OCES Activity Area Instructions to Offerors 0.pdf

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INSTRUCTIONS TO OFFERORS

RFP 26-42-001 – Oconee County Elementary School Activity Area Improvements Oconee County School District

SECTION 00102

1. Contractor's Qualifications: In order to be eligible to respond to this RFP, Contractors must submit a current, job specific AIA Qualification Statement A305 and a current financial statement (both less than 1 year old) to the Architect. AIA A305 may be sent to Architect electronically by sending an email to jrobinson@cfmm.net and copy switt@cfmm.net. Note: An AIA A305 document will be considered “Non-Responsive” if paragraph 3.4 and 3.5 are not complete with projects listed containing current contacts for Owners and Architects along with current telephone numbers.

AIA A305, paragraph 3.6 must be completed with information requested for key individuals of the Contractor’s organization, including proposed Superintendents and Project Managers with experience in K-12 construction.

The AIA A305 must show the Contractor’s ability to complete the Contract in a satisfactory manner on projects of similar scope and complexity. References from past clients and projects must be included and will be verified.

2. Major Subcontractors: Major subcontractors include Roofing and Sitework. The names of these major subcontractors must be submitted with the RFP. The company information including addresses and their current projects similar to the scope of this project must be submitted no later than 9:00 AM the next business day after the RFP closing date, be emailed to Alana Hogan at ahogan@oconeeschools.org; and copy Jeff Robinson at jrobinson@cfmm.net and Sidney Johnson at switt@cfmm.net. Subcontractors list must be submitted with original proposal, if any subcontractors change during the evaluation process, the final list must be submitted with the Best and Final Offer (BAFO). Offeror(s) may be required, at the discretion of the Owner, to furnish evidence satisfactory to the Owner that his proposed subcontractors have sufficient means and experience in the types of work called for to assure completion of the contract in a satisfactory manner. If the Offeror is awarded the contract, the subcontractors proposed shall be the subcontractors that will perform the work (unless prior approval is obtained from OCSD).

OCSD reserves the right to approve or reject subcontractors submitted by the offeror.

3. Introductory: This solicitation is a Request for Proposal (RFP) and is a “competitive sealed proposal” process made pursuant to O.C.G.A. § 36-91-21(c). The contract will be awarded to the responsible and responsive offeror whose proposal is determined in writing to be the most advantageous to Oconee County School District (OCSD), taking into account the factors set forth in this RFP. In order to be entitled for consideration, proposals must be made in accordance with the following instructions as scheduled in the Request for Proposal, at which time and place the proposals will be received. The Owner reserves the right to reject any or all proposals and to waive technicalities and informalities. See Request for Proposal Invitation for proposal due date and time for the location of proposal submittal. Failure to comply with all instructions may be cause for rejection of the proposal.

A. All proposals must be received by the date and time set in the Request for Proposal Invitation.

The proposals will then be opened and evaluated by a committee based on the evaluation factors discussed in the Proposal Documents. Offeror(s) should make their best effort to satisfy the requirements at their best price because a contract may be awarded based on the initial evaluation. If a contract is not awarded based on the initial evaluation, the committee may afford offerors an opportunity for discussions, negotiations and revisions of their proposals. If an offeror’s proposal is not evaluated as being within the competitive range, the offeror and its proposal will be excluded from further evaluation.

B. The committee will evaluate the quality and completeness of each response as it addresses each requirement of the RFP. All non-cost related areas of the response are evaluated during this phase. A list of areas being reviewed for this specific RFP, along with the associated point values is included in the Evaluation Plan below. The committee may in its sole discretion and in the course of the evaluation request presentation(s)/demonstration(s) with one or more selected offerors. Responses must satisfactorily meet other requirements before cost is evaluated.

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C. Responsible offerors who are within the “competitive range” and have submitted proposals that are considered to have a reasonable chance of being selected for contract award may be given an opportunity to participate in discussions, negotiations, and revisions related to their proposals. The evaluation committee will not disclose the contents of an offeror’s proposal to another offeror. At the conclusion of discussions, negotiations, and revisions, best and final offers (BAFOs) may be solicited from the responsible offerors.

