ocean Construction FE.pdf

Ocean County Health Department County of Ocean

State of New Jersey

INFORMATION AND FORMS TO BE COMPLETED BY

VENDORS

ITB 11-2026 Exterior Renovations Bid Opening and Due Date:

November 10, 2026 at 1:00 PM

Board of Health Members

Mr. John Mallon, Chairman Senator Robert Singer, Vice-Chairman

Ms. Veronica Laureigh, Secretary/Treasurer Sandra L. Gravatt-Drake

Dr. Avinash Gupta, MD,FACC,DipABLM Dr. Maurice "Mo" Hill Jr, D.M.D

Dr. Theresa Kubiel, DNP, NE-BC Mr. Henry Mancini

Ms. Ruthanne Scaturro

Jennifer Bacchione, Commissioner Liasion

Daniel E/ Regenye, MHA Public Health Coordinator/Health Officer

Brian E. Rumpf, Esq.

Director of Administration and Program Development

NOTICE TO BIDDERS

Notice is hereby given that on November 10, 2026 at 1:00 PM (Prevailing time), electronically sealed bids will be opened and conducted in the electronic platform per N.J.A.C. 5:34-1 et seq., on Bid Net Direct at:

www.bidnetdirect.com//oceancountyhealth at which time and place, the sealed bids will be opened publicly and read for the following:

ITB 11-2026 Exterior Renovations of Trailer Ocean County Health Department

Bids shall be electronically uploaded; no physical bids shall be received, opened, or honored.

Questions and Answers submitted only on the BidNet Direct portal will close on October 27, 2026 at Noon.

NOTE:

The bidder must ensure that the bid package is delivered by the bid opening date and time. Any bid document received after the deadline established will not be accepted, regardless of the delivery method.

Submission of Bid:

If indicated, bid proposals must be accompanied by a certified check, cashier’s check, or bid bond in the amount of ten percent (10%) of the total amount of the bid, but not over twenty thousand ($20,000) dollars and made payable to the Ocean County Health Department

If bids are to be submitted electronically per this notice, then the bidder shall submit a copy of the bid guarantee with electronic submittal and mail or deliver PRIOR to bid opening the original to the Ocean County Health Department, 175 Sunset Ave Toms River, NJ 08753. The bid bond may also be provided in a certified check or a cashier’s check per the provisions within the general requirements of this bid.

Contract documents may be obtained from the bid platform. For zoom opening information, contact the Qualified Purchasing Agent at:

Robert Dolan, QPA bob@rmdassocnj.com

The project estimate will not be released.

Bidders are required to comply with the requirements of N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27.

Bid Tabulation:

Bid results will be posted on Bid Net Direct at: www.bidnetdirect.com//oceancountyhealth

This bid has been advertised per the “Fair and Open Basis” (N.J.S.A. 19:44A-20.5).

Robert Dolan, MAS, QPA, CPM Purchasing Agent Date: October 9, 2026

Applicable to Bid if marked “X”

DOCUMENTATION REQUIRED OR REVIEWED

Initials When Due

X Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with POA for full amount of Bid Bond)

With Bid

Submission

X Consent of Surety (Certificate from Surety company) With Bid

Submission

Performance Bond and Labor and Material Payment Bond (Required from the Awarded Contractor)

At signing of contract

Maintenance Bond in the Amount of 100 % for a period indicated in

“General Conditions” Required from the Awarded Contractor Upon

Acceptance of Project

Upon

Acceptance of the Project

X Acknowledgement of Receipt of Addenda (To be Completed if

Addenda are Issued)

With Bid

Submission

X Ownership Disclosure Form With Bid

Submission

Named Subcontractors in Bid for Listed Specialty Trades With Bid

Submission

X

Public Works Contractor Registration Certificate(s) for the Bidder and all Subcontractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub Contractors Prior to Contract

Award

Non-Collusion Affidavit With Bid

Submission

X Experience and Qualifications With Bid

Submission

X Insurance and Indemnification Certificate Prior to Contract

Award

X Disclosure of Investment Activities in Iran/Russia/Belarus Combined Prior to Contract

Award

X Federal debarment Form Prior to Contract

Award

X Prevailing Wage Certification (PL 2021, C301) Prior to Contract

Award

X Equipment Certification With Bid

Submission

X EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing Contract

EEO/AA Form AA-302 or Letter of Federal Approval or Certificate of Employee Information Report

After Notice of

Award, Prior to

Signing Contract

X Bidder’s Checklist With Bid

Submission

X

X

This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder Name:

Date:

Authorized Representative:

Signature:

Print Name & Title:

ENTITY INFORMATION PAGE

Company Name _____________________________________________________________

Address _____________________________________________________________

Type/Print Name: _____________________________________________________________

Title: _____________________________________________________________

Date: ______________________________________________________________

Telephone: _______________________________________________________________

Email address: _______________________________________________________________

Signature of Authorized Representative:

BID PROPOSAL FORM

BID FOR: RENOVATIONS TO OCEAN COUNTY HEALTH DEPARTMENT OFFICE TRAILER

TO: PURCHASING AGENT

OCEAN COUNTY HEALTH DEPARTMENT

175 SUNSET AVE.

TOMS RIVER, NEW JERSEY

DATE: November 10, 2026 TIME: 1:00 P.M.

