OCSA Coin Contract Performance Work Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

The Office of the Chief of Staff Army (OCSA) Commander’s Coins (As of 12 June 2025) General Information

1. GENERAL: This is a non-personal requirement to procure customized coins for the Army Senior Leaders to acknowledge exceptional service performed by Soldiers and staff. The items are awarded to Department of the Army (DA) staff during official travel by the Army Senior Leaders as an integral part of morale support for Army personnel.

1.1 Description of the requirement: The contractor shall produce, customize, and deliver coins to OCSA as defined in this Performance Work Statement.

1.2 Background: The Chief of Staff Army, Vice Chief of Staff Army, Sergeant Major of the Army, and the Director of the Army Staff recognize Soldiers and DA civilians for exceptional performance and excellence in accomplishments by awarding customized gifts, plagues, and mementos. These items must be sustained in reasonable stock to accommodate the official travel schedules of the Army Senior Leaders. This form of recognition improves the morale and welfare of the Army. The benefit of acquiring a single source for procurement is to ensure quality gift supplies which satisfy the individual specifications of the Army Senior Leaders.

1.2.1 Delivery: will be specified at each call order.

1.3 Scope: This contract proposal is to procure custom-designed coins for the following Army Senior Leaders.

Chief of Staff, Army Vice Chief of Staff Army Sergeant Major of the Army Director of the Army Staff

1.4 Period of Performance: Base year plus four option years, 15 Sep 2025 through 14 Sep 2030.

15 Sep 2025 - 14 Sep 2026 = Base year 15 Sep 2026 - 14 Sep 2027 = Option year one 15 Sep 2027 - 14 Sep 2028 = Option year two 15 Sep 2028 - 14 Sep 2029 = Option year three 15 Sep 2029 - 14 Sep 2030 = Option year four

1.5 General Information

1.5.1 Quality Control: The contract proposal is to produce, procure, and deliver customized gifts and mementos to the offices in the Office of the Chief of Staff Army. When a new call is placed a sample coin of the design shall be obtained, and approved, by the Contracting Officer Representative (COR) prior to the initial production order of the newly designed coin. The sample coin must be sent to the COR upon request within 10 days of the call being received and will be at no additional cost to the Government.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: Contractor is not required to perform services during the following holidays.

Juneteenth

1.5.4 Hours of Operation: The contractor is responsible for conducting business during its normal hours of operations; at a minimum 0600 and 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5 Delivery: Deliveries will be made to the Pentagon Remote Delivery Facility.

1.5.6 Security Requirements: There is no security requirement needed by the Contractor to perform work under this contract.

1.5.6.1 PHYSICAL Security: There is no government equipment, information and property required for use by The Contractor to perform work under this contract. Safeguard and physical security of government equipment and materials is not applicable.

1.5.7 Special Qualifications: Minting, die casting, and engraving functions must be performed in CONUS/OCONUS. Materials used for the products must comply with The Berry Amendment, giving preference in procurement of domestically produced and manufactured specialty metals.

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Blanket Purchase Agreement (BPA) Requirement

The Ordering Period for this BPA will be for 5 years period from the date of established agreement. The agreement will have a Not to Exceed (NTE) price of $795,000.00 and a maximum dollar amount of $5,000.00 for each individual Call. The Government will make payment using a Government Purchase Card, and each agreement holder will submit a summary invoice per Call. The Government will solicit each Call, to all offerors holding an Agreement. The Government shall provide fair opportunities to each offeror. The Government will award using trade off . The Government will evaluate the following factors submitted, in this order: technical, price and past performance, with technical being more important than price and past performance, combined. The Contracting Officer and the Ordering Officer are authorized to issue a Call under this BPA.

The Contractor shall provide all management, plant, supervision, labor, equipment and materials necessary to accomplish each Call.

1.5.10 Calls issued under this Master BPA will be Firm Fixed Price (FFP)

1.5.11 BPA Clauses: Both parties to this BPA (i.e. Government and Contractor) shall agree upon the clauses set forth in the BPA Master Agreement Award and applied to each individual Call.

