OFAM Design Build Construction RFI - Draft Requirements Document.pdf

DESIGN-BUILD CONSTRUCTION

DRAFT REQUIREMENTS DOCUMENT

PR No.: TBD

DATE: 10.17.25

Design Build Construction

Table of Contents

1 INTRODUCTION

2 SCOPE/OBJECTIVE

3 APPLICABLE DOCUMENTS

4 SPECIFIC TASKS

4.1 Design Build

4.1.1 Design Services

4.1.2 Construction Services

4.1.3 Design Phase

4.1.4 Design Submittal Requirements

4.1.5 Value Engineering Study

4.1.6 Design Development (65%)

4.1.7 Pre-Final Design (95% Design Submission)

4.1.8 Final Construction Documents (100% Design Submission)

4.1.9 Review Comments and Compliance

4.1.10 Design Submission Requirements

4.1.11 Design Reviews

4.2 Contractor Personnel

4.2.1 Contract Manager (CM)

4.2.2 Project Manager (PM)

4.2.3 Project Superintendent (PS)

4.2.4 Construction Quality Control Manager (QCM) and Site Quality Manager

4.2.5 Removal of Personnel

5 DELIVERABLES, MILESTONES AND DELIVERY SCHEDULE

5.1 Deliverables

5.2 Acceptance Criteria

6 GOVERNMENT FURNISHED EQUIPMENT (PROPERTY) AND INFORMATION

6.1 Government Furnished Equipment (GFE)

6.2 Government Furnish Information (GFI)

7 SECURITY

7.1 Background Investigation

7.2 General Security

7.3 Construction Personnel Security

7.4 Social Security

8 CONTRACT INFORMATION

8.1 Periods of Performance

8.2 Hours of Operation

8.3 Place of Performance

8.4 Disclosure of Information

9 PROGRAM MANAGEMENT

9.1 Kick-off Meeting

9.2 Pre-Construction Conference

9.3 Meetings, Agendas, Attendance and Correspondence

9.4 Schedule of Values (SOV)

9.5 Two Week Look Ahead

9.6 In Progress Report Requirements

9.7 Daily Reports

9.8 Live Web Cam

9.9 Final Project Photographs

9.10 Closeout Submittals

9.11 Quality Control and Assurance Plans

9.12 Quality Assurance And Quality Control

9.13 Quality Assurance Plan – Government Inspection

9.14 Weekly Status Report (WSR)

9.15 Monthly Status Report

10 SCHEDULES, NOTIFICATIONS, EXTENSIONS

10.1 Project Execution Schedule

10.1.1 Acceptance of schedule

10.1.2 Recovery Schedule

10.2 Notice Of Delay

10.3 Notice To Proceed

10.4 Excusable Delays

10.4.1 Schedule Revision And Equitable Adjustments

10.5 Time Extensions For Unusually Severe Weather

10.6 Documentation Of Requests For Extension

10.7 Suspension Of Work – Noncompliance With Contract Requirements

11 SPECIAL CONTRACT REQUIREMENTS ............................................................... Error! Bookmark not defined.

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12 POINTS OF CONTACT ....................................................................................... Error! Bookmark not defined.

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ATTACHMENT B. POTENTIAL PROJECT ORDER DELIVERABLES AND MILESTONES ....... Error! Bookmark not defined.

1 INTRODUCTION (Not Provided in the RFI)

2 SCOPE/OBJECTIVE

This acquisition will facilitate support for Design-Build Construction services in support of the Customs and Border Protection (CBP), Office of Facilities and Asset Management (OFAM); funded by the 2025 One Big Beautiful Bill Act (OB3A). This contract vehicle will be utilized to procure design, construction, and professional construction management services for various projects, thereby supporting CBP’s mission of securing the United States borders. This includes all utilities, environmental compliance, and site work needed to implement, operate, and maintain CBP facilities and infrastructure. The work will be a design-build construction project and will be carried out in compliance with all applicable Federal, State, and local laws and regulations, whichever is more stringent.

This Statement of Work (SOW) establishes the requirements and a clear framework to ensure that all design-build projects align with CBP's strategic objectives and operational needs. Contractors will be required to demonstrate a proven ability to deliver high-quality, timely, and cost-efficient solutions through innovative methodologies and adherence to federal construction guidelines. The focus will be on maximizing sustainability, compliance with environmental standards, and adaptability to the evolving infrastructure requirements of CBP facilities.

This SOW outlines the anticipated requirements over a period of five (5) years, with a period of performance (POP) consisting of one (1) base year and four (4) one-year option periods.

Contractor support has been instrumental in the growth and development of CBP, playing a crucial role in helping the organization achieve its mission, goals, and objectives. To maintain and build on this success, CBP must continue to secure and utilize highly skilled contractor expertise for support services.

