October_2024_Price_Schedule.xlsx

XLSX spreadsheet 21 KB Posted Mar 29, 2024

Attached to: Fall screening board meeting
Solicitation number: 2000015624
Issued by: Ramsey County, St. Paul City, Minnesota

About this file

Written by GovTribe AI · Apr 4, 2024

The document provided is a Price Schedule for a state and local contract opportunity related to a Fall Screening Board meeting hosted by the Minnesota Department of Transportation (MnDOT). The meeting will take place from October 22-24, 2024 and will require lodging, catering, meeting space, and audio-visual services for up to 40 attendees. The contract will be awarded to a vendor who can provide the requested services, including shuttle transportation if necessary, at the specified prices. The contract will be awarded after July 1, 2024 or when funding becomes available, and will involve the jurisdictions of Ramsey County and the City of St. Paul.

The Price Schedule outlines the detailed pricing for various meeting room configurations, catering options, and lodging requirements. The contractor must provide a cancellation policy for the conference and lodging services. All charges must be listed on the provided spreadsheet, and the state will not pay for any services not included. The contractor agrees that it will not seek any additional costs or fees beyond those listed in the Price Schedule.

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Other files

File	Type	Posted
Fall_Screening_Board_Event_doc1.pdf	PDF	Mar 29, 2024
Fall_screening_board_declaration_Doc2.pdf	PDF	Mar 29, 2024
Fall_Screening_board_sample_Doc3.pdf	PDF	Mar 29, 2024
Fall_screening_board_meeting.pdf	PDF	Mar 29, 2024

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Sheet1

		Name of the Conference:	MnDOT Fall Screening Board
		Date(s) of the Conference:	October 22-24, 2024
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:	October 22, 2024 for first group of attendees
	Check-out Date:	October 23, 2024
	Check-in Date:	October 23, 2024 for second group of attendees
	Check-out Date:	October 24, 2024

Single Occupancy
	Number of Rooms	up to 40 on each night	Dates

(check the date(s) being bid)

	PRICE
Room Charge (per room/night)		(preferred)
Tax (per room/night)		(alternate)
Total Cost (per room/night)	$0.00

Double Occupancy
	Number of Rooms
		PRICE
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)	$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING
	Number of spots/day available
	Price per day per car

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables					$0.00
2	Chairs					$0.00
4	Electrical Access					$0.00
5	Wi-Fi Access					$0.00
6	Room Charge					$0.00
7	Surcharge					$0.00
8	Taxes					$0.00
					TOTAL	$0.00

General Session Room			Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage		0				$0.00
2	Standing Podium		0				$0.00
3	Risers for Podium		0				$0.00
4	Tables and Chairs for Attendees		40				$0.00
5	Instructor Table		0				$0.00
6	LCD Projector with Wireless Presenter		0				$0.00
7	Large Screen		yes				ERROR:#VALUE!
8	Microphone (with Table Stand)		0				$0.00
9	Microphone (with Floor Stand)		0				$0.00
10	Microphone (Handheld)		0				$0.00
11	Microphone (Lavalier)		0				$0.00
12	Mixer System		0				$0.00
13	Sound Equipment		0				$0.00
14	Easel for Signage		0				$0.00
15	Electrical Access		yes				ERROR:#VALUE!
16	Wi-Fi Access		yes				ERROR:#VALUE!
17	Room Charge						$0.00
18	Surcharge						$0.00
19	Taxes						$0.00
						TOTAL	ERROR:#VALUE!
	The General Session Room MAY or MAY NOT be used towards the total of Breakout Session Room(s) needed.
		If allowed, the General Session Room will count for:				# of Breakout Session Rooms

Networking/Hospitality Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
	Need room with attached specifications	Needed from October 22-October 24
1	Standing Podium					$0.00
2	Instructor Table					$0.00
3	Rear Table for Handouts					$0.00
4	Tables and Chairs for Attendees					$0.00
5	LCD Projector with Wireless Presenter					$0.00
6	Large Screen					$0.00
7	Flipchart Stand					$0.00
8	Microphone (with Table Stand)					$0.00
9	Microphone (with Floor Stand)					$0.00
10	Microphone (Handheld)					$0.00
11	Microphone (Lavalier)					$0.00
12	Mixer System					$0.00
13	Sound Equipment					$0.00
14	Easel for Signage					$0.00
15	Electrical Access					$0.00
16	Wi-Fi Access					$0.00
17	Room Charge					$0.00
18	Surcharge					$0.00
19	Taxes					$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)					$0.00
2	Chairs (per Table)					$0.00
3	Linens for Tables					$0.00
4	Piping and Draping					$0.00
5	Electrical Access					$0.00
6	Wi-Fi Access					$0.00
7	Room Charge					$0.00
8	Surcharge					$0.00
9	Taxes					$0.00
					TOTAL	$0.00

CATERING
Breakfast			Afternoon Break
Number of Attendees	40		Number of Attendees	40
Number of Days	2		Number of Days	2
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Morning Break		Dinner
Number of Attendees		Number of Attendees	40
Number of Days		Number of Days	2
	Per Person			Per Person
Food		Food
Gratuity		Gratuity
Tax		Tax
Total	$0.00	Total		$0.00

Lunch			All-Day Beverage Service
Number of Attendees	40		Number of Attendees
Number of Days	2		Number of Days
		Per Person		Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total	$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Apr 4, 2024.