STATEMENT OF FACT: The undersigned hereby declares that they have carefully examined the Bidding

Documents, Plans and Specifications covering the RENOVATIONS TO OCEAN COUNTY HEALTH

DEPARTMENT OFFICE TRAILER prepared by YEZZI ASSOCIATES, ARCHITECTS & PLANNERS, 18

WASHINGTON STREET, P.O. BOX 1638, TOMS RIVER, NEW JERSEY 08754, as well as the Advertisement for Bids, and will contract to furnish and deliver and install all the material, labor, equipment and appurtenances required for the full and complete project as set forth in the Contract Documents for each trade for the following amounts:

(Single Prime Bid)

CONTRACT – ALL TRADES

GENERAL CONTRACTOR: The General Contractor shall provide all material and labor for renovation as indicated on the drawings and described in the specification including allowances.

TOTAL COMBINED BID: ________________________________ $ _____________________

(written amount)

BREAKDOWN OF BID:

General Construction……………………...……..………….……………. $_____________________

Electrical……………..……………………..……….….………………… $_____________________

Allowance No. 1……………………………………….…..………...…… $ 10,000.00 __

TOTAL BASE BID……………………………………………………... $_____________________

Allowance No. 1: The contractor shall include in the base bid an allowance of $10,000.00 for any unforeseen items.

All monies not used in the allowance will be credited to the Owner’s account as part of the last payment.

Allowance No. 1 ………………………………………………………. $10,000.00 - for Contract

ALTERNATES: NONE

UNIT COSTS:

Unit Cost No. 1 – Plywood Sheathing

Provide & install 5/8” x 48” x 96”plywood sheathing (remove existing as required)…………......$__________/sqft.

The Owner reserves the right to reject any and all proposals and to waive any informalities in the bidding. The Bidder agrees that his proposal may not be withdrawn for a period of SIXTY (60) days from the opening thereof. Conditional proposals will not be accepted. Proposal forms will not be accepted unless signed by the Owner or authorized

Corporate Officer.

The undersigned agrees, if awarded the Contract, to execute and deliver the Contract Agreement to the Owner within twenty-one (21) days after notice of award. Simultaneously with his delivery of the executed Contract, the successful

Bidder shall deliver to the Owner an executed Performance Bond and Labor and Material Payment Bond in the amount of 100% of Contract. Project is to be unconditionally guaranteed for a period of one year from final Certificate of

Occupancy.

PROJECT SCHEDULE: Project to be awarded about December 9, 2026, and be 100% completed within

150 calendar days from Notice to Proceed. Project to have a Liquidating Damage Clause of $500.00 per calendar day.

All Application and Certificate for Payments shall be made monthly only. There will be a 2% retainage for the project.

Each Application must include Certificate of Payments Form, Certified Payroll Records and a Monthly Project

Workforce Report.

PREBID MEETING: There will be a voluntary pre-bid meeting for this project on October 20, 2026, at

10:00am at the site 175 SUNSET AVE, TOMS RIVER, NEW JERSEY. Call the Ocean County Health Department for more information at (732) 240-3433. This meeting is not a prerequisite to bidding but is to aid all contractors to understand the project.

RFIS/CLARIFICATIONS/ADDENDUMS: As per state regulations, an Addendum will be issued (7) working days prior to the bid due date, if needed. All RFIs are due by no later than noted in the Notice to Bidders utilizing the

Yezzi Associates RFI form provided in the specifications. Any requests for information will not be responded to after that date.

COST: The undersigned hereby affirms and states that the prices quoted herein constitute the total cost for all work involved in the respective items and that the cost also includes all insurance, transportation charges, use of all tools and equipment, superintendence, bonus, overhead expenses, all profits and all other work, services, conditions furnished in accordance with the requirement of the contract documents considered severally and collectively.

CONFLICTS: Each contractor shall review all the bid documents carefully to ascertain the total scope of his or her contract and that of any other contractor. Any and all areas that need clarification as to responsibility of work shall be communicated to the Design Professional at least 10 days prior to bid due date so the architect can issue a clarification letter. After such date, all conflicts between contractors as to responsibility of work shall be resolved by the architect and said determination shall be final and assumed to be part of that contractors’ base bid.

The Bidder is to sign below, complete all items attached and listed on the Check List, and note any Addendum on Bid

Proposal Form.