The Contractor shall provide all necessary labor, management, travel, and equipment/supplies required to perform the support services specified in this SOW. The Contractor shall ensure adequate technical, supervisory, and administrative personnel are available to guarantee the performance of work in accordance with (IAW) the delivery schedule.

The Contractor will perform tasks that are not inherently Governmental, as outlined in Federal Acquisition Regulation (FAR) Part 2 and Subpart 7.5, along with applicable DHS and CBP policies. The services provided under this contract will supplement CBP’s staff by offering support and professional services, which the current staff cannot provide. This contract resulting from the SOW is not a personal services contract. In accordance with FAR 37.104 and applicable DHS and CBP policies, the Contractor shall have continuous supervision and control over contractor personnel. Contractor personnel are not considered Government employees.

The Government will neither supervise contractor employees nor control the methods used by the Contractor to perform the required tasks. The Contractor is responsible for managing its employees and avoiding any actions that may be perceived as personal services or give the impression of such. If the Contractor believes any actions constitute or are perceived to constitute personal services, it is the

Contractor’s responsibility to notify the Contracting Officer's Representative (COR) or the Contracting Officer (CO) immediately.

The Contractor shall perform the tasks outlined in Section 4.0 of this SOW.

3 APPLICABLE DOCUMENTS

a. FAR – Title 48, Chapter 1

b. FAR Part 36 – Construction and Architect-Engineer Contracts

c. FAR Part 16 – Types of Contracts

d. Homeland Security Acquisition Regulation

e. Davis-Bacon Act (40 U.S.C. §§ 3141-3148)

f. Miller Act (40 U.S.C. §§ 3131-3134)

Service Contract Labor Standards (41 U.S.C. chapter 67)

Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 3701-3708)

National Environmental Policy Act (NEPA)

Architectural Barriers Act

Energy Independence and Security Act of 2007

Buy American Act (41 U.S.C. §§ 8301–8305)

Federal Information Security Management Act (FISMA)

Clean Air Act

Americans with Disabilities Act (ADA).

The documents listed in the text, such as the Miller Act, NEPA, ADA, and others, cover a broad range of legal and regulatory requirements. However, depending on the specifics of the project, additional documents that might be considered include:

a. Local building codes and zoning regulations specific to the location of the project

b. Industry standards, such as those from the American National Standards Institute (ANSI) or International Building Code (IBC)

c. Environmental regulations related to specific regions, such as state-level Clean Air Acts or water protection standards

d. Occupational Safety and Health Administration (OSHA) regulations for worker safety

e. FAR, if applicable to procurement processes.

These additional documents may be pertinent based on the nature of the design and construction services being performed. The Contractor shall always consult regulatory authorities and project-specific requirements to ensure compliance.

4 SPECIFIC TASKS

The Contractor shall provide all management, tools, supplies, equipment, transportation, and labor necessary to perform design and construction services. Work shall include, but is not limited to, the design and construction of:

a. New facility construction

b. Facility renovations and alterations

c. Building system upgrades

d. Infrastructure improvements

e. Facility maintenance and repair projects

f. Site improvements.

4.1 Design Build

The Contractor's design professionals shall be the Designers of Record (DoR) for all projects for this requirement. They shall take full responsibility for the design and shall meet professional and regulatory standards. All work provided by the Contractor's DoR shall be prepared by or under the direct supervision of licensed professional Engineers and/or Architects, as required.

Final calculations, drawings and specifications shall be affixed with signed and dated professional seals of the Architect or Engineer of Record for each specific professional discipline. Design and preparation of construction documents shall conform to all applicable codes and standards including, but not limited to, those listed within the Request for Proposal (RFP) documents.

The Contractor shall be responsible for the coordination of design, engineering, and construction disciplines to fulfill the requirements of this contract and to provide for a complete, integrated and functional design. All below grade utility crossings or other above or below grade interferences shall be coordinated, with any conflicts resolved, by the Contractor prior to the start of construction.

The Contractor shall be responsible for the professional quality, code compliance, technical accuracy and coordination of all designs, drawings, specifications, reports, studies and other documents or publications upon which the construction is based. Any Geotechnical information essential to developing a comprehensive understanding of site conditions shall be required by the contractor and outcomes incorporated in the formulation of their proposal. Construction documents shall be sufficient to provide a clear understanding of the construction work required. The work shall be organized in a manner that shall ensure thorough coordination between the various details on the drawings and between the drawings and the specifications. The Contractor shall cross-check all work and certify that all conflicts have been reconciled.

All designs, drawings, specifications, notes, and other work developed in the performance of the project will be and will remain the sole property of the Government. The Government will obtain the sole and exclusive data rights in such documents. These documents shall be confidential and shall not be disclosed to any third party without prior permission of CBP.