D. The committee will select the proposal that is the most advantageous to OCSD based on the evaluation factors in the Proposal Documents. The selection will then be presented to the Oconee County School Board for its approval. If approved by the Board and other matters (insurance, bonds, etc.) are settled, a contract will be awarded.

4. The Owner of the proposed work is:

Oconee County School District 71 North Main Street Watkinsville, GA 30677

5. The title of the Work will be as indicated in the Request for Proposal Invitation.

6. Architects and Engineers: The Architect of record or his authorized representative, and the consulting engineer(s) whose seal(s) occur on the Construction Documents will administer the construction contract.

7. Submission of Proposals: Proposals will consist of a Cost Section and Non-Cost Section. The proposal cost form must be submitted separately from the rest of the response. One original of the proposal Cost Section must be submitted in a separate sealed envelope labeled with the following: Project Name and RFP Number, Company Name, and Cost Proposal. One original along with three (3) sets of all documents related to the Non-Cost Section must be submitted in a sealed envelope labeled with the following: Project Name and RFP Number, Company Name, and Non- Cost Proposal. All submissions must be delivered to the Oconee County School District, Attn: Fred Ricketson, at 71 North Main Street, Watkinsville, GA 30677. Proposals will not be accepted from entities that are currently on any State of Georgia “Debarred, Suspended or Ineligible” list.

Offerors are instructed to read all terms, conditions and specifications as set forth in the Request for Proposal carefully. Proposal forms must be completed in their entirety. Responses must be either typed or written in ink. Any correction made on the proposal form (white out or strike through) must be initialed by an authorized representative of the company submitting the proposal or the proposal may be rejected by OCSD. Each offeror is required to furnish all information requested in the Request for Proposal.

Offerors are to specify the Base Proposal Price and Alternate amounts in both words and figures.

If there is a discrepancy between the amounts written in words and those written in figures, the amounts written in words shall govern.

Additionally, OCSD requests that all responses be submitted in electronic form via flash/thumb drive. PDF format is acceptable unless otherwise stated in the Special Terms and Conditions.

The following is a list of items that should be included in the response and may be used in the evaluation as detailed in the Evaluation Plan. This list is intended to aid in preparation and submission of offeror’s response. It may not be all-inclusive. Responsibility rests upon the offeror to ensure all information requested is provided.

A. Factors 1 through 4 as outlined in the Evaluation Plan.

B. Georgia Security And Immigration Compliance Act Affidavits (It is acceptable to submit

Subcontractor’s Affidavits no later than 3:00 PM on February 24, 2023).

C. Non-Collusion Affidavit D. Bid Bond with Certificate of Power of Attorney E. References

8. Documents: Proposal Documents may be reviewed at the Office of the Architect and at the OCSD Board of Education Office.

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9. Addenda: Any addendum issued prior to the time the proposal is due shall be covered in the proposal response and, in closing the Contract, they shall become a part hereof.

10. Interpretation: No oral interpretations will be made to offerors as to the meaning of the proposal documents. Written inquiries are to be directed to the Oconee County School District Operations Division, as indicated on the Request for Proposal Invitation. Email is the preferred method of communication. Only written questions received via U.S. mail, email, or facsimile no later than the date and time specified in the Request for Proposal Invitation will be considered, and failure on the part of the successful offeror to do so shall not relieve him, as a contractor, of the obligation to execute such work in accordance with a later interpretation by the Architect. All the interpretations made to the offerors shall be made in the form of addenda and/or answers to written questions to the Drawings and Project Manual and will be posted to the OCSD website.

11. Intentionally left blank.

12. Communications with OCSD Staff

A. All communications concerning these documents must be submitted in writing to Oconee County School District (OCSD) Operations Division either by email, facsimile, or U.S. mail.

Email is the preferred method of communication. Email correspondence is to be directed to Fred Ricketson at fricketson@oconeeschools.org and copy Alana Hogan at ahogan@oconeeschools.org. Fax correspondence is to be sent to (706) 769-5130.

Correspondence sent by U.S. mail is to be sent to OCSD Operations Division, 71 North Main Street, Watkinsville, GA 30677, Attn: Fred Ricketson.

B. No response, other than written, distributed by the Operations Division will be binding upon OCSD. The Operations Division may call upon User Departments for clarification in their area of expertise.