NAME OF BIDDER: ______________________________________________________________

(TYPED OR PRINTED)

SIGNED: ______________________________________________________________

(AUTHORIZED SIGNATURE)

TITLE: ______________________________________________________________

(TITLE OF PERSON SIGNING)

COMPANY NAME: ______________________________________________________________

ADDRESS: ______________________________________________________________

TELEPHONE: ______________________________________________________________

FAX: ______________________________________________________________

TAX ID #: ______________________________________________________________

ADDENDUM: As per attached form

INDEX OF TECHNICAL SPECIFICATIONS

RENOVATIONS TO THE OCEAN COUNTY HEALTH DEPARTMENT OFFICE TRAILER

1.0 Section Number Section Identification

01 00 00 General Requirements

01 10 00 Summary

01 20 00 Price and Payment Procedures

01 21 00 Allowances

01 20 00 Unit Prices

01 30 00 Administrative Requirements

01 32 16 Construction Schedule

01 33 00 Submittal Procedures

01 33 23 Shop Drawings, Product Data, Samples and Photographs

01 40 00 Quality Requirements

01 60 00 Product Requirements

01 70 00 Execution and Closeout Requirements

01 71 00 Cleaning

01 73 29 Cutting and Patching

02 41 19 Selective Demolition

02 41 26 Selective Electrical Demolition

06 10 00 Rough Carpentry

07 54 23 TPO Thermoplastic Single-Ply Roofing (Fleece Back)

07 62 00 Sheet Metal Flashing and Trim (TREMCO)

08 17 43 FRP Flush Doors and Aluminum Frames

08 71 00 Door Hardware

09 90 00 Paints and Coatings

10 00 00 Miscellaneous Specialties

2.0 Construction Plans & Notes

See Cover Sheet of Drawings

END OF SECTION

General Requirements 01 00 00-1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.0 DESCRIPTION: Work included in this project shall be for the

Renovations to the Ocean County Health Department Office Trailer

1.1 LOCATION: 175 Sunset Avenue, Toms River, NJ

2.0 CONTRACTOR’S RESPONSIBILITY:

2.1 Verify all measurements and conditions in the field.

2.2 Before starting work, examine all adjoining work on which the work of these specifications depend.

Perform corrective work to all existing conditions necessary to make these specifications perform in all respects.

2.3 APPLICABLE DOCUMENTS: Publications, specifications and standards listed in this Specification form a part of the Specification to the extent indicated by the reference thereto. Unless otherwise indicated, the issue of effect on the date of issuing the Invitation for bids shall apply.

2.4 PROGRESS CHART: Within ten (10) days of the receipt of Notice to Proceed and prior to commencement of work, the Contractor shall submit and receive approval for a Progress Chart indicating the planned starting and completion dates for all work items.

2.5 PRICE SCHEDULE: Along with the Progress Chart, the Contractor shall submit a price schedule for each work item, indicating his breakdown for labor, material and equipment. Definitions applying are as follows:

2.5.1 LABOR COST: Direct labor wages and benefits, labor insurance, supervisory labor, small hand tools chargeable to labor, prorated cost of job expenses such as field office and telephone, prorated percentage of general (main office) overhead and percentage of profit.

2.5.2 MATERIAL COST: Direct material costs delivered to the site, prorated percentage of job expenses, general overhead and profit.

2.5.3 EQUIPMENT COST: Plant and equipment charges, prorated percentage of job expenses, general overhead and profit.

The price schedule / schedule of values may be utilized to define the value of any additions and/or deletions to the contract.

2.6 INTENT OF DRAWINGS AND SPECIFICATIONS: The intent of the drawings and specifications is to provide for the completion of the work in every detail that is described therein. The Contractor shall furnish all labor, materials, equipment, tools, transportation and necessary supplies such as may be reasonably required to complete the work in accordance with the drawings. The Contractor will be required to purchase copies of the contract drawings and copies of the specifications for permit submission from the Architect’s office at a cost of $150.00 (1 set of drawings and 1 set of specifications). Contractors shall allow in their bids a sufficient sum to cover the cost of the documents which they require for permit submission and general use.

27. REPAIR OF EXISTING WORK: The work shall be carefully laid out in advance. Where cutting or patching surfaces is necessary for proper installation, the work shall be carefully done by skilled mechanics. Any damage to the building or equipment caused by the Contractor shall be repaired by skilled mechanics of the trades involved, at no additional costs to the Owner. The Contractor shall patch and refinish all damaged surfaces caused by this work so as to match adjacent surfaces in material, texture and color to the satisfaction of the Architect.

2.8 MATERIALS APPROVED:

2.8.1 Catalog cuts and other information shall be submitted by the Contractor as required herein and as necessary to secure approval of the material and methods to be incorporated into the work.

01 00 00-2

2.8.2 Four (4) copies of catalogs and other printed information shall be submitted. One (1) copy of printed matter will be returned to the Contractor for his use.