4.1.1 Design Services

Design services shall include, but are not limited to:

a. Design project management, including:

Maintaining project schedule and budget updates

Coordinating design meetings and reviews

Keeping logs of all minutes, requests for information (RFIs) and amendments to requirements

b. Programming and concept development

Concept design presentation to CBP

c. Site investigation and surveys

d. Development of complete construction documents (plans and specifications)

e. Lifecycle cost analysis

f. Energy modeling and efficiency studies

g. Cost estimating

h. Building Information Modeling (BIM)

i. Value engineering

j. Sustainable design approaches

k. Historical preservation considerations

l. Preparation of permit applications

m. Coordination with utilities and other agencies

n. Design reviews and approvals.

o. Access to, and management of project management software that complies with the CBP OIT Technical Resource Manual and/or FedRAMP.

4.1.2 Construction Services

Construction services shall include, but are not limited to:

a. Construction project management, including:

Maintaining project schedule and budget updates

Coordinating progress meetings and reviews

Keeping logs of all minutes, RFIs and amendments to requirements

b. Project planning and scheduling

c. Site preparation and demolition

d. Building construction (all trades)

e. Mechanical, electrical, and plumbing systems installation

f. Fire protection systems

g. Building automation systems

h. Security systems installation

i. Telecommunications and data systems

j. Site utilities installation

k. Landscaping and site improvements

l. Testing, balancing, and commissioning

m. Construction waste management

n. As-built documentation

o. Operations and maintenance manuals.

4.1.3 Design Phase

4.1.3.1 Pre-Design Phase

4.1.3.1.1 Existing Conditions Survey

The Contactor shall:

a. Conduct a thorough design charrette as part of the preliminary steps to ensure all stakeholders align to objectives and expectations.

b. Use any provided Master Designs as a reference; the Contractor shall validate all drawings and assess existing site conditions comprehensively.

c. Not engage in direct communication with customer agency representatives (this is strictly prohibited) unless approved by the COR.

The Contractor shall ensure precise documentation and verification during the survey process to lay the foundation for successful design submissions. Clear communication, adherence to protocols, and a meticulous approach will streamline the subsequent phases of development.

4.1.4 Design Submittal Requirements

4.1.4.1 Concept Design (35%)

This submittal represents approximately 35% of the design effort and shall be of sufficient detail to show how the users' functional and technical requirements will be met, indicate the designer’s approach to the solution of technical problems, show compliance with design criteria or provide justification for noncompliance, and provide a valid estimate of cost.

The Concept Design shall consist of:

a. Design Analysis:

Design narrative, and design calculations for all disciplines

Intended (outline) specifications list from an identified single source

Environmental permitting memorandums.

b. Concept drawings

c. Concept cost estimate

d. Required information and data for each required permit

e. Annotated review comments

f. Concept design presentation to CBP.

4.1.5 Value Engineering Study

Shortly after or in conjunction with the Concept Design submittal, the designer shall perform a Value Engineering (VE) Study as directed. This effort shall include a study of design memorandum documents, cost data, and other information furnished as the basis of the design. The VE study shall develop alternate designs to achieve the required mission(s) or function(s) at the lowest overall cost consistent with performance for structures, structure or facility sitting, site development, equipment, electrical and materials or methods.

The study shall include the examination of high-cost items including lifecycle cost, anticipated construction time, and conservation of energy. Design details and analysis shall be considered and alternatives developed as appropriate to include but are not limited to:

a. The design team shall consider the latest technology in development of alternatives to achieve maximum results for lifecycle cost, energy conservation, functional use, maintainability, and first cost (construction) savings.

b. The VE team shall be headed by an architect or engineer with no prior input/knowledge of the design.

c. Architecture disciplines required for participation shall include civil, structural, mechanical, electrical, and cost engineering.

d. The VE team members shall have no prior input to, or knowledge of the design.

e. Selected team members shall be different from the design team. All members should have experience performing VE analysis.

The results of the study shall be prepared and submitted electronically to the CBP Project Manager.

Back-up data and detailed estimates shall be included.

The VE study shall include as a minimum:

a. Cover Sheet

b. Table of Contents

c. Summary of existing and proposed design

d. Study Methodology

e. Tabulation of proposed changes with first cost savings, operations and maintenance costs, and energy savings displayed separately. Lifecycle cost analysis shall be included. Present worth and annualized cost shall be computed using ten percent (10%) per annum.

f. Advantages and disadvantages of proposed changes

g. Appropriate drawings for each proposed change showing the existing conditions and proposed alternatives

h. Estimates comparing the existing design with all proposed changes

i. Results and conclusions

j. Recommendations shall include comments concerning the feasibility of implementing each proposal. A separate summary tabulation shall be included in front of the report indicating if the change is minor or major with recommendations concerning the most efficient way to accomplish each change.

k. List of possible design conflicts

l. Summary of VE Actions.

The VE team leader shall attend a ½ day meeting at the start of the Concept Design (30%) Review Meeting to present the VE proposals.

