OFF53B~2.XLS
XLS spreadsheet 116 KB Posted
- Solicitation number
- BD-24-1080-OSD03-OSD03-92740
- Issued by
- Suffolk County, Massachusetts
About this file
This Excel file appears to be related to a state and local contract opportunity for OFF53 Office Supplies, Recycled Paper and Envelopes issued by the Commonwealth of Massachusetts. The contract seeks to procure various office supplies, recycled paper, and envelopes. The contract term is not specified. The document does not provide details on quantities, response dates, site visits, bidders' meetings, award dates, pricing terms, set asides, incumbents, funding requirements, or other salient information.
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Other files
| File | Type | Posted |
|---|---|---|
| OFF53_Cat 3_PriceSheet.xlsx | XLSX spreadsheet | |
| OFF53_Cat 1_PriceSheet.xlsx | XLSX spreadsheet | |
| OFF53 Intent to Award.docx | DOCX document | |
| OFF53 Intent to Bid Notice.pdf | ||
| OFF53 SDP Plan Form.xlsx | XLSX spreadsheet | |
| OFF53 PPD Form.docx | DOCX document | |
| CREATI~1.PDF | ||
| OFF53 RFR.pdf | ||
| OFF53C~1.DOC | DOC document | |
| REFERE~1.PDF | ||
| OFF53_~2.XLS | XLS spreadsheet |
Show all 11
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INSTRUCTIONS
INSTRUCTIONS FOR BIDDERS:
| This is the Bidder Response Form for OFF53 - Office Supplies, Recycled Paper and Envelopes. This is a required document for all |
| bidders responding to OFF53. |
| Bidders must ensure all tabs are thoroughly reviewed and completed. The following are the required tabs for this RFR: | |
| · | Instructions |
| · | Submission Checklist |
| · | Bidder Profile & Qualifications |
| · | Env. Practices Form |
| · | SDP |
| Questions about the bid must be submitted through COMMBUYS using the Q&A feature before the Q&A deadline. |
| See the RFR Estimated Procurement Schedule Section 1.2 |
Failure to provide the requested information may result in your response being disqualified.
Submission Checklist
| OFF53 Bidder Submission Checklist | ||||
| Bidders must follow the file naming convention specified in RFR Section '7.2.3 File Naming Convention'. | ||||
| This tab is intended as a guide to assist you in file organization while completing your quote submission. FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. | ||||
| Required/Mandatory Documents | ||||
| Description entered in COMMBUYS during upload | File format | File Name Assign when creating files | Submitted (Yes/No) | |
| Bidder Response Form | .xlsx | CompanyName_BidderResponseForm | ||
| Certification Letters from Authorized Paper Mills (Category 2 Only) | CompanyName_Cert_PaperMill_Letters | |||
| Written Certification or Confirmation of Manufacturing & Statewide Distribution of Plain, Printed, & Custom Envelopes (Category 3 only) | CompanyName_Cert_Distribution_Envelopes | |||
| Annual Compliance Printers (Category 3 only) | CompanyName_Compliance_Cert_Printers OR CompanyName_NonApp_State_Printers | |||
| Documentation for Waste Water (only Category 3 and out of state bidders) | CompanyName_WasteWater | |||
| Documentation for Hazardous Waste (only Category 3 and out of state bidders) | CompanyName_HazardousWaste | |||
| Documentation for Storm Water (only Category 3 and out of state bidders) | CompanyName_StormWater | |||
| Certificate of Insurance | Company Name_COI | |||
| Certificate of Financial Good Standing | Company Name_CertGoodStanding | |||
| Category 1 Price Sheet | .xlsx | Company Name_Cat1PriceSheet | ||
| Category 2 Price Sheet | .xlsx | Company Name_Cat2PriceSheet | ||
| Category 3 Price Sheet | .xlsx | Company Name_Cat3PriceSheet | ||
| PunchOut Requirements & Instructions for Vendors | Company Name_PunchOut | |||
| Prompt Pay Discount Form | CompanyName_PPDform | |||
| Supplier Diversity Plan Form | .xlsx | CompanyName_SDPForm |
Bidder Profile & Qualifications
Wolfe, Julia (OSD): Wolfe, Julia (OSD):
recommend including space where they can indicate how their battery recycling program works.