2.8.3 All submittals shall be made using the “Shop Drawing/Material Approval Request” form.

Submittals shall be numbered sequentially and shall include the information required.

2.8.4 Within ten (10) days after receipt of Notice to Proceed, the Contractor shall submit a submittals log indicating all required submittals and dates to be submitted.

3.0 METHODS OF MATERIAL QUALIFICATION:

3.0.1 Each material and product can be incorporated into the work and shall conform to the specifications. The Contractor may use any of the following methods to demonstrate compliance with the specifications except as otherwise required.

3.0.2 Certificates of Compliance with specification requirements signed by an authorized officer of the manufacturer, processor or approved trade association involved. Such certificates shall show the name and address of the Contractor and the name and location of the project. This document is to be included with the bid; refer to the Vendor Questionnaire.

3.0.3 All materials shall be installed as per manufacturer guide specifications.

3.0.4 Labeling by the manufacturer on unbroken and unopened containers.

3.0.5 Official marking or labeling by recognized grading organization or national code association indicating compliance.

3.1 DELIVERY, STORAGE, AND HANDLINGS:

3.1.1 Deliver materials to the job site in the manufacturer’s sealed and undamaged containers or wrappings.

3.1.2 Each product delivered shall be identified with the manufacture’s name, date of manufacture, lot name and trade name.

3.1.3 Store materials up off the ground under cover, protected from weather and construction activities.

3.1.4 The Contractor shall store all material on the job site at his own risk. The Owner will not be responsible for any lost material.

3.2 PRECONSTRUCTION MEETING: A preconstruction meeting is required and will be arranged for some convenient date after contract award, but before the start of site work.

4.0 INSPECTION: The Contractor shall keep the Architect fully informed of contract operations and plans so that he may arrange to be present at various times when work is being performed.

5.0 HOURS OF WORK: All construction operations shall be performed between the hours of 7:00 a.m. and

4:00 p.m. local time, Monday through Friday inclusive. If the Contractor desires to carry on work outside of these hours, he shall submit an application to the Owner for approval at least seventy-two (72) hours in advance. No such work outside the regular hours established above shall be undertaken without approval of the Owner and at no additional cost to the Owner. The building will be occupied during normal business hours.

6.0 UTILITIES: Electricity and water, as available, will be furnished by the Owner for construction purposes at no cost, provided that these utilities are not overloaded.

7.0 TOILET FACILITIES: Shall be provided by and maintained by the Contractor.

8.0 REMOVAL: All material and debris removed shall become the property of the Contractor and shall be removed from the site during and after the work. Debris and waste material shall not be discharged into

01 00 00-3 surrounding area. None of the materials being removed may be reused, except as noted on the drawings.

All debris removed shall be properly disposed of in approved sites.

9.0 SAFETY BARRICADE: (NOT REQUIRED)

9.1 Provide steel tubular scaffold system with 3” thick wood boards to allow a protected route of travel from all exits. Protective scaffolding shall extend a minimum of 8’ from face of building; provide construction fencing around site – 6’ high chain link. (Not required)

10.0 SPECIAL HOURS OF WORK: The Contractor will be allowed to work additional hours only as approved by the Owner at his own expense.

11.0 MANUFACTURER’S REPRESENTATIVE’S RESPONSIBILITIES:

11.0.1 Keeping the Architect informed on a periodic basis as to the progress and quality of the work.

11.0.2 Calling to the attention of the Contractor those matters which he considers to be in violation of the contract requirements.

11.0.3 Reporting to the Architect any failure or refusal of the Contractor to correct unacceptable practices.

11.0.4 Conducting preliminary and subsequent job site meetings with the Contractor’s official job representative.

11.0.5 Rendering any other inspection services which the Architect may designate.

11.0.6 Inspecting, after completion of work, the extent to which the Contractor has complied with these specifications.

11.1 The presence and activities of the manufacturers and the Architect shall in no way relieve the

Contractor of his contractual responsibilities.

12.0 TEMPORARY TRAILERS

12.0.1 Contractor to provide construction storage trailers as required.

12.0.2 All trailers to be field set and coordinated at locations selected by Owner

13.0 ANTICIPATED CONSTRUCTION SCHEDULE

13.0.1 Out to bid:

13.0.2 Prebid meeting:

13.0.3 RFI Questions Due:

13.0.4 Addendum Due:

13.0.5 Bid Opening:

13.0.6 Board review & award:

13.0.7 Construction start:

13.0.8 Construction period:

October 9, 2026 October 20, 2026 at 10:00 a.m.

October 27, 2026 at 12:00 p.m.

October 30, 2026 November 10, 2026 at 1:00 p.m..

December 9, 2026 December, 2026 150 Calendar Days from Notice to Proceed

Summary

01 10 00 - 1

SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Contract description.