1.5.12 NVOICES AND PAYMENT: Invoices: The Contractor shall submit itemized invoices to the Ordering Officer no later than 15 days after the completion of the total contract activity. The invoice shall accurately reflect work completed. Wide Area Workflow (WAWF) is not required on this BPA. The Government will pay all invoices with a Government Purchase Credit Card, unless otherwise directed by the Contracting Officer or Ordering Officer. Each invoice at a minimum shall contain the following information:

Contractor name and address, exactly as it appears on the contract BPA Master Number Call Order number Date of invoice submission Invoice number Invoice total

1.5.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2 DEFINITIONS & ACRONYMS

PART 3 SPECIFIC TASKS

2. COIN DESCRIPTIONS

2.1 Chief of Staff Army

2.1.1 Chief of Staff Army Custom Designed Coin

· Circular shape

· 2 1/4“Diameter

· Nickel Silver

· Eight-gauge, standard antique, and color enamel.

· Colors: Matte black and PMS 123 yellow

· Obverse displays the four stars horizontally centered.

· Obverse inscription reads:

· Top: “41ST CHIEF OF STAFF OF THE US ARMY”

· Bottom: “GENERAL RANDY A. GEORGE”

· Center: Four stars horizontally centered.

· Reverse displays the PMS 123 yellow U.S Army Star Logo centered.

· Reverse inscription reads:

· Top: “THIS WE’LL DEFEND”

· Bottom: “EST. 1775”

· Center: Army Star Logo

· Outer edge marking starting at 12 O’clock position: WARFIGHTING • DELIVERING READY COMBAT FORMATIONS • CONTINUOUS TRANSFORMATION • STREGTHENING THE ARMY PROFESSION •

· Coins individually packaged in 2 ½” X 3” light duty poly bags.

· All workmanship to include art/design, dies, striking of coins and epoxy filling “Made in America.”

2.1.2 Chief of Staff Army Generic Coin

· Circular shape

· 1 3/4“Diameter

· Alloy 230 brass

· Seven gauge in circular shape with antique finish and lacquer protective coating

· Bronze metal (general color of the coin material)

· Obverse displays the CSA’s Flag

· Obverse border inscription reads:

· Top: “AWARDED BY THE”

· Bottom: “CHIEF OF STAFF U.S. ARMY”

· One bronze diamond separates both sides of the inscription.

· Reverse will be all bronze metal. No color epoxy fill

· Three color epoxy enamel fill on Reverse.

· Colors: Red PMS 187; Black, and White

· Reverse displays the emblem of the Department of the Army

· Reverse border inscription reads:

2.2 Vice Chief of Staff Army

2.2.1 Vice Chief of Staff Army Designed Coin

· Circular shape

· 2 ¼” Diameter

· Alloy 230 brass

· Centered Pentagon shape with five locations cut outs.

· Four color front and Two-color reverse

· Colors: Red 200; Blue 28l; Yellow 116; Black and White

· Obverse displays the VCSA’ Flag. Obverse background colors are red, white, and black.

· Obverse border inscription reads:

· Top: "PRESENTED BY THE 39TH"

· Bottom: "VICE CHIEF OF STAFF OF THE ARMY"

· Reverse displays the U.S. Army’s emblem star with inscription “James J. Mingus” in raised lettering below the star. Reverse background colors are black and yellow.

· Reverse border inscriptions are centered between 4 white stars bordering the coin on both left and right sides. The border inscriptions read:

· Top: "GENERAL JAMES J. MINGUS"

· Bottom: "BE ALL YOU CAN BE"

· Coins individually packaged in 2 ½ X 3” light duty poly bags.

· All workmanship to include art/design, dies, striking of coins and epoxy filling "Made in the USA."

2.2.2 Vice Chief of Staff Army Generic Coin

· Circular shape

· 1 3/4“Diameter

· Alloy 230 brass

· Seven gauge in flag shape with antique finish and lacquer protective coating

· Bronze metal (general color of the coin material)

· Obverse will be all bronze metal. No color epoxy fill

· Four color epoxy enamel fill on Reverse.

