Off Post Grass Cutting SOW Re-Compete FY21-26 (v.2).pdf

PERFOMANCE WORK STATEMENT

Off Post Grass Cutting FY21-26

West Point Military Complex

1. BACKGROUND. This is service support contract to provide landscaping services in support of the West Point

Military Complex (WPMC). The Contractor shall provide supervision, personnel, labor, expertise, tools, maintenance, equipment, parts, materials, supplies and services, except as specified herein as Government-furnished, in order to accomplish grass cutting and associated services as described herein. Work shall include: mowing, trimming, debris removal and quality control on improved, semi-improved and un-improved grounds at the United

States Army Garrison West Point New York 10996.

1.1. Installation History and Mission Importance. The United States Military Academy has been the premier training facility for Army Officers since 1802. Today over 4,000 academy Cadets, over 1500 assigned or attached Soldiers, and numerous Reserve Component Soldiers use the training areas and ranges on West Point. The bulk of this training occurs during the months of March through September. It is imperative that the ranges, training areas, and other facilities are maintained at a standard that will allow the successful of military training.

2. DESCRIPTION OF SERVICES. The Contractor shall provide all management, personnel, tools, material, supervision, supplies, parts, equipment and transportation. All work under this contract shall conform to the standards of these specifications. Work not meeting these specifications shall be corrected by the Contractor at no additional cost to the Government.

2.1. SPECIFIC TASKS AND SERVICES.

2.2. Period of Performance. The contract begins on 28 April of each year and ends 27 April the following year.

Outside of weather related delays or training schedule conflicts, begin contract operations within five working days of the contract start date. The assigned Contracting Officers’ Representative (COR) will develop the weekly cutting schedule ICW installation stakeholders (i.e., DMI, Range Branch, ITAM, DPW and DFMWR) and the Contractor’s

Representative (CR). Improved, semi-improved and un-improved areas shall be maintained IAW mission requirements and reflected in the weekly cutting schedules. During Cadet Summer Training (CST), the CR may be required to shift efforts from one facility or area that was scheduled, to an unscheduled facility or area to support the

CST training mission. Mowing operations shouldn’t interfere, delay or cause the cancellation of any required training activities. Refer to TE 1: Specific Features and Requirements for more detailed instructions on areas to be cut. Technical Exhibit 2: Cutting Cycles, Ground Types and Acreage identify facilities and areas that require landscaping support, denoting allocated cycles (i.e., cuts) per a facility and/or area, including acreage to be cut.

Base Year: 28 April 2021 through 27 April 2022

1st Option Period: 28 April 2022 through 27 April 2023

2nd Option Period 28 April 2023 through 27 April 2024

3rd Option Period 28 April 2024 through 27 April 2025

4th Option Period 28 April 2025 through 27 April 2026

2.3. The Contractor shall provide supervision, labor, materials, supplies, equipment and vehicles to meet the requirements of this contract, except what is specified as Government-furnished.

2.4. Contractor-furnished tools and equipment shall be of a type designed for the intended use to perform this contract and shall be kept in a safe and operable condition at all times. The Contractor shall maintain equipment safety devices such as safety shields and deflectors on all rotary mowers, filament line trimmers and edger’s to deflect objects struck by the blades or lines.

2.5. The Contractor shall provide and shall use safety shoes or boots, ear plugs, hard hats and eye protection when operating tractors, power mowers, trimmers, and other powered equipment. Contractor's employees who operate hand and power equipment shall wear fluorescent colored safety vests.

2.6. The Contractor shall furnish at government provided storage area a metal two foot by two foot (2'x 2') black on white sign indicating contractor's name, and phone number. Sign shall be free standing or attachable depending on type of storage area provided.

2.7. The Contractor shall utilize noise reduction devices on the power equipment used to perform the service.

2.8. The Contractor shall utilize floatation turf tires on tractors, lawn mowers and other vehicular equipment which will be operated on improved and semi-improved grounds.

2.9. All riding type equipment shall have rollover protection installed and operational in accordance with manufacturers' specifications.

2.10. All self-propelled equipment, which includes, walk behind mowers, riding mowers, tractor drawn mowers and leaf vacuums shall have a fully charged, certified and operational two (2) pound (minimum) Type ABC, Dry

Chemical, fire extinguisher bracketed and installed on them in accordance with Occupational Safety and Health

Administration (OSHA) regulations.