B. Work by Owner.

C. Contractor's use of site and premises.

D. Work sequence.

E. Owner occupancy.

F. Specification Conventions.

1.2 CONTRACT DESCRIPTION

A. Work of the Project includes:

Proposed renovation as indicated on the construction drawings.

B. This project will NOT be phased.

C. Construction Period:

150 Days Total Project Duration

D. Perform Work of Contract under fixed cost contract with Owner in accordance with Conditions of

Contract.

E. Building location: 175 Sunset Avenue, Toms River, NJ

F. Block / Lot: 364/25

G. County Building No.: #38

1.3 WORK BY OWNER

A. Work under this contract includes:

1. No work in this project scope is anticipated to be by Owner.

1.4 CONTRACTOR'S USE OF SITE AND PREMISES

A. Limit use of site and premises to allow:

1. Owner occupancy.

2. Refer to 01 00 00 “General Requirements” for Hours of Work.

3. Use of site and premises by the public.

B. Emergency Building Exits during Construction.

1. All emergency buildings exits to be kept clear at all times.

1.5 WORK SEQUENCE

A. Construct Work in phases to accommodate Owner’s occupancy requirements during construction period. Coordinate construction schedule and operations with Owner.

B. Refer to Notice to Bidders and Bid Proposal Form for anticipated project start date.

1.6 OWNER OCCUPANCY

A. The Owner will occupy the premises during the entire period of the construction phase of construction.

B. Cooperate with Owner to minimize conflict, and to facilitate Owner's operations.

01 10 00 - 2

C. Schedule the Work to accommodate Owner occupancy.

1.7 SPECIFICATION CONVENTIONS

A. These specifications are written in imperative mood and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise. The words “shall be” are included by inference where a colon (:) is used within sentences or phrases.

1.8 TEMPORARY ITEMS (Items with checked boxes are to be provided by the General Contractor.)

TOOLS AND SCAFFOLDING – All manner of scaffolding and tools required for the proper execution of work shall be provided by each Contractor, who shall maintain all in good working order and be responsible for the safety, use, maintenance, and care of same.

STORAGE SHEDS – All Contractors shall provide sufficient storage sheds for materials requiring shelter from the weather and locate same to make the best use of the space available on the property. Upon completion of the contracted work all temporary field structures shall be taken down and the site restored to the satisfaction of the Architect. Location of temporary sheds or trailers shall be as directed by the Architect.

STORAGE AREAS – All construction sheds and material storage shall be confined within fenced areas. The Architect shall determine areas to be used for materials and shed. The Contractor shall provide and erect a 6’0” high chain link fence around perimeter of material storge shed areas as directed by the Architect and maintain its repair during the entire construction contract. Said fence shall have 4’0” high slat screen fence.

TEMPORARY TOILET – The Contractor shall provide and maintain sanitary temporary toilet at the site, located as directed, for use by those engaged in the work. Enclose and waterproof this temporary toilet; keep in constant sanitary approved condition. Remove from site and clean up when directed by the Owner and Architect. No interior toilet facilities in building shall be used during any point of construction by any of the workers.

TEMPORARY WATER – The Plumbing Contractor shall make all necessary provision for water required for construction for all trades as outlined in the specifications. All Contractors bidding on this project shall fully acquaint themselves with the requirements listed therein. The Contractor shall pay for all water used, if required.

TEMPORARY CONSTRUCTION FENCE – Around the building construction site, provide a 6’0” high fence, set 10’0” off the building lines on all four sides. Maintain fence repair and upkeep during the entire construction contract.(By Contractor) The fence shall have a 4’0” high slat screen in fence.

VENTILATION – During construction and up to the date of final acceptance, the Contractor shall be responsible for the opening and closing of windows and doors as may be necessary for the drying out of plaster and/or finished work. Keep and snow out of the building and secure building as required.

TEMPORARY HEAT – Provided by the Contractor.

When temporary heat is required for the protection of the work during the construction of the project, the Contractor shall provide approved salamanders stoves with pipes to outside of the building, or other approved heating apparatus, and shall provide adequate and proper fuel and maintain fires as required for protecting or drying out of work.

Temporary heating apparatus shall be installed and operated in such a manner that the finished work will not be damaged thereby.

Freeze-up Protection – Each Contractor shall be responsible for protection of their work against any damage, including damage by freezing. Should any damage be caused to their work, to the

01 10 00 - 3 work of others, and/or the Owner’s property through failure to provide adequate protection, the

Contractor shall make good such damages at their own expense.

The Contractor shall employ all techniques, provisions, and labor required for the temporary heating needs of the areas of work.

TEMPORARY ELECTRICAL – The Electrical Contactor will provide, pay for, and maintain temporary light and power facilities as outlined in the specifications for electrical work. All

Contractors bidding on this project shall fully acquaint themselves with the requirements listed therein. The Contractor shall pay for all power consumed (if required).