| OFF53 - Office Supplies, Recycled Paper and Envelopes |
| BIDDER PROFILE AND QUALIFICATIONS |
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Orange boxes are required fields. Once filled, boxes will turn gray, for example: | Company Name, Inc. | |
| Provide answers by selecting the corresponding orange box next to the desired field | ||
| Sections left blank without justification will not be considered |
| Bidder Profile | |
| 1. Bidder Information (provide information below) | |
| Legal Company Name (Same as W9): | Years in Business: |
| DBA, if applicable: | Days/Hours of Operation: |
| Legal Company Address (Same as W9, PO Box): | Company Website (optional): |
| Company Phone: | |
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable) Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the Contract Manager.
| Name | Phone | ||
| Primary Account Manager (AM): | |||
| Primary Reporting Contact (if not AM): | |||
| Secondary Reporting Contact (if not AM): | |||
| Primary Admin Fee Contact (if not AM): | |||
| Secondary Admin Fee Contact (if not AM): | |||
| Customer Contact (if not AM): |
| 3. RFR Section 3.3 Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possible) | |||
| Name & Position/Title | Phone | ||
| Emergency Contact Person: |
| Categories |
| 4. Categories Being Bid (Answer Yes/No or mark "X" Bidder may respond to one or multiple categories) |
| Category 1: Office Supplies |
| Category 2: Recycled Copy and Print Papers |
| Category 3: Recycled Plain and Printed Envelopes |
| Company Experience |
| 5. RFR Section 3.1.2 |
Bidders must have been in the business of providing the goods offered under this bid for at least the two (2) most recent consecutive years prior to the RFR submission deadline (See RFR Section 1.2, Estimated Procurement Calendar). State the number of years providing the proposed goods and services:
| In the case of companies formed fewer than 2 (two) years prior to this date via merger, acquisition or some other means, the SST may consider the experience of all companies involved in the merger or acquisition. Please provide supporting information: |
| 6. For Category 2 Bidders only: RFR Section 3.2 - Did bidder submit written certification from a minimum of two paper mills stating that the Bidder is an authorized paper merchant and that the paper mills will support the Bidder with adequate inventory of paper supplies for purchase by all Eligible Entities during the life of the contract? Yes or No: |
| Provide file name for all applicable attachments here: |
| 7. For Category 3 Bidders only: RFR Section 3.2 - Did bidder submit Bidders must submit written certification that they are capable of manufacturing plain, printed, and custom envelopes for delivery statewide and that they can warehouse large orders of envelopes for multiple release dates ? Yes or No and provide file name for written certification here: |
| 7A. Did Bidder submit MASS DEP's ERP certification for commercial printing operations with their Bid? Yes or No and provide file name: |
| 7B. If the Bidders has facilities located outside of Massachusetts, did the Bidder provide the following documentation? |
| A copy of any applicable NPDES or local POTW (only the front page of the permit document must be submitted to demonstrate compliance with this requirement): Yes or No and provide file name: |
| A copy of any applicable RCRA permit (only the front page of the permit document must be submitted to demonstrate compliance with this requirement): Yes or No and provide file name: |
| A copy of any applicable RCRA permit (only the front page of the permit document must be submitted to demonstrate compliance with this requirement): Yes or No and provide file name: |
| 8. RFR Section 3.3 |
Do you have a written Continuity of Operations Plan (COOP) that describes how your company will continue to do business in case of an emergency? Yes or No:
9. RFR Section 3.5.1 Did you include, as a part of this RFR submission, a Certificate of Good Standing from the Department of Revenue (DOR) which indicates that your business is compliant with it's fiscal obligations? Yes or No:
| In the case of out of state bidders: if a certificate from DOR is not available, did the bidder provide alternate documentation/ justification to be reviewed by the SST? Yes, No or N/A |
| 10. RFR Section 3.5.2 |
Bidders must provide a list of any outstanding contingencies, such as lawsuits or other claims or charges, against the Bidder related to performance of the services sought under this RFR. Provide list or N/A
| Insurance |
| 11. RFR Section 3.4 |
Bidders must carry Liability (General and Auto), Pollution (Categories 1&2), Property, Personal Injury and Worker’s Compensation Insurance. Bidder’s insurance limits must meet at a minimum of $1 million aggregate and $1 million single occurrence for Liability (General and Auto), Property and Personal Injury, and comply with M.G.L 152 for Worker’s Compensation. Did Bidder submit a Certificate of Insurance (COI) with their response that shows all the above policies are in place and active? Yes or No.