2.11. A meeting will be held whenever the information of a Contract Discrepancy Report (CDR) identifies a problem. If any service performed is not in conformance with the requirements of this contract, the Government will issue the Contractor a Contract Discrepancy Report.

2.12. Spring Cleanup. The Contractor shall perform spring cleanup of Camps Buckner and Natural Bridge.

Contractor shall rake and remove leaves and debris accumulated over the winter months. Contractor shall perform initial cleanup operation between NLT 28 April-15 May of each year. Additional guidance is provided below:

a. Camp Buckner: All improved cutting areas around buildings, under buildings that are sited on raised piers, roadways, and beach where leaves accumulate. LZ Owl and Parade Field do not have sufficient leaf accumulation to warrant raking.

b. Camp Natural Bridge: All improved cutting areas around buildings, under buildings that are sited on raised piers, and roadways where leaves accumulate.

2.13. Mowing Improved Grounds. The Contractor shall perform mowing operations on improved grounds when grass height reaches four inches (4”). The height of cut for improved grounds shall be two (2”) inches. Mowed areas shall be free of scalping, tire rutting and damage to facilities and plant material.

2.14. Mowing Semi-Improved Grounds. The Contractor shall perform mowing operations on semi-improved grounds when grass height reaches five (5”) inches. The height of cut for semi-improved grounds shall be three (3”) inches. Mowed areas shall be free of scalping, tire rutting and damage to facilities and plant material.

2.15. Mowing Un-Improved Grounds. The Contractor shall perform mowing operations on un-improved grounds when grass height reaches six (6”) inches. The height of cut for un-improved grounds shall be four (4”) inches.

Mowed areas shall be free of scalping, tire rutting and damage to facilities and plant material.

2.16. Maps of Contractor’s Responsibilities. Technical Exhibits 4: Map Diagrams indicate the service area locations, but don’t illustrate features in detail.

2.17. Debris Removal. The Contractor shall remove all debris blown onto benches, roads, sidewalks, curbs and parking areas no later than close of business on the day generated. The contractor shall not use water for the purpose of removing debris left by mowing operations. The Contractor shall remove all clippings which accumulate on top of the grass surface and which are visible for more than twenty-four (24) hours.

2.18. Clean up. The Contractor shall remove all waste materials as defined in this contract prior to performing mowing services. Any debris exposed as a result of the mowing operation, shall be removed by the Contractor.

The Contractor shall dispose of waste materials from work sites into refuse containers.

2.19. Trimming. The Contractor shall cut grass and vegetation to include vines, brush, small trees and other volunteer plants which grow adjacent to obstacles such as building walls, foundations, retaining walls, signs, fence lines, playground equipment and trees.

2.20. Trimming of obstacles shall be accomplished concurrent with mowing operations within that area.

2.21. Riding Mower Limitations. The Contractor shall not operate riding mowers closer than two (2) feet to unmatched small trees and shrubs.

2.22. Tree Limb Removal. The Contractor shall remove any downed tree limbs in the cutting areas.

2.23. The Contractor's equipment shall be removed from the areas being mowed at the completion of each cycle.

2.24. Equipment failure will not alleviate the contractor of completing the work within the scheduled time.

Equipment awaiting repair may be removed to the Government provided storage area, within twenty-four (24) hours of breakdown. When storage area is not provided, the Contractor shall remove equipment off the military reservation within twenty-four (24) hours of breakdown.

2.25. Hazards. With years of firing of all types of military weapons and the discharge of military ordnance and munitions on the ranges and in the training areas, it is imperative that all Unexploded Ordnance (UXO) be left alone.

All UXO, once found, must be reported immediately to Range Operations Headquarters, Building 1403, NYS Route

293. The Government (i.e., Range Operations Branch) will brief contractor on identification of UXO, before the

Contractor starts work. Within five days after start date, the Contractor shall submit to the Contracting Officer, for approval, a plan to ensure all employees are aware of and familiar with the UXO hazard.

3. GENERAL INFORMATION.

3.1. Service Hours. All services shall be performed on weekdays during normal duty hours Monday-Friday/0730-

1600 and/or weekends when areas are not in use. Occasionally, service hours will not necessarily be the same as normal Government duty hours. The Contractor may be required to work on Federal Holidays.

3.2. Government Rescheduling. The Government reserves the right to reschedule certain areas for grass cutting, on specific days to accommodate special events, such as exercises conducted at the camps, ranges and training sites.

The Contractor will be given at least 24 hour notice.