VE proposals accepted by the Government will be incorporated into the subsequent submittals of the design project. The designers will be required to validate savings for accepted proposals for their final impact on the project cost estimate. The VE proposals and ideas shall become the property of the Government and may be used on future contracts or designs without additional compensation to the

AE.

4.1.6 Design Development (65%)

This submittal is intended to ensure that funding limitations are not being exceeded; the drawings, design analysis, specifications, and cost estimate are proceeding in a timely manner; and the design criteria and previous review comments are being correctly interpreted. Redlined marked up specifications shall be submitted to clearly indicate modifications made to the original version for review at this design phase.

The Design Development shall consist of:

a. Design Analysis developed to approximately 65% completion

b. Approximately 65% complete drawings including those addressing construction phasing

c. Detailed cost estimate developed to approximately 65% completion

d. Redlined marked up specifications and corresponding submittal register

e. Annotated concept review comments

f. Completed permit applications (if an interim submittal was not required, the completed permit applications are required 60 days prior to the final submittal).

4.1.7 Pre-Final Design (95% Design Submission)

This submittal represents a rough draft of the 100% complete design with the exception of the incorporation of any review comments resulting from the review of the submittal.

The Pre-Final Design shall consist of:

a. Design Analysis with all items l00% complete. It shall include all backup material previously submitted and revised, as necessary; all design calculations; all explanatory material giving the design rationale for any design decisions which would not be obvious to an engineer reviewing the final drawings and specifications; and any information that will assist in administering the construction contract.

b. 100% complete drawings including those addressing project construction phasing

c. Final draft edited specifications and corresponding submittal register

d. Detailed 100% complete cost estimate

e. Annotated Interim review comments

f. All supporting documentation required for permit application approvals.

4.1.8 Final Construction Documents (100% Design Submission)

This submittal represents a complete design (design analysis, specifications, and drawings) including annotated design submittal review comments that answer and/or incorporate review comments resulting from the review of the Pre-Final Design submittal.

4.1.9 Review Comments and Compliance

All review comments either made during the Design Review Meeting or via the mutually agreed-upon design review platform during the review period require a response from the AE. In general, corrective action and revisions to the documents contained in the submission will be incorporated in the next phase of the project development. In some instances, the comments may require revision and re-submittal of a particular aspect of the submission (e.g., cost estimate, reports, design analysis, survey mapping, etc.). Prior to the review meeting the AE shall respond to all comments with an explanation for non-compliance via the design review platform.

The AE shall adhere to the following design review process:

a. The AE shall provide initial responses to comments via the design review platform no later than two (2) calendar days before the conclusion of the design review period. However, responses shall be inserted in the design review platform prior to the schedule design review meeting for that submittal.

b. Next design submission will not be accepted unless an initial response has been entered in the design review platform to all items from the previous design review. Meeting discussions will generally focus on comments that the AE has not concurred or viewed as such and clarifications of comments and responses.

c. For design review meeting purposes, items that have not had an initial evaluation entered into the design review platform will be considered the same as non-concur items, requiring discussion by the group.

d. Design review meetings are scheduled for a two (2) day period.

e. A Memorandum for the Record (MFR) shall be distributed to the project team within five (5) calendar days of a meeting’s conclusion. At a minimum, the MFR shall address:

Comments not included in the design review platform

Clarifications

Summary of discussions pertinent to the AE’s work

Direction received

Attendees list

Action items, if any, and to whom they were assigned.

4.1.10 Design Submission Requirements

This section will be determined at the project level, based on actual projects; the following table is an outline.

Table 2. Design Submissions

Design Submission Stage Timeline from Notice to Proceed

(NTP)

Description

Final Concept Design Submission ( 35%)

42 calendar days Within 42 calendar days following the issuance of the NTP, the Contractor shall deliver the Final Concept Design Submission, representing 35% completion of the design phase. This submission shall encompass foundational design elements that align with project objectives at a high level of fidelity.

Design Development Submission (65%)

116 calendar days At this stage, occurring 116 calendar days post-NTP, the Design Development Submission should reflect 65% completion of the design. It is imperative that substantial progress is evident, including refined design details and adherence to previously established guidelines.

Pre-Final Construction Documents Submission (95%)

190 calendar days The Pre-Final Construction Documents Submission is due 190 calendar days from NTP; it shall include a near-complete representation of the project's design. This submission shall include thoroughly edited specifications, drawings, and calculations, incorporate all prior review comments unless justified otherwise in writing.

Final Construction Documents Submission (100%)

219 calendar days Delivered within 219 calendar days from NTP, this submission shall signify the culmination of the design phase. The Final Construction Documents Submission shall integrate all preceding review comments or provide written justifications for any exclusions, ensuring the project is prepared for execution with comprehensive precision.

4.1.11 Design Reviews

The Contractor shall submit design deliverables for Government review and approval. The Government will evaluate these submissions to ensure compliance with contract requirements, but the Contractor shall retain full responsibility for the design and construction of the project as specified in the contract.