C. From the issue date of the Request for Proposal until the completion of the Notice of Award, all communication regarding these documents must be authorized by the Operations Division, including but not limited to communications with Oconee County School District system employees and/or contracted agents related to the Request for Proposal. Violation of this provision may result in rejection of the offeror’s response.

D. It is the offeror’s responsibility to check the Oconee County School District’s website for any responses to questions or other communications which may be necessary during the solicitation period. The web address is www.oconeeschools.org, communications are located under the “District News” heading. Addenda, while posted on the website, will also be distributed to all current, paid plan holders.

13. Additional Terms: OCSD shall not be bound by any terms and conditions included in any offeror’s packaging, service catalog, brochure, technical data sheet or other document which attempts to impose any conditions at variance with or in addition to the terms and conditions contained in this solicitation. If the offeror objects to any term or condition that shall relate to a contract resulting from this solicitation, the objection shall be clearly stated on a separate page entitled “Objection to Term or Condition” and placed in the proposal immediately after the executive summary. If the objection is accepted by OCSD it will be stated in the contract. If not stated in the contract the terms and conditions shall remain as written in the solicitation.

14. Evaluation of Proposals: Proposals will be evaluated as outlined in the Evaluation Plan, which is included in this document.

http://www.oconeeschools.org/

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15. Bond Requirements

A. A bid bond (A.I.A. Document A310) payable to the Oconee County School District in the amount equal to 5% of the proposal price, must be submitted with the proposal. The bid bond shall be executed by a surety company, licensed to do business in the State of Georgia listed in the Department of the Treasury Circular 570, latest revision. The Surety Company shall have an A.M. Best Company rating of at least Class “A”, with a Financial Size of VI or better. No company, regardless of the size or financial rating, will be allowed to write its own bond.

CERTIFIED OR CASHIER'S CHECKS WILL NOT BE ACCEPTED IN LIEU OF A BID BOND.

The surety company issuing the bid bond must be the same company that the contractor used in their qualification.

B. A Performance Bond and Labor and Materials Payment Bond satisfactory to the Owner each in the amount of 100% of the contract sum will be required of successful offeror to guarantee delivery of completed work under contract and payment for labor and materials. These bonds shall be written on the modified A.I.A. Document A-312, which is included in the project manual.

No company, regardless of size or financial rating, will be allowed to write its own bonds. The Surety Company shall have an A.M. Best Company rating of at least Class “A”, with a Financial Size of VI or better. Bonds must be accompanied by letter stating bonding company's current rating for verification prior to acceptance by the Owner and execution of the formal Owner/Contractor agreement.

C. Bid Surety Bond and Performance and Labor and Material Payment Bonds must be accompanied by a Certified or Original Notarized Certificate of Power of Attorney showing that the party who executed the bonds is authorized to do so by the surety company.

D. Subcontractor Bonds:

The following Subcontractors will be required to furnish Performance and Payment Bonds and Labor and Material Payments Bonds, each equal to 100% of their respective subcontracts:

Site Work & Roofing Subcontractors.

Performance and Payment Bonds shall be the same as required of the General Contractor.

16. Contract Award: Oconee County School District reserves the right to accept or reject any or all proposals and to waive technicalities and informalities. The Owner reserves the right to accept or reject additive alternates in any order that is in their best interest, deductive alternates will be accepted in the numerical order that they appear on the proposal documents. Proposals which contain irregularities or qualifications of any kind or which do not comply with the Contract Documents are subject to being rejected and returned to the offeror without having been read and entered in the proposal tabulation.

17. Contract Form: The form of Agreement will be Oconee County Board of Education, Standard Form of Agreement Between Owner and Contractor where the Basis of Payment is a Stipulated Sum, and the form of General Conditions will be Oconee County Board of Education, General Conditions, dated 3/17/14, for the Contract of Construction, in each case as modified by Owner.

The agreement form will be prepared by the Architect for the Owner and issued to the Contractor for execution and returned to the Owner for signature. Executed bonds and insurance certificate must be submitted to the Owner by the Contractor within ten (10) days of the date of the Notice of Award.

18. Samples: If required by the Owner, the successful offeror will submit samples of items they propose to furnish before any award is made.

19. Substitution Requests: Shall follow specifications as outlined in the General Terms and Conditions section and can only be submitted by the company responding to the solicitation.