3.3. The Government reserves the right to direct the contractor to cease mowing operations where new plantings have been established. The Government reserves the right to direct the contractor to cease mowing operations when weather conditions would cause mowing equipment to damage the grass or landscape. A period of drought would be the most likely example of a need to cite a directive to “cease mowing “.

3.4. Contractor Representative. The Contractor shall designate in writing, to the Contracting Officer, a Contractor’s

Representative (CR) who will be in charge of the work on behalf of the Contractor. The written designation shall be received not later than ten (10) calendar days after contract award. This representative shall direct the contractor's work force and operations in accordance with the terms of the contract.

3.5. Quality Control Plan. The Contractor shall establish and submit a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. Two (2) copies of the Contractor's QCP shall be submitted to the Contracting Officer, within fifteen (15) calendar days after contract award and shall include:

a. An inspection system covering all the services in the specific tasks to be performed within the contract. It must specify areas to be inspected, type of inspection to be performed, and frequency of inspections.

b. A method of identifying deficiencies in the quality of services performed before the level of performance becomes other than satisfactory.

3.6 Quality Control Records. A record of all inspections conducted by the Contractor's Quality Control

Representative and the corrective action taken. These records shall be made available to the Government during the term contract.

3.7 Key Control. The Contractor shall establish and implement methods for ensuring that all of the Contractor's keys issued by the Government or keys issued to the Contractor's employees are not misused, lost or misplaced, and are not used by unauthorized persons. The Contractor shall report the loss of any Government issued key to the

Contracting Officer immediately. All keys lost by the Contractor, or by Contractor employees, will be replaced by the Government, however, charges incurred by the Government for replacement of the keys will be deducted from money due the Contractor.

4. GOVERNMENT FURNISHED PROPERTY. The Contractor may be provided Government Property without cost for the sole purpose of performing this contract. The Government does not assume liability for contractor furnished equipment stored on premise.

4.1. Premise. The Government may provide an open (unfenced) storage area for equipment which the contractor uses in this contract. This area will remain the property of the Government. These premises will be provided under the following conditions:

a. The Contractor shall maintain the storage area so there are no signs of fuel and lubricant leakage caused by his operation.

b. The Contractor shall not store equipment awaiting repair at the storage area in excess of five (5) work days.

c. The Contractor shall be responsible for keeping the storage area clean and orderly at all times.

Accumulation of waste material will not be permitted.

4.2. Areas provided to the Contractor will be restored to their original conditions, at contract termination, unless otherwise indicated by a mutual agreement between the Contracting Officer and the Contractor.

4.3. The Government will not be held responsible for damage to the contractor's supplies, materials, equipment or personal belongings brought onto the installation by employees of the Contractor due to fire, theft, accident, or any other cause.

4.4. The Contractor shall remove all equipment, materials, and refuse and shall repair as needed the surface of any areas provided by the Government for storage within 15 calendar days following termination of this contract, or at times during the contract as ordered by the Contracting Officer.

4.5. The Government will make available to the Contractor cold water from exterior faucets of buildings and public rest rooms.

4.6. The Contractor may use refuse containers for disposal of waste materials, as defined in this contract, found while performing contractual operations or services.

4.7. The Contractor may use the Compost and Burn Site (Range 4), located off Route 293 (approximately two miles from Washington Gate) for disposal of clippings, trimmings, brush and other woody plant material. Hours of operation are 8:00 a.m. to 3:00 p.m. Last load in will be accepted one half hour before closing. Disposal shall be accomplished in accordance with Government regulations. Separation of compostable materials (grass, weeds, etc.,) from chips, brush and limbs is required.

5. SECURITY REQUIREMENTS: Contractor personnel or any representative of the Contractor entering West

Point shall abide by all security rules and regulations. The Contractor shall provide a list of vehicles to include make, model, color and associated license plate information to the COR within five days of contract award and within one day of any changes to the list through contract period of performance. The Contractor Project Manager will maintain a current list of all vehicles and individuals that will perform service to the training barracks.

5.1. West Point Access: The Contractor shall be responsible for ensuring that all Contractor vehicles and personnel authorized to perform work under this contract obtain access.

5.2. Personnel Background check: Within five workdays after contract award the Contractor shall submit to the

Contracting Officer, COR and ITAM Program Coordinator/DPTMS a comprehensive personnel listing of all individuals who are expected to have access to Camp Natural Bridge and Camp Buckner during the contract performance period. The Contractor will complete USMA Form 13-16 including all names, social security numbers, and birth dates; City/State/County of birth and signatures of Contractor personnel performing under this contract.

