RFI - OCE Flag and Banner Installation.pdf

Sources Sought: Flag and Banner Procurement and Installation

Notice Type:

Sources Sought

Posted Date:

July 7, 2025

Response Date:

August 15, 2025

NOTICE INFORMATION

Agency/Office:

Architect of the Capitol (AOC)/ Office of the Chief Engineer (OCE)

Location:

Washington, D.C

Title:

Flag and Banner Procurement and Installation

Description:

This sources sought synopsis is issued solely for information and planning purposes to gain knowledge of potential sources capable of fully satisfying a potential requirement. This is not a solicitation announcement nor does it promise a solicitation in the future. Quotes are not being requested or accepted at this time and a contract will not be awarded from this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement. All submissions will become Government property and will not be returned. The Government will not provide any feedback or evaluations regarding the information submitted.

Prior Government contract work is not required for submitting a response under this sources sought notice.

The AOC is seeking creative solutions for installing up to 117 flags and banners, of various designs from approximately 7’-0” to 14’-0” in width to 13’0” – 30’-0” feet in height, located between columns at eight of the 12 balconies on the perimeter of the U.S. Capitol Building in Washington, DC. These flags and banners are to be in place for approximately two months during the summer of 2026 with a temporary system that can facilitate early installation and flexible removal, when and if, a weather event occurs. Care must be taken to avoid any damage to the historic fabric of the building to include the marble and sandstone columns; therefore, no means which damages or alters the existing masonry (drilled anchors, adhesive, etc.) is allowed for the installation of the system or the system itself. A risk assessment of damage to historic stone should be included. Contractor will be required to provide mechanical lifts, scaffolding, cranes, and/or other means to install the system including the flags/banners and will be responsible for the complete removal of all materials and equipment.

The flags to be utilized will include the current 50-star flag along with two other historic flags.

Banners will be red, white, and blue and evocative of our national spirit. The flags and banners must be of a relatively permeable material to avoid the flags and banners acting as wind sails yet remain vibrant in color to discern from distances along the National Mall.

The AOC requests the following information in response to this sources sought notice:

1. Describe viable systems that have been used in similar instances and your experience in developing these systems, paying particular attention to avoid any stone damage.

2. Can you identify any challenges you foresee for an installation such as this?

3. Are there any lead time issues for which the AOC should be made aware?

4. Can you identify an overall schedule to source materials, mobilize, install, and remove the flags and banners?

5. Will your company be interested in submitting a quotation for this requirement if an RFQ is issued?

6. Can your company perform this requirement under its GSA Schedule contract? If so, what is the GSA Schedule contract number? What SIN is this usually performed under?

7. What questions do you have for the Government?

8. Please provide examples of any past contracts within the past ten years that are either completed or ongoing that have a similar scope. Please provide the awarded contract dollar amount as well.

9. Any other information you believe will be of interest to the Government.

Interested contractors shall submit an electronic copy of the requested information via e-mail to the Contracting Officer, Roman Davydov, at roman.davydov@aoc.gov no later than August 15, 2025 at 5:00 pm. Any attempt to hand deliver or mail a response to any location in the U.S Capitol complex will be rejected.

Primary Point of Contact:

Roman Davydov, Contracting Officer

Email: roman.davydov@aoc.gov

Phone: 202.486.2437

Contracting Office Address:

Ford House Office Building

Second and D Streets, S.W. Room H2-263 Washington, District of Columbia 20515 United States

Place of Contract Performance:

Architect of the Capitol

2nd & D Streets S.W. Washington, District of Columbia 20515 United States mailto:cwesle@aoc.gov