| Complete the information below for each type of insurance. | |||
| Insurance Type | Total Limit | Per Incident Limit | Expiration Date |
| General Liability | |||
| Pollution | |||
| Auto | |||
| Property | |||
| Personal Injury | |||
| Worker’s Compensation |
| Bidder References |
| 12. RFR Section 3.6 |
Bidders must submit contact information with valid phone numbers and email addresses for five (5) references that have utilized your company’s services in the category in which you are bidding within the last 2 (two) years immediately preceding the RFR submission deadline and exceeded $5,000 in sales annually. No more than two references may be from a Commonwealth of Massachusetts department.
Reference/Entity Company Contact Person Phone Email
| Commodity Specifications |
| 13. RFR Section 4.2.2.1 Category 1 Delivery Schedule |
Can the bidder make deliveries within one (1) business day of order placement for category 1 items with the exception of delivery to the islands made within three (3) business days? Please provide supporting information below.
14. RFR Section 4.2.2.2 Category 2 Delivery Schedule Can the bidder make deliveries within two (2) business days of order placement for category 2 items with the exception of specialty paper (15 business days) and roll stock (3 business days)?
Please provide supporting information below.
15. RFR Section 4.2.2.3 Category 3 Delivery Schedule Can the bidder make deliveries within two (2) business days of order placement for plain stock envelopes? Please provide supporting information below.
16. RFR Section 4.2.2.3 Category 3 Delivery Schedule Can the bidder make deliveries within 7-10 business days of order placement for printed stock envelopes? Please provide supporting information below.
Env. Practices Form
| OFF53 - Office Supplies, Recycled Paper and Envelopes | ||||||
| Environmental Practices Form | ||||||
| Instructions: | Bidders must respond to questions below to be responsive. | |||||
| Provide answers by selecting the corresponding orange box next to the desired field. Once filled, boxes will turn Gray | ||||||
| Sections left blank without justification will not be considered. | ||||||
| Primary Purpose | Insert points below - will add up for score | |||||
| Bidders are encouraged to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; or using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions. | Total Points: 5 | |||||
| Company Name: | 0 | |||||
| Bidder Sustainability Program/Environmental Business Practices | 1.5 point for section | |||||
| Indicate what types of corporate sustainability policies/plans your company has by yes or no AND attach (or provide link) to policies/plans in the field to the right: | Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |||
| Climate Action Plan: | .25 per policy/plan up to 1.0 | |||||
| Zero Waste Policy: | ||||||
| Toxics Reduction Strategy: | ||||||
| Green Fleet Policy: | ||||||
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy: | ||||||
| Anti-Idling Policy: | ||||||
| Waste Prevention and/or recycling policy/program: | ||||||
| Do you offer a free recycling servce for rechargeable batteries? | ||||||
| Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, provide a link to your latest report (or attach if no link available) and briefly describe key elements and accomplishments. |
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