The Contractor shall:

a. Incorporate a 21-calendar day design review period for design submittals to CBP. No design submittals shall be submitted during the week of Thanksgiving. No design submittals shall be submitted the weeks between Christmas and the New Year.

b. Ensure final design deliverables are comprehensive, detailed, and endorsed by certified practitioners, meeting all applicable standards and regulations. These deliverables will serve as the framework for executing the project.

c. Endure all interior spaces adhere to the overarching design guidelines provided by the Government, ensuring consistency and alignment with project goals and functional objectives.

d. Ensure the facility and its components are constructed to meet current Federal security and operational standards. This includes compliance with relevant protocols such as Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), and other applicable guidelines. The Contractor may propose equivalent systems that meet or exceed the specified technical requirements.

e. Ensure cameras and other hardware associated with the Centralized Area Video Surveillance System (CAVSS) are submitted for government approval and purchased no earlier than nine (9) months prior to installation. All devices shall be listed on the current CAVSS Approved Device List at the time of purchase. The Contractor shall request current version from the COR prior to submittal. Approved device lists are updated monthly. Specific devices listed prior to award may no longer be approved nine months prior to installation.

f. Ensure work under this contract encompasses all necessary site improvements, including but not limited to parking facilities, perimeter security fencing, site lighting, and appropriate signage. These enhancements must be designed to optimize functionality, safety, and accessibility within the project scope.

g. Adapt the scope of work to the specific needs of each project under this requirement. Flexibility in addressing design and construction requirements will be essential, ensuring that projects align with the Government’s evolving objectives and priorities.

h. Demonstrate a commitment to quality, timely delivery, and adherence to established processes throughout the execution of the contract

i. Ensure collaboration with Government stakeholders and the Government’s Construction Manager as Advisor are prioritized to address any challenges and ensure successful project outcomes.

4.2 Contractor Personnel

The Contractor shall employ a sufficient number of qualified personnel to adequately oversee all work under this contract. When work is being performed, the assigned superintendent or an appointed alternate employee shall be available at any work site within sixty (60) minutes of notification. All key management staff shall be fluent in English.

The Contractor shall submit a list of qualified personnel for Government approval at contract award. In the event of a personnel change, the Contractor shall submit a revised listing of qualified personnel for Government approval.

4.2.1 Contract Manager (CM)

The Contract Manager shall be responsible for the overall performance of all projects issued to the Contractor. The name of this person and at least one alternate who shall act on behalf of the CM when absent shall be designated in writing and submitted to the COR for approval. The CM will receive each RFP from the CO.

Experience and Qualifications:

a. A minimum of fifteen (15) years of documented applicable construction experience

b. At least five (5) years’ experience managing projects for DHS.

Knowledge and Skills:

a. Strong attention to detail and communication skills are essential.

4.2.2 Project Manager (PM)

The Contractor shall provide a PM for each project issued under this contract. The PM shall be responsible for overseeing all aspects of project execution, including planning, budgeting, and scheduling; ensuring compliance with contract requirements and regulatory standards; maintaining regular communication with the CO and stakeholders; submitting detailed project reports, including updates on timelines, budget adherence, and risks; and coordinating site inspections, status meetings, and subcontractor activities. If required, the PM may act as a liaison between the COR and individual project teams.

The PM shall have decision-making, obligation, negotiation, and signature authority pursuant to this contract. The PM shall notify the CO of any projected absence over two (2) days and designate a qualified replacement. The Contractor shall increase the number of PMs as necessary to ensure adequate management for all active projects.

The CO reserves the right to review the qualifications and performance of the PM at any time.

Inadequate performance may result in the replacement of the PM with Government-approved personnel.

Experience and Qualifications:

a. A minimum of twelve (12) years of documented experience in the construction industry.

b. At least 6 years of experience managing projects similar in size, scope, and complexity.

c. Proven track record of successfully leading diverse teams and delivering projects on time and within budget.

d. Relevant certifications such as PMP (Project Management Professional) or equivalent are highly preferred.

e. Ability to adapt to dynamic project environments and handle multiple tasks simultaneously.

f. Demonstrate flexibility to adapt to evolving project demands while maintaining high-quality standards.

Knowledge and Skills:

a. Comprehensive understanding of construction methodologies, materials, and techniques.

b. Familiarity with OSHA standards, safety protocols, and hazard identification.

c. Proficiency in interpreting construction drawings, specifications, and critical path schedules.

d. Advanced knowledge of project management software and tools.

e. Strong leadership and communication skills to manage teams and liaise effectively with stakeholders.

f. Ability to analyze project risks and implement mitigation strategies.

g. Exceptional organizational skills to coordinate subcontractors, material suppliers, and project schedules.

h. Competence in reporting and documentation to create accurate project progress reports.