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20. Pre-proposal conference: A pre-proposal conference may be held at a date and location to be announced in the Request for Proposal Invitation.

21. Inspection and Testing for Asbestos Content of Building Materials:

NOTICE!

Building materials which are scheduled to be incorporated into the work under the agreement shall first either be certified by the Manufacturer to be asbestos free or be inspected and tested by accredited parties and certified to be free of asbestos content in accordance with by EPA, AHERA, and 1982 School Rules.

"Asbestos" means the Asbestiform varieties of: Chrysotile (Serpentine), Crocidolite (Riebecrite), Ammosite (cummingtonite-grunerite), Anthophyllite, Tremolite and Actinolite.

Materials shall not be incorporated into the work prior to the receipt of either manufacturer certification or accredited laboratory test results indicating the building material is asbestos free.

Copies of the test reports shall be furnished to the Owner and the Architect. The Owner reserves the right to inspect and take samples at random at the job site. Materials containing asbestos shall be removed immediately at the Contractor's expense using current EPA protocol for the removal of asbestos containing materials.

22. Fees: The Owner will pay for Sewer Impact Fees, Water Tap Fees, and Water Meter Fees for work performed by the Oconee County Water Department. The Contractor will pay for all remaining work. Costs for temporary water, gas, telephone and power services will be paid for by the Contractor. The owner will pay for utility costs starting on the date of Substantial Completion.

23. Background Checks: OCSD requires vendor to perform background checks on any employee or sub-contractor who will be working on the OCSD property (delivery personnel excluded). A Comprehensive criminal history background check to include both GCIC and NCIC is required on each employee assigned to OCSD. Minimum findings that warrant exclusion include:

A. Any felony conviction B. Any drug conviction C. Any crime against children D. Any sex-related conviction

Background checks must be provided to the OCSD Human Resources Department upon request by the OCSD.

Please note: It is preferred that all necessary checks be completed prior to employee beginning work. If business demands warrant assignment before the check is completed, then it is acceptable for employee to begin assignment as long as the background check is in progress and the application for employment does not list offenses of any type. OCSD must be informed of any employee assigned without completed background check and the results must be on file within 30 days.

24. Conflict of Interest: Please refer to Board Policy GAG: Staff Conflict of Interest, located on the Oconee County School District website at www.oconeeschools.org under "Board", then "BOE Policies". Georgia Security and Immigration Compliance Act OCGA 13-10-90:

Contractor’s full compliance with all applicable federal and state security and immigration laws, including without limitation the Georgia Security and Immigration Compliance Act as amended, O.C.G.A. §13-10-90, O.C.G.A. §13-10-91, and Georgia Department of Labor Rule 300-10-1, et.

seq. is a condition to the bid proposal and contract. Contractors are required to affirm compliance by completing and returning the Georgia Security and Immigration Compliance Documents with Contractor’s response.

http://www.oconeeschools.org/

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EVALUATION PLAN

Request for Proposal 26-42-001

Oconee County Elementary School Activity

Area Improvements

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This Evaluation Plan is intended for the evaluation of Oconee County School District’s Request for Proposal (RFP) 26-42-001, Oconee County Elementary School Activity Area Improvements. A committee comprised of representatives of Oconee County School District will evaluate the proposal responses on the basis of the evaluation criteria set forth herein, which include both non-cost and cost factors. Cost will not be the sole determining factor in the award.

The committee will evaluate the proposals in a multi-stage process. In the first stage, the committee will evaluate the non-cost criteria (i.e. Factors 1-4). The non-cost criteria will be evaluated for quality and completeness and to ensure that all mandatory requirements of the RFP are addressed satisfactorily. All non-cost related areas of the response are evaluated during this phase. The information pertaining to the non-cost factors may be obtained from the A-305 and/or any other documentation submitted with contractor’s proposal. A clear and detailed response in each area is expected in order for a thorough and accurate evaluation of the RFP to occur. The committee may request additional clarification/information from the responding contractor(s). Failure to organize responses in required format may affect evaluation scores. Any proposals that do not include all required information may be considered non-responsive and disqualified.

Factors being considered for the evaluation criteria of this specific RFP, along with their associated point values are listed below. Failure to address these areas in your response will result in lower non-cost scoring. Offeror must reference each section as listed below in their proposal.

