OEV26005877 - Vendor Assessment Form.pdf
PDF 186 KB Posted
- Attached to
- MPA 204 OE Printing Services, Offset and Digital
- Solicitation number
- OEV26005877
- Issued by
- Providence County, Rhode Island
About this file
This is a Vendor Assessment Form for solicitation OEV26005877, issued by the State of Rhode Island for Master Price Agreement (MPA) 204 Printing Services covering both offset and digital printing capabilities. The solicitation seeks to establish a qualified vendor list to serve state agencies, quasi-public organizations, Rhode Island municipalities, and school districts. Vendors may apply for either offset printing, digital printing, or both services. The initial contract period runs from August 29, 2025, through December 31, 2025, with potential renewal options for two additional 12-month periods. Proposals must be submitted by September 26, 2025, at 11:00 AM EST through the Ocean State Procures eProcurement system.
The evaluation process operates on a pass/fail basis, with vendors required to submit comprehensive documentation demonstrating their capabilities across various printing project dimensions, including different sizes, materials, and finishes. Vendors must provide detailed responses addressing staffing and facilities, company qualifications and history, specific service offerings, equipment lists with samples of current work, management personnel qualifications with resumes, and client references from the past twelve months. All printing work must be performed by the vendor at its own facilities; proposals from jobbers or brokers are not considered. A mandatory 1% contract administrative fee applies to vendors' annual spending. The State reserves the right to award contracts to one or multiple vendors based on price, expertise, and availability, with MBE participation requirements mandating inclusion of at least one MBE/WBE/VBE certified vendor in the quote process for each project.
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Text version
Solicitation: OEV26005877
Title: MPA 204 Printing Services, Offset and Digital
Instructions: Please complete and upload the following form to the attachment section of your bid submission. Upload any additional documentation as required. For further information review the Agency Solicitation Specification form under Section C: Proposal.
Vendor Name:
Requirement Response
1. Staffing/Facilities: Provide the number, size, and location of distribution facilities and/or warehouses. Provide the number and location of support centers, if applicable. Describe your company’s customer service department staffing hours, hours of operation and other relevant details.
Please upload separate attachment.
2. Qualifications: Provide background, including the number of years the company has been in existence. The number of years the company has been involved with printing services. The principals of vendor’s history and experience. Provide a listing of vendor’ office locations.
Please upload separate attachment.
3. Experience: Clearly indicate type of service your company is applying for: Offset Printing, Digital printing, or both.
4. Experience: Provide equipment list and copies of various types of publication for review. Publications must be current and printed by the vendor submitting a proposal. Provide a list of names, including title or position and project duties, for each person who will have a management or supervisor position on State printing projects, if any. For everyone, include a resume or summary of qualifications and experience that demonstrates the person’s knowledge and understanding of the types of service to be performed. All offset and digital printing tasks must be performed by the vendor at its own facilities. Bids from jobbers or brokers shall not be considered
Please upload separate attachment.
5. References: Submit a list of references, preferably references who retained the Vendor for similar work within the last twelve (12) months.
References must include name, contact, email address, phone number, and description of the work performed.
Please upload a separate attachment
Signature: Name:
Date of Signature:
Vendor Assessment Form
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