4.2.3 Project Superintendent (PS)

The PS shall provide on-site supervision visiting each active project site daily, submit detailed Construction Progress Reports for each project, schedule and coordinate subcontractors and material suppliers; and attend all status meetings, site visits and pre-final/final inspections. If for any reason the site becomes inactive, the PS shall visit the site at regular intervals to ensure site security and safety of the general public. The Contractor shall increase the number of PSs as necessary to ensure adequate daily supervision for all active projects. Subcontractors shall not perform the duties of the PS.

The CO may request proof of the superintendent's qualifications at any point in the project if the performance of the PS is in question. The alternate superintendent who shall act on behalf of the PS when absent must meet the same qualifications as the primary superintendent. For projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager the superintendent shall have qualifications IAW that section.

Experience and Qualifications:

a. A minimum of ten (10) years’ experience in construction.

b. At least 5 years’ experience as a construction project superintendent on projects of similar size and complexity.

Knowledge and Skills:

a. Be familiar with OSHA requirements, hazard identification, and safety compliance.

b. Ability to interpret critical path schedule and construction drawings.

4.2.4 Construction Quality Control Manager (QCM) and Site Quality Manager

The QCM and Site Quality Manager shall be proactive, work collaboratively with project teams, and uphold industry standards for safety and quality in construction projects.

4.2.4.1 Construction Quality Control Manager (QCM)

The QCM shall oversee quality control, execute the quality control (QC) Plan and ensure project compliance with the established QC Plan. Their primary responsibility shall be to execute and maintain strict quality standards throughout the project lifecycle. The QCM shall also visit active project sites and verify that the materials and workmanship are IAW approved construction drawings, material submittals and technical specifications; prepare and coordinate material submittal sheets and shop drawing submittals; prepare QC reports: schedule and coordinate testing procedures and attend all status meetings, site visits and pre-final/final inspections.

The QCM shall have complete authority to take any action necessary to ensure compliance with the contract requirements. The QCM shall be someone other than the CM or PS. The name of the QCM and alternate(s), who shall act on behalf of the QCM when absent, shall be designated in writing and submitted to the CO for approval at contract award.

Experience and Qualifications:

a. A bachelor’s degree in construction management, engineering, or a related field is preferred.

b. A minimum of 5–10 years of experience in quality control roles within the construction industry.

c. A minimum of five (5) years of relevant construction quality control experience.

d. Industry-recognized certifications such as Certified Quality Manager (CQM) or ISO 9001 Lead Auditor are desirable.

e. Completed a course in Construction Quality Management for Contractors.

Knowledge and Skills:

a. Proficient in interpreting construction drawings, critical path schedules, and QC documentation.

b. Strong attention to detail and communication skills are essential.

c. Familiarity with OSHA standards, hazard identification practices, and relevant safety compliance.

4.2.4.2 Site Quality Manager

The Site Quality Manager shall ensure on-site adherence to quality benchmarks and standards and shall supervise construction quality and identify areas of improvement.

Experience and Qualifications:

a. Degree or equivalent training in construction technology, quality management, or related fields.

b. A minimum of 7–10 years of site-specific quality management, including major projects of similar scope and complexity.

c. Preferred certifications include Construction Quality Technician (CQT) or Certified Construction Manager (CCM).

Knowledge and Skills:

d. Expertise in on-site problem-solving, conducting quality audits, and implementing corrective measures.

e. Ability to review material specifications, coordinate with subcontractors, and ensure compliance with project requirements.

4.2.4.3 Safety Manager (SM)

The SM shall ensure full compliance with all safety requirements on all active projects. Safety managers play a crucial role in ensuring workplace safety by implementing, monitoring, and improving safety standards and procedures. Their responsibilities span hazard identification, compliance management, and the promotion of a safety-oriented culture. The SM cannot be the PS.

Experience and Qualifications:

a. A bachelor’s degree in occupational health and safety, environmental science, engineering, or a related field is often required.

b. A minimum of 5–10 years of experience in construction, manufacturing, or another field with significant safety risks.

c. Industry-recognized certifications, such as Certified Safety Professional (CSP), Occupational Health and Safety Technician (OHST), or Construction Health and Safety Technician (CHST), are highly valued.

d. Completion of specialized training courses in areas like First Aid, OSHA Requirements, hazard identification, and emergency response preparedness.

Knowledge and Skills:

a. Previous roles in safety compliance, quality management, or project supervision provide a strong foundation for this position.

b. Familiarity with safety regulations tailored to specific industries, such as construction or healthcare.

4.2.4.4 Environmental Compliance Manager

The Environmental Compliance Manager shall ensure all projects comply with federal, state, and local environmental laws and regulations. Develop and implement project-specific environmental management plans. Conduct impact assessments and obtain required permits prior to project initiation.