1) FACTOR 1, PROJECT APPROACH

Offeror’s understanding of the project in terms of constructability, overall project scope and proposed schedule. Topics considered in this category include but are not limited to:

A. Letter of interest.

B. Describe the methodology and approach that will be used to complete this project.

C. Provide details of an established safety program including EMR rating.

D. Provide a project-specific detailed construction schedule along with a logistics plan that indicates project will achieve substantial completion by required date.

2) FACTOR 2, EXPERIENCE OF PROPOSED PROJECT TEAM

Provide resumes outlining the qualifications and experience of proposed Project Manager, Superintendent and other key personnel who will be assigned to this project. Include project lists for each team member, including their roles on the project for the past three years. Indicate if experience is with a different employer.

3) FACTOR 3, EXPERIENCE OF PROPOSED SUBCONTRACTORS

Provide resumes outlining qualifications and experience of proposed Subcontractors who will be assigned to the project. Include the Subcontractor Project Manager, Foreman and other key personnel who will be assigned to this project. Include project lists for each subcontractor for the past 3 years. Indicate if experience was with a different employer.

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4) FACTOR 4, OFFEROR OVERVIEW

Company History, Bonding Capacity, Financial Statements (for the 3 most recent years), Defaults (past 3 years), and Litigation (past 3 years). This information will be obtained from the AIA A-305 submitted with your proposal.

Topics considered in this category include but are not limited to:

A. OCSD’s experience with offeror, if applicable.

B. Offeror demonstrates appropriate experience in similar projects.

C. History of working with public entities on projects of a similar scope.

D. Offeror’s background and history in the local area indicate stability and the potential to successfully perform this contract for the duration of the project and during the warranty period.

E. Offeror’s company organization and structure F. Offeror’s financial statement indicates a strong and stable financial condition and ability to perform successfully.

G. Previous defaults indicating lack of ability to successfully perform contract.

5) FACTOR 5, COST

Components in cost to include:

A. Offeror’s lump-sum cost of construction and related services together with requested unit pricing.

B. The cost used for evaluation will be based on acceptance of all alternates, if alternates are requested in the RFP documents. OCSD reserves the right, once the highest scoring offeror is determined, to select alternates that would allow the project to stay within budget.

Scoring of Evaluation Criteria Factors (points may vary per project)

Description

Points Possible

1. Project Approach 200

2. Experience Of Proposed Project Manager And Superintendent

3. Proposed Project Team (Major Subcontractors)

4. Offeror Overview 200 Non- Cost Subtotal 700

5. Initial Cost 300

TOTAL 1000

During the initial phase of the evaluation, only the non-cost component of proposals (total of factors items 1 – 4) will be considered. In accordance with the request for proposals, all responsible offerors found by the governmental entity to have submitted proposals reasonably susceptible of being selected for award shall be given an opportunity to participate in the final phase of evaluation, if it is determined a final phase is necessary. If a clear, successful offeror is determined as a result of the initial phase of the evaluation, and a final phase of negotiations, interviews, and/or presentations are not deemed necessary, no final phase as described in the following paragraph will be conducted.

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If deemed necessary, during the final phase, negotiations, interviews, and/or presentations may be conducted with one or more of the responsible offerors. The evaluation committee will evaluate the information obtained during this phase based on factors 1-5 of the final phase proposal evaluation.

After evaluations are complete, a selection will be made based on the following Evaluation Criteria which will determine final selection evaluated in the final phase.

Description Points Possible

1. Project Approach 200

2. Experience of proposed Project Manager and Superintendent

3. Proposed Project Team (Major Subcontractors)

4. Offeror Overview 200

5. Final Cost 300 Total 1000

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REFERENCES (Provide your company references): , Insert Your Company Name Date Submitted

All responding contractors have provided references with their prequalification statement. However, OCSD has the right to contact additional references. Please provide those references on the form below. It is the contractor’s responsibility to provide complete and accurate information, completing ALL fields. Failure to do so can result in OCSD being unable to verify past work and to determine whether the contractor is responsive and responsible. Do not list OCSD as a reference, however OCSD reserves the right to consider its own past experience(s) with contractor.