JOB OFFICES

The Contractor shall furnish and maintain a construction trailer for the use of employees, the

Architect, the Construction Manager, etc.

The Contractor shall furnish and maintain, in the Contractor’s trailer, adequate facilities for the

Architect and his representative at the site. This building shall be equipped with a plywood drafting table, a stool, telephone, windows, and an electrical heater of sufficient capacity for heating the space, a light, and an outlet.

All construction sheds and material storage shall be confined within fenced areas. The Architect shall determine area to be used for materials and shed. The Contractor shall provide and erect a

6’0” high chain link fence around the perimeter of material storage shed as directed by the

Architect and maintain its repair during the entire construction contract. Minimum storage area is

40’ x 60’.

TELEPHONE (By Contractor)

The Contractor shall have a telephone provided and maintained in their job office from the beginning to the completion of the work. A suitable gong or bell shall be provided with this telephone so that it can be heard at any point on the site, or within the walls of the building.

This telephone shall be free for local business calls by other contractors or by persons having interest in the erection of the building and for outside calls charged at the telephone company’s scheduled rate for subscribers, provided that the above parties reimburse the Contractor for calls made by them.

The Contractor shall provide a cellphone number for the Company Owner, Field Supervisor, and an emergency number from the beginning to the completion of the work.

Price and Payment Procedures

01 20 00 - 1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Cash allowances.

B. Contingency allowances.

C. Testing and inspection allowances.

D. Schedule of values.

E. Applications for payment.

F. Change procedures.

G. Defect assessment.

H. Unit prices.

I. Alternates.

1.2 CASH ALLOWANCES – FOR PERMITS

A. All Permit fees are by owner

B. All monies not used for permits shall be credited to the Owner as part of the last application for payment.

C. Differences in costs will be adjusted by Change Order.

D. Allowances Schedule: check bid schedule and other sections of the specification.

1.3 CONTINGENCY ALLOWANCES

A. Include in the Base Bid Contract, a stipulated sum/price, as indicated on the bid proposal form for use upon Owner's instruction for unforeseen items. Any unused funds are to be credited back to the owner.

B. Contractor's costs for products, delivery, installation, labor, insurance, payroll, taxes, bonding, equipment rental, overhead and profit will be included in Change Orders authorizing expenditure of funds from this Contingency Allowance.

C. Funds will be drawn from Contingency Allowance only by Change Order.

D. At closeout of Contract, funds remaining in Contingency Allowance will be credited to Owner by

Change Order.

1.4 TESTING AND INSPECTION ALLOWANCES

A. Provided by owner except as noted in other sections of the specification.

B. Differences in cost will be adjusted by Change Order.

1.5 SCHEDULE OF VALUES

A. Submit printed schedule on AIA Form G703 - Continuation Sheet for G702 standard form.

B. Submit Schedule of Values in duplicate within 15 days after date of Owner-Contractor Agreement established in Notice to Proceed.

C. Format: Utilize Table of Contents of this Project Manual. Identify each line item with number and title of major specification Section. Identify site mobilization, bonds and insurance, close out, and separate lines for material and labor where applicable.

01 20 00 - 2

D. Include in each line item, amount of Allowances specified in this section. For unit cost Allowances, identify quantities taken from Contract Documents multiplied by unit cost to achieve total for each item.

E. Include separately from each line item, direct proportional amount of Contractor's overhead and profit.

F. Revise schedule to list approved Change Orders, with each Application for Payment.

1.6 APPLICATIONS FOR PAYMENT

A. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor’s Construction Schedule.

4. Products list.

5. Schedule of unit prices.

6. Submittals Schedule.

7. List of Contractor’s staff assignments.

8. List of Contractor’s principal consultants.

9. Copies of building permits.

10. Initial progress report.

11. Certificate of insurance and insurance policies.

12. Performance and payment bonds.

B. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Completion of punchlist items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. Transmittal of required Project Construction records to the Owner.

6. Removal of temporary facilities, services, surplus materials, debris, etc.

7. AIA Document G706, “Contractor’s Affidavit of Payment of Debts and Claims.”

8. AIA Document G706A, “Contractor’s Affidavit of Release of Liens.”

9. AIA Document G707, “Consent of Surety to Final Payment.”

10. Evidence that claims have been settled.

11. Original County Voucher form marked “Final Payment”.

12. Final, liquidated damages settlement statement.

13. Prevailing Wage Rate Statement.

14. One (1) year 100% Maintenance Bond.

15. All Operation and Maintenance Manuals, Warrantees and Guarantees.

16. Approval of Certificate of Occupancy.

C. Content and Format: Utilize Schedule of Values for listing items in Application for Payment.

D. Submit updated monthly construction schedule with each Application for Payment.

E. Payment Period: Submit at intervals stipulated in the Agreement.

F. Submit with transmittal letter as specified for Submittals in Section 01 33 00 - Submittal

Procedures.