The Directorate of Emergency Services will perform a criminal records check on all proposed Contractor employees and provide an approval or disapproval to the Contractor within two business days. The Contractor may not add or replace personnel on the contract without first providing required information to and receiving approval from Directorate of Emergency Services through the West Point Visitor Control Center, Building 2107, West Point

Highway, West Point, New York 10996. Commercial phone number is (845) 938-0390.

5.3. Vehicle Registration: In addition to the above access control requirement, the Contractor shall provide complete listing of company vehicles that will be used. Information to include make, model, license plate.

5.4. Physical Security: As applicable, the Contractor shall safeguard all Government property provided for

Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

5.5. Search and Seizure: Contractor personnel and property shall be subject to search and seizure upon entering West

Point and upon leaving West Point.

5.6. Key Control: The issuing of keys to the Contractor will not be required for the performance of this contract.

6. PERSONNEL. The Contractor shall provide employee(s) possessing the necessary skills, knowledge, and training to satisfactorily perform administration, operation, and maintenance services required by this contract.

6.1 Company Personnel. The Contractor personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employees of the Government and shall be under the supervision and control of the Contractor. ALL Contractor personnel performing work under this PWS shall be able to communicate FLUENTLY in English both verbally and in writing.

6.2 Company Vehicles: The Contractor company vehicles will be suitably marked with company name, logo, and phone number.

6.3. Site Manager or CR: The Contractor shall provide a site manager or CR (i.e., if they’re different people) who shall be responsible for the oversight of the contract requirements by Contractor personnel. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The site manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The site manager must have demonstrated experience as a direct supervisor of personnel

6.4 Compliance with Security Regulations: All personnel employed by the Contractor in the performance of this contract or any representative of the Contractor entering the Government reservation shall conform to all security regulations which may be in effect during the contract period, and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of the work.

The Contracting Officer will require the Contractor to remove any employee for security and misconduct reasons.

6.5 Appearance and Identification of Contractor Employees. Contractor personnel shall present a clean, neat and well-groomed appearance and be easily recognized. All Contractor personnel shall be identifiable by wearing a clearly readable identification badge, furnished by the Contractor, which contains the Contractor’s company name, employee’s name, and current/recent picture, as a minimum. Items of military apparel shall not be worn by

Contractor’s personnel while performing duties under this contract.

6.6 Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with (IAW) Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), the Garrison

Commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract. Contractor personnel who enter the installation shall obey Government rules, regulations, directives and requirements that are in effect or issued during the contract term governing law and order and administration and security on the installation. All questions regarding the above will be directed to the Mission

Installation Contracting Officer (KO). The KO may require the Contractor to be remove from the job site any employee working IAW this contract for reasons of misconduct, security, or suspected or found to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises, upon determination by the KO that such action is in the best interest of the Government. The KO has the authority to bar individuals from the Installation Commander installation. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide the services as required by this Statement of Work.

6.7. Conflict of Interest: The Contractor shall not hire any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest for the Contractor or employees.

The Contractor shall not employ any person who is an employee of the Department of the Army, either military or civilians, unless such person seeks and receives approval in accordance with DOD Directive 5500.7 and AR 690-1 for Civilians and Military Personnel.

6.8. Smoking: The Contractor shall comply with the DOD policy and Regulations on smoking which establishes uniform policies governing the use of tobacco products on Government real property. At no time will smoking be permitted while Contractor is in performance of their duties.

7. HEALTH AND SAFETY: The Contractor shall be fully responsible for and shall assume all liability for compliance with all applicable regulations pertaining to the health and safety of personnel during execution of work.

The Contractor shall hold the Government harmless for any action on its part or that of its employees, subcontractors or Contractor’s representatives, which results in illness, injury, or death to anyone at West Point. The Contractor is solely responsible and liable for, following all applicable Federal, Department of Army, West Point and State of

New York mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees.

7.1. Occupational Safety and Health: The Contractor shall comply with the Occupational Safety and Health Act

(OSHA) rules and regulations (http://www.osha.gov). The Contractor shall be responsible for ensuring adherence to all applicable State of New York and Federal rules and regulations. The Contractor shall provide all Personal

Protective Equipment (PPE) for Contractor personnel in accordance with 29 CFR 1910, Department of Labor, Occupational Safety and Health, SUBPART I, that are required to meet the terms of the contract.

