of Revenue soliciting child care services for the Willard Ice Building for fiscal years 2027 through 2031. The selected vendor will be responsible for providing comprehensive child care services, including curriculum development incorporating Illinois State Board of Education's Early Learning Standards and facility management of telecommunications utilities (internet and cable services). Vendor questions must be submitted by January 22, 2026, at close of business, with proposals due February 13, 2026. The contract term spans five fiscal years from FY27 through FY31, representing a significant multi-year service agreement.

The evaluation framework includes technical competency, pricing, and a Commitment to Diversity (C2D) component accounting for 20% of the technical score. The C2D evaluation assesses vendors across six categories: Business Enterprise Program (BEP) goal compliance, subcontracting with women, minority, and disability-owned businesses (WMDB), diversity spending as a percentage of gross revenue, time dedicated to diversity, equity, and inclusion initiatives, written DEI policies, and diversity representation in staffing. Vendors must disclose subcontracts valued at $100,000 or more, complete vendor disclosure forms including the Active Registered Vendor Disclosure, and submit comprehensive C2D verification documentation such as contracts, receipts, timesheets, policy documentation, and staffing diversity metrics. All services must be performed in the United States unless otherwise approved, and subcontractors identified prior to award are at the vendor's and subcontractor's sole risk. Two bid amendments have been issued to clarify utility responsibilities and curriculum standards.

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Request for Proposal Offer to the State of Illinois Request for Proposal - Offer to the State of Illinois v.26.1 Page of 6.5.0.20211215.13 As a final check, Offeror should refer to solicitation document section C.1 Required Documents to complete and submit.

Offeror understands that failure to meet all requirements is cause for disqualification.

B. SUBCONTRACTOR DISCLOSURE

Please identify below subcontracts with an annual value of $100,000 or more that will be used in the performance of the contract, the names and addresses of the subcontractors, and a description of the work to be performed by each.

Subcontracts are allowed unless otherwise noted below.

Will subcontractors be used?

A subcontractor is a person or entity that enters into a contractual agreement with a total value of $100,000 or more with a person or entity who has a contract subject to the Illinois Procurement Code pursuant to which the person or entity provides some or all of the goods, services, real property, remuneration, or other monetary forms of consideration that are the subject of the primary State contract, including subleases from a lessee of a State contract.

If additional space is necessary to provide subcontractor information, please attach an additional page.

All contracts with the subcontractors identified above must include the Standard Illinois Certifications completed by the subcontractor.

If the annual value of any of the subcontracts is more than $100,000, then the Vendor must provide to the State the subcontractor's Financial Disclosure and Conflicts of Interest form or IPG Active Registered Vendor Disclosure form.

If at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor is required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will received pursuant to this Contract. Any subcontracts entered into prior to award of this contract are done at the sole risk of the Vendor and subcontractor(s).

C. WHERE ARE SERVICES TO BE PERFORMED

Unless otherwise disclosed in this section, all services shall be performed in the United States. This information and the economic impact on Illinois and its residents may be considered in the evaluation. If the Offeror performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Offeror.

Offer shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Offeror received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Offeror shifts any such work outside the United States.

D. PREFERENCES

The illinois Procurement Code provides various preferences to promote business opportunities in Illinois. Does Offeror make any claims for preferences? If so, please mark the applicable preference(s) and include a listing of the items that qualify for the preference at the end of this Section and a description of why the preference applies. Agency reserves the right to determine whether the preference indicated applies to Offeror.

To claim the Domestic Product Preference, vendor must enter "Domestic Product" in the Alternate Description field of each line item (product) for which you claim the preference.

Items that Qualify and Explanation:

E. EXCEPTION TO CONTRACT TERMS AND CONDITIONS

Standard Terms and Conditions will become a part of any resulting contract. To view the Standard Terms and Conditions, please go to https://cpo-general.illinois.gov/solicitation-and-contract-templates.html.

An offeror that takes exception to one or several terms and conditions must submit a redline version of the Standard Terms and Conditions with their proposal. The State may accept or reject any exception.

The undersigned authorized representative of the identified Offeror hereby submits this Offer to perform in full compliance with the subject solicitation. By completing and signing this form, the Offeror makes an Offer to the State of Illinois that the State may accept.

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