G. Substantiating Data: When Architect/Engineer requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment:

1. Current construction photographs.

2. Partial release of liens from major subcontractors and vendors.

01 20 00 - 3

3. Record documents for review by Owner which will be returned to Contractor.

4. Affidavits attesting to off-site stored products.

5. Construction progress schedules revised and current as specified.

H. The application for payment shall be used by the Owner as a guide for payments based on work completed, with no deviations once payments have started.

1.7 CHANGE PROCEDURES

A. Submittals: Submit name of individual authorized to receive change documents and be responsible for informing others in Contractor's employ or Subcontractors of changes to the Work.

B. The Architect/Engineer will advise of minor changes in the Work not involving adjustment to

Contract Sum/Price or Contract Time by issuing supplemental instructions on AIA Form G710.

C. The Architect/Engineer may issue a Notice of Change including a detailed description of proposed change with supplementary or revised Drawings and specifications, a change in Contract Time for executing the change with stipulation of overtime work required and the period of time during which the requested price will be considered valid]. Contractor will prepare and submit estimate within ten days.

D. Contractor may propose changes by submitting a request for change to Architect/Engineer, describing proposed change and its full effect on the Work. Include a statement describing reason for the change and effect on Contract Sum/Price and Contract Time with full documentation [and a statement describing effect on Work by separate or other Contractors]. Document requested substitutions in accordance with specification.

E. Stipulated Sum/Price Change Order: Based on Notice of Change and Contractor's fixed price quotation or Contractor's request for Change Order as approved by Architect/Engineer.

F. Unit Price Change Order: For contract unit prices and quantities, the Change Order will be executed on fixed unit price basis. For unit costs or quantities of units of work, which are not pre-determined, execute Work under Construction Change Directive. Work Directive Change. Changes in Contract Sum/Price or Contract Time will be computed as specified for Time and Material

Change Order.

G. Construction Change Directive Work Directive Change: Architect/Engineer may issue directive, on

AIA Form G713 Construction Change Directive signed by Owner, instructing Contractor to proceed with change in the Work, for subsequent inclusion in a Change Order. Document will describe changes in the Work, and designate method of determining any change in Contract

Sum/Price or Contract Time. Promptly execute change.

H. Time and Material Change Order: Submit itemized account and supporting data after completion of change, within time limits indicated in Conditions of the Contract. Architect/Engineer will determine change allowable in Contract Sum/Price and Contract Time as provided in Contract

Documents.

I. Maintain detailed records of work done on Time and Material basis. Provide full information required for evaluation of proposed changes, and to substantiate costs for changes in the Work.

J. Document each quotation for change in cost or time with sufficient data to allow evaluation of quotation.

K. Change Order Forms: AIA G701 Change Order.

L. Execution of Change Orders: Architect/Engineer will issue Change Orders for signatures of parties as provided in Conditions of the Contract.

M. Correlation Of Contractor Submittals:

1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Sum/Price.

01 20 00 - 4

2. Promptly revise progress schedules to reflect change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

3. Promptly enter changes in Project Record Documents.

4. See General Conditions and Supplementary General Conditions of the Contract for

Construction for further information on 1%-line item for Close Out Documentation, and

Overhead, Profit and Bonding

1.8 DEFECT ASSESSMENT

A. Replace the Work, or portions of the Work, not conforming to specified requirements.

B. If, in the opinion of the Architect/Engineer it is not practical to remove and replace the Work, the

Architect/Engineer will direct appropriate remedy or adjust payment.

C. The defective Work may remain, but unit sum/price will be 50 percent at discretion of

Architect/Engineer.

D. Defective Work will be partially repaired to instructions of Architect/Engineer and unit sum/price will be reduced 50 percent at discretion of Architect/Engineer.

E. Individual specification sections may modify these options or may identify specific formula or percentage sum/price reduction.

F. Authority of Architect/Engineer to assess defects and identify payment adjustments, is final.

G. Non-Payment For Rejected Products: Payment will not be made for rejected products for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from transporting vehicle.

4. Products placed beyond lines and levels of required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected products.

1.9 UNIT PRICES - NONE

1.10 ALTERNATES - NONE

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

Allowances

01 21 00-1

SECTION 01 21 00

ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when additional information is available for evaluation. If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following:

1. Lump-sum allowances.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.4 SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for

Change Orders.

B. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.5 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.6 LUMP-SUM, UNIT-COST AND QUANTITY ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner under allowance and shall include freight, and delivery to Project site. Do not include taxes.

B. Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials ordered by Owner under allowance shall be included as part of the Contract Sum and not part of the allowance.

1.7 UNUSED MATERIALS

A. Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted. Re-stocking charges will be credited to the Contractor

Allowances

01 21 00-2 only upon submission to the Architect of written documentation on material supplier’s invoice or letterhead evidencing amount charged.