7.2. Fire Protection: The Contractor shall comply with AR 420-1 Army Facilities Management; UFC 3-600-01, 2006 edition (Fire Protection Engineering for Facilities) and with all applicable National Fire Protection Association

(NFPA) codes.

7.3 Reporting of Fire and Safety Hazards. The Contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their contract manager (s). The Contractor shall immediate take corrective action to remedy all deficiencies within the appliances or installation of the appliances, in addition to any deficiencies that the COR identifies.

7.4. Accident Reporting: The Contractor shall comply with AR 385-55 and AR 385-10 and maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall immediately report vehicle accidents that occur on West Point property to the

West Point Directorate of Emergency Services by dialing 911 for emergencies. Additionally, the Contractor shall notify the CO and COR within 24 hours. Accidents involving serious injury or death shall be reported within 6 hours.

7.5. Damage to Government Property: The Contractor shall be held liable for damage to or destruction of

Government property (e.g. buildings, vehicles, sidewalks, headstones, etc.) caused by the Contractor; Contractor personnel; or representatives of the Contractor in the performance of services in this contract.

7.6. Damage to Privately Owned Property: The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the c Contractor; Contractor personnel; or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action in a reasonable amount of time to repair damages or replace destroyed property.

7.7. Damage Reports: The Contractor shall submit a damage report to the Contracting Officer and designated representative within two workdays of damage or destruction to Government property or privately owned property caused by the Contractor; Contractor personnel; or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

8. CONTRACT ADMINISTRATION.

8.1. Type of Contract: The government will award a Firm Fixed Price contract for the described services.

8.2. Invoices: The Contractor shall submit payment requests using Wide Area Work Flow (WAWF). All invoices will be prepared, dated, and submitted into WAWF within 10 working days after the last day of the month.

Information regarding WAWF is available on the internet at https://wawf.eb.mil

8.2.1 The Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

8.2.2 Payment will be made in accordance with the Prompt Payment Act. Invoices will be paid less any deductions pending from services not received in accordance with Government Receiving Reports.

8.3. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition

Regulation Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

9. CONTRACTOR MANPOWER REPORT. The Office of the Assistant Secretary of the Army (Manpower &

Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL

Contractor manpower (including subcontractor manpower) required for performance of this contract. The

Contractor is required to completely fill in all the information in the format using the following web address:

https://cmra.army.mil

The required information includes:

a. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

b. Contract number, including task and delivery order number;

c. Beginning and ending dates covered by reporting period;

https://cmra.army.mil/

d. Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

e. Estimated direct labor hours (including sub-Contractors);

f. Estimated direct labor dollars paid this reporting period (including sub-Contractors);

g. Total payments (including sub-Contractors);

h. Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

i. Estimated data collection cost;

j. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the

Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

k. Location(s) where the Contractor and sub-Contractors perform the work (specified by zip code in the United

States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

l. Presence of deployment or contingency contract language:

m. Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country)

As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30

September of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

10. APPLICABLE DOCUMENTS. Documents applicable to this contract are listed below. These documents are mandatory and the contractor shall be obligated to follow these while performing under this contract. The following documents are available for review at the COR's office or as stated below.

a. U.S. Army Corps of Engineers Safety and Health Requirements Manual EM-385-1-1.

b. Occupational Safety and Health Administration (OSHA) 29 CFR 1910 - OSHA Safety and Health Standards.

c. Application for copies should be addressed to the Superintendent of Documents, U.S. Government Printing

Office, Washington, DC 20402.

d. United States Military Academy Site Protection Specification (USMA-SPS, Rev. 1/93).

e. Guide For Plant Appraisal, 8th Edition, Council of Tree and Landscape Appraisers, publisher: International

Society of Arboriculture. Available for review at Agronomist's office.

f. Joint Ethics Regulation DOD 5500.7-R.

DEFINITIONS

As used throughout this contract, the following terms will have the meaning stated herein.

Acceptance - The act of an authorized representative of the Government by which the Government assumes for itself, or as agent of another, ownership of existing and identified supplies tendered or approves specific services rendered, as partial or complete performance of the contract on the part of the contractor.

Boundaries - Natural and/or man-made permanent features (such as ditches, tree lines, banks, fence lines and pavement) or specified distances from buildings and dwellings and other structures which identify the limits of areas within which work is to be performed.

Brush - Weeds, grass, vegetation, shrubs or small saplings which have grown to a height greater than 18 inches.

Clippings - Those portions of grass and other vegetation generated from contractor operations.