· Colors: Red PMS 187; Blue PMS 281, Black, and White

· Obverse displays the VCSA’s Flag

· Obverse border inscription reads:

· Top “PRESENTED BY THE”

· Bottom: “VICE CHIEF OF STAFF, U.S. ARMY”

· Four bronze stars separates both sides of the inscription.

o Bottom: “UNITED STATES OF AMERICA”

· Reverse displays the emblem of the Department of the Army

· Reverse border inscription reads:

· Top: “DEPARTMENT OF THE ARMY”

· Bottom: “UNITED STATES OF AMERICA”

· Coins individually packaged in 2 ½” X 3" light duty poly bags.

· All workmanship to include art/design, dies, striking of coins and epoxy filling "Made in the USA."

2.3 Sergeant Major of the Army

2.3.1 Sergeant Major of the Army Designed Coin

· 1 7/8” W X 2 3/8” L Shield shape

· Alloy 230 brass

· Seven gauge in shield shape with antique finish and lacquer protective coating

· Three color epoxy enamel fill on Obverse and six color epoxy enamel fill on Reverse.

· Colors: Red 200; Blue 28l; White; Black; Yellow 7404; Black and Green 350

· Obverse displays the SMA’s Flag

· Reverse displays the SMA Rank Insignia with the USA Flag as a background.

· Reverse border inscription reads:

· Left Side: "MICHAEL R. WEIMER"

· Right Side: "17TH SERGEANT MAJOR OF THE ARMY"

· Top: 4 Bronze stars

· Coins individually packaged in 2 ½” X 3" light duty poly bags.

· All workmanship to include art/design, dies, striking of coins and epoxy filling "Made in the USA."

2.3.2 Sergeant Major of the Army Generic Coin

· Circular shape

· 1 3/4“Diameter

· Alloy 230 brass

· Seven gauge in flag shape with antique finish and lacquer protective coating

· Obverse will be all bronze metal. No color epoxy fill

· Three color epoxy enamel fill on Obverse.

· Colors: Red 87; Black, Silver, and White

· Obverse displays the SMA’s Flag

· Obverse border inscription reads:

· Top “AWARDED BY THE”

· Bottom: “SERGEANT MAJOR OF THE ARMY”

· One bronze diamond separates both sides of the inscription.

· Reverse displays the emblem of the Department of the Army

· Reverse inscription reads:

· Coins individually packaged in 2 ½” X 3" light duty poly bags.

· All workmanship to include art/design, dies, striking of coins and epoxy filling "Made in the USA."

2.4 Director of the Army Staff

2.4.1 Director of the Army Staff Badge Coin

· 2” custom shape of Army Staff Badge

· Alloy 230 brass

· Seven gauge in shield shape with antique finish and lacquer protective coating

· Five color epoxy enamel fill on Obverse and Two-color epoxy enamel fill on Reverse.

· Colors: Red 200; Blue 281; Translucent Green 355; Black and Cool Gray 5

· Obverse has the shape of the Army Staff Badge

· Reverse displays:

· Top: Three Stars

· Centered: The DAS’s Flag

· Bottom inscription reads: “Director of Army Staff This We’ll Defend

· Coins individually packaged in 2 ½” X 3" light duty poly bags.

· All workmanship to include art/design, dies, striking of coins and epoxy filling "Made in the USA."

2.4.2 Director of the Army Staff Circular Coin

· Circular shape

· 1 3/4“Diameter

· Alloy 230 brass

· Seven gauge in flag shape with antique finish and lacquer protective coating

· Two color epoxy enamel fill on Obverse- and Four-color epoxy enamel fill on Reverse.

· Obverse display The Army Lieutenant General Flag

· Obverse inscription reads:

· Top: “AWARDED BY”

· Bottom: “THE DIRECTOR OF THE ARMY STAFF”

· Reverse displays the Seal of the United States over a single black star.

· Reverse inscription reads:

· Top “DEPARTMENT OF THE ARMY”

· Bottom: “Army Strong”

· Coins individually packaged in 2 ½” X 3" light duty poly bags.

· All workmanship to include art/design, dies, striking of coins and epoxy filling "Made in the USA."

o Bottom: “UNITED STATES OF AMERICA”

TECHNICAL EXHIBIT 1 ESTIMATED ORDERING DATA

Below is the estimated 5-year total order quantity for the requirements of this PWS based on historical data. The specific number of coins ordered may fluctuate among the individual coin types throughout the ordering period, but it is anticipated that the total 5-year order quantity will not exceed the total shown below.

Total:

106,000