Monitor operations to ensure ongoing compliance and address deficiencies as needed. Advise project staff on waste management, pollution prevention, and hazardous materials reduction. Conduct audits, maintain documentation, and submit required reports in accordance with regulatory deadlines. Deliver training on environmental policies and emergency response procedures. Serve as primary contact for regulatory inspections and incident response. Update programs like laws or operational needs change, supporting continuous improvement and sustainability.

Experience and Qualifications:

a. Bachelor’s degree in occupational health and safety, environmental science, engineering, or a related field is required.

b. Advanced degrees or continuing education in environmental management or regulatory affairs are highly desirable.

c. 5–10 years of hands-on experience in construction, manufacturing, energy, or other industries with substantial environmental compliance needs.

d. Relevant certifications such as Certified Hazardous Materials Manager (CHMM), Registered Environmental Manager (REM), or similar credentials are highly valued and may be required for some projects.

e. Familiarity with regulatory frameworks such as RCRA, CWA, CAA, and OSHA are essential.

Knowledge and Skills:

a. Proven ability to develop, implement, and monitor environmental management systems.

b. Experience conducting environmental impact assessments and navigating complex permitting processes.

c. Engagement with regulatory bodies, facilitating audits or inspections, and responding to incidents or violations.

4.2.4.5 Cost Estimator

Cost Estimator shall be responsible for preparing detailed cost analyses and estimates for projects, evaluating materials, labor, and time requirements. Collaborates with project managers and engineers to assess project specifications and ensure cost efficiency, accuracy, and compliance with contract requirements.

Experience and Qualifications:

a. Bachelor’s degree in environmental science, Engineering, Construction Management, or a related discipline is typically required.

b. Advanced degrees (e.g., Master’s, PhD) are highly valued and may be preferred for certain roles.

c. Relevant professional certifications such as Certified Hazardous Materials Manager (CHMM), Registered Environmental Manager (REM), or similar credentials are highly valued and may be required for some projects.

d. 5–10 years of hands-on experience in construction, manufacturing, energy, or other industries with substantial environmental compliance needs.

Knowledge and Skills:

a. Familiarity with regulatory frameworks such as RCRA, CWA, CAA, and OSHA are essential.

b. Ability to break down complex regulations and develop actionable compliance strategies.

c. Proficiency in relevant software applications for data analysis, cost estimation, and project management.

d. Preparing detailed cost analyses and estimates for projects as a Cost Estimator, evaluating materials, labor, and time requirements.

4.2.4.6 Security Manager

Security Manger shall be responsible for conducting environmental impact assessments and navigate permitting processes. Engage with regulatory bodies, facilitate audits, inspections, and respond to incidents or violations. Develop and implement compliance strategies for complex regulations. Ensure discipline and security at the project site, preventing unlawful or disorderly conduct. Comply with requirements regarding the assignment and substitution of Key Personnel, including notification and approval procedures. Ensure all personnel are medically fit and meet security standards as determined by the Government. Deliver specified contract and project deliverables according to agreed schedules, with potential modifications by the Government as necessary. Manage access to SUBU (Sensitive, Unclassified, or Business Unit) areas is tightly controlled.

Please Note: Only contractor or subcontractor staff who are authorized by the COR and have completed necessary screenings may enter. The Contractor must provide the COR with a list of proposed personnel, justifying their access and noting any sensitive positions. The Government may deny or revoke access at any time if security or fitness concerns arise.

All approved personnel must follow safety, confidentiality, and emergency protocols. The Contractor is responsible for issuing and tracking access credentials, and any proposed changes in personnel must be communicated to the COR at least fifteen days in advance. Unauthorized individuals are not allowed in SUBU areas without explicit written approval. These measures help protect sensitive assets and ensure only qualified, vetted individuals are allowed in SUBU environments, supporting project security and success.

Experience and Qualifications:

a. Bachelor’s degree in security management, criminal justice, construction management, risk management, Business Administration, Master’s degree in a relevant discipline high-profile or complex projects.

b. Certified Protection Professional (CPP) from ASIS International

c. Physical Security Professional (PSP) or Certified Security Project Manager (CSPM)

d. Certification in Occupational Health and Safety (e.g., OSHA 30-Hour, NEBOSH)

Knowledge and Skills:

a. Minimum of 5–7 years of progressive experience in security management, preferably within the construction, infrastructure, or critical facilities sector.

b. Demonstrated expertise in conducting environmental impact assessments, navigating permitting processes, and collaborating with regulatory bodies.

c. Experience in developing and implementing compliance strategies, leading security audits and inspections, and responding effectively to security incidents or violations.

d. Proven record managing multidisciplinary teams, coordinating access to sensitive areas, and enforcing discipline and security protocols at dynamic project sites.

4.2.5 Removal of Personnel

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or among those at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project. The CO may require, in writing, that the Contractor remove from work any employee that the CO deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the CO to be contrary to the Government's interests.