Common Areas - Improved grounds more than 50 feet from the exterior walls of a dwelling unit(s).

Contract Line Item Number (CLIN) - An item of work and materials for which the Contractor will receive compensation. The unit bid price of a CLIN represents the unit price the Contractor will receive relative to the cost attributed to that requirement.

Contracting Officer (KO) - A person duly appointed with the authority to enter into, to change, and to administer contracts on behalf of the Government.

Contracting Officer's Representative (COR) - An individual, designated in writing by the Contracting Officer, who performs specific contract administrative functions.

Cyclic Services - All those grounds maintenance activities which are accomplished on a scheduled or recurring basis.

Debris - Leaves, grass clippings, tree branches.

Filament Line Trimmer - A power tool, utilizing filament line and centrifugal force, used for grass cutting.

Government-Furnished Property (GFP) - Property owned by the Government and furnished for contractor use.

Grass - Any vegetation normally cut to a specified height with hand tools and power mowing equipment.

Grounds - All land and water acreage on the installation. Grounds are grouped into the following categories:

Improved Grounds - This category includes lawns, athletic fields, playgrounds and landscaped areas.

Semi-Improved Grounds - Grounds which require scheduled land maintenance of a lesser degree than improved grounds. This category includes embankments, ditches, firing ranges, picnic areas, bivouac sites and ammunition storage areas.

Un-Improved Grounds - Grounds which require scheduled land maintenance of a lesser degree than semi-improved grounds, consisting of rough and/or even terrain, sparsely vegetated and may require special equipment to mow or trim.

Height of cut - The measurement of leaf and stem portion retained immediately following mowing and trimming operations.

Height of cut measurement - Measurement taken from soil line to uppermost portion of leaf and stem retained following mowing and trimming.

Herbaceous - Plants having no persistent woody tissue above the ground.

Hedge - A group of shrubs arranged in a row so as to form an aesthetic boundary around buildings or sidewalks, etc.

The shrubs are usually planted in close proximity to each other so that their branches intertwine and give the appearance of a single continuous plant.

Litter - Rubbish scattered about the ground.

Logical Limits - The area of improved grounds assigned to a dwelling unit, normally 50 feet from major exterior walls. However, areas are often limited by curb lines, driveways, sidewalks, hedgerows, or other features that clearly define logical boundaries of responsibility. This boundary line may lie inside or outside the 50-foot limit.

Ammo Storage Area - Those designated areas where munitions and/or explosives are stored.

Quality Assurance (QA) - A methodology used by the Government, to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of this contract. Those actions taken by the Government to evaluate services to ensure that the services will meet the requirements of the contract.

Quality Assurance Evaluator (QAE) - Government representative responsible for checking Contractor performance.

Quality Control (QC) - Those actions taken by a contractor to evaluate services performed to ensure that the requirements of this contract are met and the actions taken by the contractor to identify contractual shortcomings before services become other than acceptable.

Quality Control Program (QCP) - A program developed and used by the Contractor to control the quality of services provided, so they meet the requirements of the contract.

Rubbish - Waste material such as metal, glass, paper, and container cartons.

Sapling - A tree three (3) inches or less in diameter, measured six (6) inches from ground line.

Scalping - The removal of the grass plant(s) to or below soil level.

Shrub - A several-stemmed woody plant usually located near buildings, singly or in groups to beautify the landscape.

Small tree - Woody plant six (6) inches or less in diameter, measured six (6) inches from ground line.

Tree line - Line of three or more trees, which form a natural boundary.

Trimming - An integral part of mowing which includes the cutting of grass and vegetation from around shrubs, trees, buildings, guardrails, walls, range markers, fences, targets, picnic tables, grills and other obstacles.

Weed - A plant of no value in a specific location or one that tends to overgrow or choke out more desirable plants.

Woody plants - Plants having rigid stems, branches which persist above ground.

ACRONYMS

ASP: Ammunition Supply Point

CDR: Contract Discrepancy Report

CLIN: Contract Line Item Number

COR: Contracting Officer's Representative

CR: Contractor’s Representative

DMI: Department of Military Instruction

FLT: Filament Line Trimmer

GFP: Government-Furnished Property

KO: Contracting Officer

QA: Quality Assurance

QAE: Quality Assurance Evaluator

QC: Quality Control

QCP: Quality Control Program

TE: Technical Exhibit

USAG WP: United States Army Garrison West Point

USMA: United States Military Academy

UXO: Unexploded Ordinance