1. If requested by Architect, prepare unused material for storage by Owner when it is not economically practical to return the material for credit. If directed by Architect, deliver unused material to Owner's storage space. Otherwise, disposal of unused material is Contractor's responsibility.

PART 2 - PRODUCTS

2.1 PRODUCT INFORMATION

A. Refer to drawings and specifications for all product information and requirements.

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Refer to the Bid Proposal Form for a complete list of all Allowances.

Unit Prices

01 22 00 - 1

SECTION 01 22 00

UNIT PRICES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements:

1. Section 01 33 23 "Shop Drawings, Product Data, Samples & Photographs"

2. Section 01 40 00 "Quality Requirements" for general testing and inspecting Requirements.

3. Section 01 60 00 "Product Requirements" for product delivery, storage and handling product options and substitution procedures.

1.3 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

PART 2 PRODUCTS

2.1 PRODUCTS

A. Refer to drawings and specifications for all product information and requirements.

PART 3 EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Refer to the Bid Proposal Form for a complete list of all Unit Prices.

Administrative Requirements

01 30 00 - 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Coordination and project conditions.

B. Preconstruction meeting.

C. Site mobilization meeting.

D. Progress meetings.

E. Pre-installation meetings.

F. Cutting and patching.

G. Special procedures.

1.2 COORDINATION AND PROJECT CONDITIONS

A. Coordinate scheduling, submittals, and Work of various sections of Project Manual to ensure efficient and orderly sequence of installation of interdependent construction elements.

B. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, operating equipment.

C. Coordinate space requirements, supports, and installation of mechanical and electrical Work indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with lines of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

D. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and outlets with finish elements.

E. Coordinate completion and clean-up of Work of separate sections in preparation for Substantial

Completion.

F. After Owner occupancy of premises, coordinate access to site for correction of defective Work and

Work not in accordance with Contract Documents, to minimize disruption of Owner's activities.

1.3 PRECONSTRUCTION MEETING

A. Owner will schedule meeting after Notice of Award.

B. Attendance Required: Owner, Architect and Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of Subcontractors, list of products, schedule of values, and progress schedule.

5. Designation of personnel representing parties in Contract and Architect.

6. Procedures and processing of field decisions, submittals, and substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with one copy to Architect, Owner and those affected by decisions made.

01 30 00 - 2

1.4 SITE MOBILIZATION MEETING

A. Architect will schedule meeting at Project site prior to Contractor occupancy.

B. Attendance Required: Owner, Architect, Construction Manager, Special Consultants, and

Contractor, Contractor's Superintendent and major Subcontractors.

C. Agenda:

1. Use of premises by Owner and Contractor.

2. Owner's requirements.

3. Construction facilities and controls provided by Owner.

4. Temporary utilities provided by Owner.

5. Schedules.

6. Application for payment procedures.

7. Procedures for testing.

8. Procedures for maintaining record documents.

9. Requirements for start-up of equipment.

10. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with one copy to Architect, Owner and those affected by decisions made.

1.5 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum bi-monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, and preside at meetings.

C. Attendance Required: Job superintendent, major subcontractors and suppliers, Owner and

Architect, as appropriate to agenda topics for each meeting.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems impeding planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of off-site fabrication and delivery schedules.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Coordination of projected progress.

11. Maintenance of quality and work standards.

12. Effect of proposed changes on progress schedule and coordination.

13. Other business relating to Work.

E. Record minutes and distribute copies within two days after meeting to participants, with one copy to Architect, Owner and those affected by decisions made.

1.6 PRE-INSTALLATION MEETINGS

A. When required in individual specification sections, convene pre-installation meetings at Project site prior to commencing work of specific section.

B. Require attendance of parties directly affecting, or affected by, Work of specific section.

C. Notify Architect/Engineer four days in advance of meeting date.

D. Prepare agenda and preside at meeting:

01 30 00 - 3

1. Review conditions of installation, preparation and installation procedures.

2. Review coordination with related work.

E. Record minutes and distribute copies within two days after meeting to participants, with one copy to Architect, Owner and those affected by decisions made.

PART 2 EXECUTION

2.1 CUTTING AND PATCHING

A. RELATED DOCUMENTS

1. Drawings and General Provisions of Contract, including but not limited to, General and

Supplementary Conditions and other Division 1, Specification Sections, apply to work of this Section.

B. DESCRIPTION OF WORK

1. Definitions: “Cutting and Patching” includes cutting into existing construction to provide for the installation or performance of other Work and subsequent fitting and patching required to restore surfaces to their original conditions.

2. “Cutting and Patching” is performed for coordination of the Work, to uncover work for access or inspection, to obtain samples for testing, to permit alternations to be performed, or for other similar purposes.

3. Cutting and Patching performed during the manufacture of products, or during the initial fabrication, erection or installation processes is not considered to the “Cutting and

Patching” under this definition. Drilling of holes to install fasteners and…