Company/Entity:

Address:

Telephone: Fax:

Contact: Contact Email:

Name of Project/Scope of work/Delivery Method

Project Cost Project Dates Architect Name/Company:

Architect Phone: Architect Email:

Company/Entity:

Address:

Telephone: Fax:

Contact: Contact Email:

Name of Project/Scope

Company/Entity:

Address:

Telephone: Fax:

Contact: Contact Email:

Name of Project/Scope

END OF SECTION

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GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006, AS AMENDED BY

THE ILLEGAL IMMIGRATION REFORM ACT OF 2011, OCGA 13-10-90, ET SEQ.

TO ALL PROSPECTIVE CONTRACTORS:

If you are providing services to the Oconee County School District, this completed document, as well as the applicable Georgia Security and Immigration Compliance forms and affidavits referenced herein must be completed, signed, notarized and submitted with your bid, proposal or contract.

1) The Oconee County School District shall comply with the Georgia Security and Immigration Compliance Act, as amended, O.C.G.A. § 13-10-90 et seq.

2) In order to ensure compliance with the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603 and the Georgia Security and Immigration Compliance Act of 2006, as amended by the Illegal Immigration Reform Act of 2011, O.C.G.A. § 13-10-90 et seq. (collectively the “Act”) the contractor (“Contractor”) MUST INITIAL the statement applicable to Contractor below:

(a) (Initial here) Contractor represents and warrants that Contractor has registered at https://e-verify.uscis.gov/enroll/ to verify information of all new employees in order to comply with the Act; is authorized to use and uses the federal authorization program; and will continue to use the authorization program throughout the contract period. Contractor further represents, warrants and agrees that it shall execute and return any and all affidavits required by the Act and the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et seq. in accordance with the terms thereof; (Complete and submit the FS-214, Contractor Affidavit and Agreement); OR

(b) (Initial here) Contractor represents and warrants that it has no employees and does not intend to hire employees to perform contractual services, and that Contractor has therefore provided a U.S. state-issued driver’s license or ID card in lieu of an affidavit and that such license or ID card was issued by a State that verifies lawful immigration status before issuing the license of ID card. If my status changes I will, before hiring any employees, immediately notify the School District in writing and provide all affidavits required under the Act. (Complete and submit the FS-216, Affidavit of No Employees); OR

(c) (Initial here) Contractor represents and warrants that it does not physically perform any service within the State of Georgia as defined in the Act and thus does not have to comply with the foregoing Georgia law.

3) (Initial here) Contractor will not employ or contract with any subcontractor in connection with a covered contract unless the subcontractor is registered, is authorized to use, and uses the federal work authorization program and provides Contractor with all affidavits required by the Act and the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et seq.

4) (Initial here) Contractor covenants and agrees that, if Contractor employs or contracts with any subcontractor in connection with the covered contract under the Act and DOL Rule 300-10-1-.02, then in such event Contractor will secure from each subcontractor at the time of the subcontract, the subcontractor’s name and address, the employer identification number/taxpayer identification number applicable to the subcontractor; the date the authorization to use the federal work authorization program was granted to subcontractor; the subcontractor’s attestation of the subcontractor’s compliance with the Act and Georgia Department of Labor Rule 300-10-1-.2.;

and the subcontractor’s agreement not to contract with subcontractors unless the subcontractor is registered, authorized to use, and uses the federal work authorization program; and provides subcontractor with all affidavits required by the Act and the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et seq. (Complete and submit the FS-215, Subcontractor Affidavit and Agreement)

5) (Initial here) Contractor agrees to provide the Oconee County School District with all affidavits of compliance as required by the Act and Georgia Department of Labor Rule 300-10-1-.02, 300-10-1-.03, 300-10-1-.07 and 300-10-1-.08 within five (5) business days of its receipt of any such documents.

6) (Initial here) Contractor is a foreign company and therefore not required to provide the affidavit as required by the

Act. Contractor must comply with any other laws required to perform services in the United States, including but not limited to having an appropriate visa.