The Contractor shall agree that a partial basis for award of this contract is the Key Personnel proposed.

Accordingly, the Contractor agrees to assign to this contract those key people whose resumes were submitted with the proposal to occupy these positions.

During the entire performance period of this contract, the Contractor shall make no substitutions of Key Personnel unless the substitution is necessitated by illness, death, or termination of employment. In the case of the substitution of Key Personnel, all proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The COR shall be notified in writing of any proposed substitution at least fifteen (15) days in advance of the proposed substitution. Such notification shall include: (1) an explanation of the circumstances necessitating the substitution; (2) a complete resume of the proposed substitute; and (3) any other information requested by the COR to enable him/her to judge whether the Contractor maintains the same high quality of personnel that provided the partial basis for award. Under no circumstances shall any substitutions of Key Personnel be made without the prior approval of the COR of each project.

CBP reserves the right to deny initial access/performance and to remove previously approved contractor personnel for security reasons at any time. When denial/removal is for security reasons, CBP may do so without providing the rationale to the Contractor.

CBP shall not be responsible for any delay to the project due to Contractor or Sub-Contractor employee removal. Replacement of Contractor or Sub-Contractor personnel shall be conducted at no additional cost to the Government. The Contractor shall ensure that all contractor employees and subcontractor employees are medically fit for performance of their contracted duties.

The COR, in consultation with the Contractor, shall identify which of these positions are to be considered sensitive. The Contractor, in consultation with the COR, shall then determine whether any subcontractors or Key Personnel which the Contractor contemplates using for the performance of the contract are known to have commitments or orientation which may constitute a potential security hazard for the Government, and shall take such steps as the COR may consider necessary to eliminate or minimize such security hazards. The Contractor shall not assign an employee to any given position or permit an employee of any subcontractor, regardless of citizenship, to occupy any position as has been determined by the COR to be a sensitive position, without the consent of the COR.

5 DELIVERABLES, MILESTONES AND DELIVERY SCHEDULE

5.1 Deliverables

This SOW establishes the overarching, standard contract-wide deliverables required under this contract. The project specific deliverables, milestones, delivery schedules, and performance standards will be defined in the individual project SOWs to ensure smooth progress and completion of each project within the stipulated timelines; and will be finalized during the kick-off meeting. Deliverables may include technical reports, site-specific plans, data submittals, or other requirements unique to each project. The list of deliverables in Attachment B represents potential deliverables that may be required under the individual projects issued under this SOW. This list is provided for illustrative purposes only and does not imply that all listed deliverables will be required for every project. The specific deliverables, formats, due dates, delivery schedules, quality standards, and approval processes will be identified in each project SOW based on the scope and complexity of work. However, the Government reserves the right to modify or waive requirements at the project level as needed.

The list of standard contract-wide deliverables below, including due dates, will be finalized at the kick-off meeting when projects are assigned. The Contractor shall provide the deliverables within the agreed-upon periods and format.

Table 3. Deliverables, Milestones, and Delivery Schedule

SOW Sec on Deliverable

No.

Deliverable Due Date Format Deliver To

9.1 Kickoff Meeting

9.1a Kick-off meeting briefing 3 business days before kick-off meeting

MS

PowerPoint CO and COR

9.2 Pre-Construction

Conference 9.2a

Pre-construction conference briefing

10 business days after the contract award

TBD CO and COR

9.3 Meetings, Agendas, Attendance and Correspondence

9.3a Meeting agenda, minutes and attendees

Draft minutes - 2 business days after meeting Final minutes – 7 business days after meeting

MS Word CO and COR

9.10 Quality Control

Plan 9.10a

Quality control and quality assurance plans 20 business days MS Word CO and COR

9.11 Quality Assurance

and Quality Control

9.11a Quality inspection system 20 business days after contract award MS Word CO and COR

SOW Sec on Deliverable

No.

Deliverable Due Date Format Deliver To

9.11 Quality Assurance

and Quality Control

9.11b Quality weekly inspection report

NLT 2 business days after the conclusion of the period MS Word CO and COR

9.12 Quality Assurance

Plan – Government Inspection

9.12a Quality assurance reporting plan Monthly with invoices MS Word CO and COR

9.13 Weekly Status

Report 9.13a

Weekly status report (WSR)

Every Monday MS Word CO and COR

9.14 Monthly Status

Report 9.14a

Monthly status report (MSR)

10th of each month TBD CO and COR

5.2 Acceptance Criteria

The Contractor shall meet all CBP requirements for deliverables to be acceptable; all deliverables shall:

a. Aligned with CBP requirements

b. Be professionally formatted IAW deliverable requirements

c. Be submitted timely to ensure project alignment and transparency

d. Incorporate approved revisions

e. Communicate delays promptly to the COR and PM to maintain progress.

The Contractor shall employ its commercial quality control program/procedures to identify, prevent, and ensure non-recurrence of defective services.