Company Name:

https://e-verify.uscis.gov/enroll/ https://e-verify.uscis.gov/enroll/

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CONTRACTOR AFFIDAVIT PROVIDED PURSUANT TO O.C.G.A. § 13-10-91(b)(2)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91 stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with the Oconee County School District, has registered with, is authorized to use and uses the federal work authorization program commonly known as E- Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor covenants that it will continue to use the federal work authorization program throughout the contract period, that the undersigned contractor will contract for the physical performance of services in the performance of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b), and that the contractor shall forward any subcontractor’s affidavit to the School District within five (5) days of its receipt of the same.

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

EEV User Identification Number (4 to 6 Digit Number)

Date of Authorization

Contractor/Company Name

Email Address

Telephone Number

Name of Project

Project Number

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent Title of Authorized Officer or Agent

NOTARY INFORMATION

Sworn to before me this day of , 20 .

Notary Public Signature

My Commission Expires:

Affix Notarial Seal Here

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SUBCONTRACTOR AFFIDAVIT PURSUANT TO O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91 stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor), which has a contract with the Oconee County School District, has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A.

§ 13-10-91. Furthermore, the undersigned subcontractor covenants that it will continue to use the federal work authorization program throughout the contract period, that the undersigned subcontractor will contract for the physical performance of services in the performance of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b), and that the subcontractor shall forward any sub-subcontractor’s affidavit to the contractor and School District within five (5) days of its receipt of the same.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

EEV User Identification Number (4 to 6 Digit Number)

Date of Authorization

Subcontractor/Company Name

Email Address

Telephone Number

Name of Project

Project Number

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent Title of Authorized Officer or Agent

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AFFIDAVIT OF NO EMPLOYEES PURSUANT TO O.C.G.A. § 13-10-91(b)(5)

The undersigned, in connection with a proposed contract or subcontract with the Oconee County School District (the “School District”) for the physical performance of service in the State of Georgia (the “Contract”), hereby affirms and certifies under penalties of perjury that:

(a) I am a sole proprietor.

(b) I do not employ any other persons.

(c) I do not intend to hire any employees to perform the Contract.

(d) A true, correct and complete copy of my driver’s license is attached hereto.

(e) If at any time hereafter I determine that I will need to hire employees to satisfy or complete the physical performance of services under the Contract, then before hiring any employees, I will:

(i.) immediately notify the School District and all higher tier contractors (if any) in writing; and (ii.) register with, participate in and use, a federal work authorization program operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986, P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-90; and

(iii.) Provide the School District with all affidavits required by O.C.G.A. § 13-10-90 et seq. and Georgia Department of Labor Rule 300-10-1-.01 et seq.

Print Company Name / Name of Sole Proprietor

BY: Signature of Authorized Officer/Agent Date

[Attach copy of driver’s license]

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DOCUMENT 00480

NON-COLLUSION AFFIDAVIT

1.01 GENERAL

A. The Non-Collusion Affidavit shall be executed by offeror and submitted with the proposal.

B. Failure to submit this affidavit, filled out and signed in its entirety, shall result in the proposal being deemed non-responsive.

State of Georgia County of SS

, being first duly sworn, deposes and says that he or she

(Name of person signing Offer) of is the party making the (Title of Signer) (Name of Licensee Proposing) foregoing proposal, the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; the offer is genuine and not collusive or sham; the offeror has not directly or indirectly induced or solicited any other offeror to put in a false or sham offer, and has not directly or indirectly colluded, conspired, connived, or agreed with any offeror or anyone else to put in a sham offer, or anyone shall refrain from proposing; that the offeror has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the price of the offeror or any other offeror, or to fix any overhead, profit, or cost element of the proposal price, or of that any other offeror, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, the offeror has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, offer depository, or to any member or agent thereof to effectuate a collusive or sham offeror.

Offeror Name

Name as it appears on Business License Check One: Sole Ownership

IRS Employers Identification Number: Partnership Corporation

Address Phone ( )

City State Zip Code FAX ( )

“The signature below binds offeror to all the stated conditions and offeror certifies under penalty of perjury under the laws of the State of Georgia the foregoing is true and correct.”

By

Print Name Signature and Title

(Affidavit shall be signed in cursive by offeror or an authorized representative of offeror. Do not type or use rubber stamp.)

Dated this day of 20

(THIS DOCUMENT CANNOT BE ALTERED, MODIFIED, OR CHANGED.)

[Failure to submit this form shall render the proposal non-responsive]

00102-16